Invitation To Bid for Food Services

Location:	North Carolina
Posted:	Apr 28, 2026
Due:	May 29, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	525-525-05252026
Publication URL:	To access bid details, please log in.

Attachment Preview

HARNETT COUNTY

FINANCE/PURCHASING

INVITATION TO BID

FOOD SERVICES FOR THE

HARNETT COUNTY ELDERLY NUTRITION PROGRAM

SOLICITED BY

HARNETT COUNTY DEPARTMENT OF PUBLIC HEALTH

BIDS FOR FOOD SERVICES CONTRACT

FOR THE PERIOD OF JULY 1, 2026 THROUGH JUNE 30, 2028

DUE DATE: NO LATER THAN 2:00 P.M. MAY 25, 2026

QUESTIONS: RENEA WARREN-FORD

bid@harnett.org

SUBJECT LINE: ELDERLY NUTRITION RFP QUESTION

FAXES OR E-MAILS ARE NOT ACCEPTED FOR THIS INVITATION TO BID

MAILVIA UPS OR FEDEX OR DELIVER ALL BIDS IN A SEALED ENVELOPE

INDICATING “SEALED BID FOR FOOD PREPARATION AND CATERING”, YOUR

BUSINESS NAME AND ADDRESS, AND THE OPENING DATE ON THE OUTSIDE OF

THE ENVELOPE

TO:

Harnett County Resource Center and Library

Attn: Renea Warren-Ford

Procurement Manager

455 McKinney Parkway

Lillington, NC 27546

Schedule for bidding Elderly Nutrition Contract 2026

Friday, April 24, 2026

Deadline for Questions

Monday, May 4, 2026 at 5:00 p.m.

County’s Responses to be sent to bidders of

record by this date

Tuesday, May 12, 2026 by 5:00 p.m.

Deadline for Receipt of Proposals

Monday, May 25, 2026 by 2:00 p.m.

Harnett County Finance Office

455 McKinney Pkwy., Lillington, NC 27546

(FedEx or UPS or in person)

Award of Contract

Effective date for beginning of new contract

Monday, June 1, 2026

Wednesday, July 1, 2026

INVITATION TO BID

FOR

FOOD SERVICES CONTRACT

The Harnett County Department of Public Health (“Harnett County”) hereby solicits sealed bids

for furnishing food services for the Harnett County Elderly Nutrition Program (the “Program”)

during the period of July 1, 2026 to June 30, 2028, with options to extend, as hereafter explained,

subject to the specifications and provisions set forth herein and attached. Sealed proposals will

be accepted until 2:00 p.m. on May 25, 2026 at the Harnett County Library and Resource

Center, Attn: Renea Warren-Ford, 455 McKinney Pkwy, Lillington, North Carolina 27546.

All proposals shall be sealed indicating “Sealed Bid for Food Preparation and Catering”,

your firm name and address, and due date prominently on the front of each sealed proposal

envelope or package. Electronically submitted (e-mail/fax) proposals will not be accepted. Bids

received after the stated time will not be considered.

The purpose of the Program is to meet the nutritional needs of individuals aged sixty and older

by serving them nutritionally sound meals in strategically located community sites in Harnett

County, as listed herein. This bid will be for the period of July 1, 2026 through June 30, 2028,

subject to appropriation by the Harnett County Board of Commissioners and receipt of additional

government funding, with Harnett County having the unilateral right to extend the agreement

under the same terms and conditions for two additional terms of one year each, upon the

provisions included in the Contract Specifications and Conditions attached hereto.

Each bidder must submit a Bid Submittal Form and Management Information Questionnaire (the

“Submittals”) on the forms provided herein. The bidder shall sign the Submittals, and Submittals

may be rejected if they show any omissions, alterations of form, additions not called for,

conditional bid, or any irregularities of any kind. Upon signing, the bidder is automatically

agreeing to all conditions as listed. Bids must be submitted on the forms enclosed and a response

provided to all items as indicated. Bids made otherwise will be subject to rejection. Bidders

may provide additional information on extra pages, which bear the bidder’s name and reference

to the item being expanded upon. All attachments requested and required herein must also be

attached and submitted with the bids.

All prices must be based on delivery at the designated locations in Harnett County for Monday

through Friday, each week during the period of this agreement for the Elderly Nutrition Program.

Taxes are to be shown as a separate item within the bid.

