RFB for Tree Trimming Services for Region 2 & Town 2

ADVERTISEMENT FOR BIDS
Sealed proposals will be received in the Office of the Procurement Manager, Greenville
Utilities Commission, 401 S. Greene Street, Greenville, North Carolina 27834 until 2:00 PM
(EDT) on July 14, 2026, and immediately thereafter publicly opened and read for the Tree
Trimming Services for Region 2 and Town 2.
Instructions for submitting bids and complete specifications will be available in the Office
of the Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville,
North Carolina during regular office hours, which are 8:30AM - 5:00PM Monday through Friday.
Greenville Utilities Commission reserves the right to reject any or all bids. Late
bids will not be considered.
PRE-BID MEETING - A Pre-Bid meeting will be held at Greenville Utilities
Commission, New Operations Center, Engineering Building, 3355 NC 43N,
Greenville, North Carolina 27834 on Tuesday, June 30, 2026 at 2:00 pm to 4:00
pm (EDT).
The intent of the Pre-Bid Meeting is to allow the bidders an opportunity to
ask questions and make clarifications prior to submitting a bid.
Only portions of the bid/contract will be discussed. Lack of discussion or
clarification of any portion of the bid/contract does not relieve the Bidder from
conforming to the provisions of the same.
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SECTION I
GENERAL INSTRUCTIONS FOR FORMAL BIDS
RELATED TO THE PURCHASE OF APPARATUS, SUPPLIES,
MATERIALS, EQUIPMENT AND SERVICES
JULY 14, 2026
1.0 NOTICE TO BIDDERS
Sealed bids, subject to the conditions made a part hereof, will be received in the Office of the
Procurement Manager, Greenville Utilities Commission, 401 S. Greene Street, Greenville, North
Carolina 27834 until 2:00 pm (EDT) on the day of opening. Bids submitted in a fax or e-mail
in response to this Invitation for Bids will not be acceptable. Late Bids will not be
considered.
2.0 STANDARD FORMS REQUIRED
Each bidder must submit a proposal on the enclosed bid forms. The bid must be signed by
an authorized official of the firm. Return only the attached Proposal Form. Do not return
the Advertisement for Bids, Instructions to Bidders or Specifications.
3.0 PREPARATION OF BID
Bids must be in sealed envelopes clearly marked on the outside with the name of the bid and
the bid opening date and time. Bid shall be addressed to PROCUREMENT MANAGER,
GREENVILLE UTILITIES COMMISSION, 401 S. GREENE STREET, GREENVILLE, NORTH
CAROLINA 27834.
4.0 TIME FOR OPENING BIDS
Bids will be opened promptly and read at the hour and on the date set forth in the advertisement
in the Office of the Procurement Manager, Greenville Utilities Main Office, 401 S. Greene Street,
Greenville, North Carolina. Bidders or their authorized agents are invited to be present.
5.0 DEPOSIT
A deposit is required for this bid.
6.0 NC SALES TAX
Do not include NC sales taxes in bid figure; however, Greenville Utilities Commission (GUC)
does pay sales tax. Sales tax should be added to the invoice as a separate item.
7.0 FEDERAL EXCISE TAX
GUC is exempt from Federal Excise Tax and will issue a Federal Exemption Certificate upon
request to the successful bidder.
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8.0 EXCEPTIONS TO BE CLEARLY STATED
If bid is not in strict accordance with Section II, "Specifications," bidder must list or note all
exceptions on the Request for Proposal Form, otherwise, it is fully understood that the
successful bidder will furnish equipment and/or materials exactly as specified. GUC reserves
the right to accept or reject bids with noted minor deviations from specifications and to
determine the lowest and best responsible bid from the standpoint of quality, performance, and
price.
9.0 EVALUATION AND AWARD OF BIDS
GUC reserves the right to reject any and all bids, to waive any and all informalities, and to
disregard all nonconforming or conditional bids or counter proposals. In evaluating bids, GUC
shall consider whether the bids comply with the prescribed requirements, plus all alternates or
options requested. GUC reserves the right to include or exclude any option or alternative in
GUC's opinion is in GUC's best interests. If a bid is to be awarded, it will be awarded to the
lowest responsible bidder whose evaluation by GUC indicates that the award will be in GUC's
best interests. Only firm prices will be considered for award of this bid.