Harnett County reserves the right to reject any or all bids or to select the bid, which, in the

County’s opinion, is in the best interest of Harnett County. Bids must meet all above

requirements and those set forth in specifications. The catering service bid proposal received

will be submitted to the Harnett County Board of Commissioners for award or rejection of bids.

Any contracts awarded will be directly with Harnett County.

Acceptance of the bid and the contract for services is expressly contingent upon receipt of

sufficient funds by the Program from Harnett County, Mid-Carolina Council of Governments

and other funding sources.

Proposals will be evaluated on the following points:

• Bidder’s qualifications (capability to provide service; financial and technical resources)

• Bidder’s history of providing the service and past contract performance

• Completeness and accuracy of bid

• Quality of product

• Service unit cost

Harnett County reserves the right to: request additional information or references; accept or

reject any or all bids; waive technicalities; accept proposals in whole or in part; negotiate

contractual terms with the successful bidder; and to award a contract which, in the opinion of

Harnett County, best serves the interest of the Program.

For further information regarding bidding procedures contact:

Renea Warren-Ford

bids@harnett.org

Subject Line: Elderly Nutrition RFP Question

Enclosures:

Food Contract Specifications and Conditions

Schedule A—Scope of Services

Schedule B—Special Conditions

Schedule C—Holiday Schedule

Schedule D—Elderly Nutrition Program Meal Pattern Standards

Schedule E—Food Procurement and Preparation Standards

Schedule F—Elderly Nutrition Program’s Standards

Schedule G – Elderly Nutrition Program’s Official Menu for Fiscal Year 2026-2027

Management Information Questionnaire

Bid Submittal Form

FOOD SERVICE CONTRACT SPECIFICATIONS AND CONDITIONS

The purpose of the Nutrition Program for the Elderly (Title III-C of the Older Americans Act)

(the Program”) is to meet the nutritional needs of individuals aged sixty and older, by serving

them nutritionally sound meals at strategically located community sites in Harnett County. The

Food Service Provider shall be called “Caterer,” or “Provider” and the County will be considered

to be the “Purchaser.”

This bid will be to provide services for the period from July 1, 2026 through June 30, 2028,

subject to appropriation by the Harnett County Board of Commissioners. Should the funds for

the contract not be appropriated by the Harnett County Board of Commissioners, the contract

shall be terminated by Purchaser upon ten (10) days written notice to Caterer. Purchaser shall

have the unilateral right to extend the agreement awarded to the successful bidder under the same

terms and conditions for two additional terms of one year each upon provision of written notice

to Caterer not later than thirty (30) days prior to the expiration of the then-current term. In the

event the Harnett County extends this agreement for either or both of the additional terms, the

unit price paid by Harnett County to Caterer for such additional term shall be adjusted in amount

equal to the percentage change in the Consumer Price Index Table 1-Food Away From Home for

all urban consumers, U.S. city average, provided that the unit price shall not increase more than

5% in any given year. The adjusted unit price shall be calculated in accordance with the

following computation:

Step 1: CPI for Food Away From Home Feb of Current Calendar Year Minus CPI-Food Away

From Home for Feb. of Previous Calendar Year Equals Index Point Difference

Step 2: Index Point Difference divided by CPI Food Away From Home for Feb. of Previous

Calendar Year Multiplied by 100 Equals Percentage Change

Step 3: Percentage Change Multiplied by Unit Price Equals Unit price change

Step 4: Unit Price plus Unit Price Change Equals Adjusted Unit Price

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	525-525-05252026
Project Title:	Invitation To Bid for Food Services
Description:	The Harnett County Department of Public Health hereby solicits sealed bids for furnishing food services for the Harnett County Elderly Nutrition Program.
Opening Date:	5/29/2026 2:00 PM
Posted Date:	4/29/2026
Status:	Open
Department:	COUNTY OF HARNETT


Solicitation Number * 525-525-05252026	Department COUNTY OF HARNETT	Status Reason Open
Opening Date 2026-05-29T14:00:00.0000000	Posted Date * 2026-04-28T16:15:49.0000000Z	Primary Commodity Code Food and nutrition services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Renea Warren-Ford
Description The Harnett County Department of Public Health hereby solicits sealed bids for furnishing food services for the Harnett County Elderly Nutrition Program.

Invitation To Bid for Food Services

Attachment Preview

See also