10.0 PROMPT PAYMENT DISCOUNTS
Bidders are urged to compute all discounts into the price offered. If a prompt payment discount
is offered, it may be considered in the award of the contract.
11.0 NUMERICAL ERRORS
In the case of a discrepancy between a unit price and the extension (the unit price multiplied by
the number of units), the unit price governs. In the case where numerical bids are stated both in
numbers and in words, the words govern.
12.0 BID WITHDRAWAL
A bidder must notify GUC in writing of its request to withdraw a bid within seventy-two (72)
hours after the bid opening, not including Saturdays, Sundays, or holidays. In order to justify
withdrawal, the bidder must demonstrate that a substantial error exists and that the bid was
submitted in good faith.
13.0 MINORITY BUSINESS PARTICIPATION PROGRAM
GUC has adopted an Affirmative Action and Minority and Women Business Enterprise Plan
(M/WBE) Program. Firms submitting a proposal are attesting that they also have taken
affirmative action to ensure equality of opportunity in all aspects of employment, and to utilize
M/WBE suppliers of materials and/or labor.
14.0 QUANTITIES
Quantities specified are only estimates of GUC's requirements. GUC reserves the right to
purchase more or less than the stated quantities at prices indicated in the submitted Proposal
Form based on our actual needs.
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15.0 DELIVERY
Shipments will be made only upon individual releases from a blanket purchase order issued by
GUC in accordance with GUC's current needs. Time is of the essence with respect to all
deliveries under this Agreement.
Delivery of all equipment, materials, or supplies shall be made Free on Board (FOB) GUC
Warehouse, 701 Utilities Way, Greenville, North Carolina 27834, unless otherwise specified.
The agreed price for such equipment, materials, or supplies shall include all costs of delivery
and ownership, and risks of loss shall not be transferred from Provider to GUC until express
written acceptance of delivery and inspection by GUC. Delivery hours are between 8:00 AM
and 4:30 PM Monday-Friday only. GUC's purchase order number is to be shown on the
packing slip or any related documents. GUC reserves the right to refuse or return any
delivery with no purchase order number or which is damaged. GUC will not be charged a
restocking fee for any delivery which is refused or returned.
16.0 DELIVERY TIME
Delivery time is to be stated and will be considered in the evaluation of bids. Failure by the
successful bidder to meet quoted delivery shall be interpreted as non-compliance with these
specifications and may be deemed sufficient cause for removal of the manufacturer and/or
distributor from our lists as acceptable manufacturers or bidders.
17.0 MANUFACTURER
Bidder is to specify the manufacturer of cables being quoted. If requested, bidder shall identify
the place of manufacturer of all cables quoted.
18.0 CONTACT INFORMATION
Questions regarding this bid request must be received by June 30, 2026 and must be directed
to Cleve Haddock, Lifetime CLGPO, Procurement Manager at (252) 551-1533,
haddocgc@guc.com.
19.0 TERMS AND CONDITIONS
The attached Terms and Conditions apply to all purchases made by Greenville Utilities
Commission (GUC) and must be considered as part of the bid proposal.
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SECTION II
GREENVILLE UTILITIES COMMISSION
REQUEST FOR BID TREE TRIMMING SERVICES SPECIFICATIONS
JULY 14, 2026
General Description
The successful Contractor will supply labor, tools and equipment as specified necessary to
provide services capable of independently performing line clearing along GUC's electric facilities
within region 3. See Appendices A & B for maps of Region 2 and Town 2. All transmission
and distribution primary in region 3 should be included in this bid. Region 2 and Town 2 are
depicted as the shaded gray region in Appendix A and B, respectively. The border of the
shaded region is identified by specific roads. All primary wire along these border roads shall be
included in this bid no matter the side of the road.
Town 2 includes approximately 111 miles of overhead primary distribution and 17 miles of
Transmission. There are approximately 27 line miles where vegetation is within 10 ft of
conductors. Secondary will not be trimmed.
Region 2 includes approximately 114 miles of overhead primary distribution and 6.3 miles of
transmission. There are approximately 35 line miles where vegetation is within 10 ft of
conductors. Secondary will not be trimmed.
Sections of line with nearby vegetation are shown in red in Appendix C. These areas are
approximate and meant to serve as a reference. Contractor is responsible for trimming all
vegetation adjacent to primary distribution and transmission lines per GUC Vegetation
Management Guidelines (Appendix D).
Safety
Job site activities shall at all times be conducted in accordance with all applicable Federal, State
and Local requirements, to include but not limited to, the North Carolina Occupational Safety
and Health Standards, The National Electrical Safety Code and the North Carolina Manual on
Uniform Traffic Control Devices for Streets and Highways.
Work Week
The work week will be within GUC's normal working hours. These hours are 7:00 a.m. to 5:30
p.m. Monday through Friday excluding holidays, as shown on the attached holiday schedule.
Damage to Facilities
The Contractor shall be responsible for damages to any Greenville Utilities Commission or
customer-owned facilities caused by its employees.
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Supervision
The Contractor shall remain in close communication with the GUC Representative at all times.
No work shall commence unless it has been directed by the GUC Representative.
Scope of Work
All tree trimming services shall conform to good forestry standards.
All trees and debris generated by the Contractor from tree trimming shall be chipped and
removed from the site and transported to GUC's designated chip dump area. At a minimum,
trees shall be trimmed back to existing cuts of prior line-clearing activities. In general, the
guidelines in Appendix B shall be used. Appendix B will be used as a guideline, GUC reserves
the right to require additional reasonable trimming of specific trees for no additional cost
including making danger trees line safe. Contractor shall also clear and remove all brush within
the guy pocket and within a 6 foot diameter of each pole.
Customer Notification
Greenville Utilities Commission will provide advance notification of customers being affected by
tree trimming activities. All tree trimming requests will be referred to the Greenville Utilities
Commission Representative and approved prior to removal.
Emergency Services (Not Applicable)
Contingency
Any situation which occurs such that the Contractor cannot satisfactorily perform the job, should
be brought to the attention of the Greenville Utilities Commissions Representative immediately.
The Contractor will be required to respond to customer complaints within 24 hours. If the GUC
Representative deems a complaint valid, the Contractor will be expected to resolve the claim
immediately. The successful Contractor is responsible for all costs as a result of its and/or
employee(s) negligence.
Contractor Employees
Employees will maintain a professional attitude toward the work being performed and toward
any and all customer contact incurred while working.
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GREENVILLE UTILITIES COMMISSION
VENDOR PROFILE QUESTIONNAIRE
1. Please provide a brief history of your firm: _______________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
2. Please provide a statement of qualifications and describe experience level for each crew
position: _________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
3. Please provide your firm's office location(s): _____________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
4. Please provide a list of similar work completed or in process: ________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
5. Please describe age and type of equipment proposed: _____________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
6. Please provide at least three (3) references with contact information:
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
_________________________________________________________________________
Questions 1-6 must be answered. GUC reserves the right to reject any bid that has incomplete
responses.
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GREENVILLE UTILITIES COMMISSION
BID FORM, JULY 14, 2026
FOR TREE TRIMMING SERVICES
The undersigned respondent hereby declares that it has carefully examined the enclosed
detailed specifications for furnishing GUC with the services listed below. The undersigned
respondent further agrees, if this bid is accepted within thirty (30) days from the date of the
opening, to furnish any or all of the items upon the quoted prices.
BID SUMMARY
I. TREE TRIMMING COST FOR REGION 2 $
II. TREE TRIMMING COST FOR TOWN 2 $
TOTAL TREE TRIMMING COST $
GUC, in its sole discretion, may award this bid as individual item(s) or as a total bid for
item(s) I - II.
All questions pertaining to this RFB must be received by or before JUNE 30, 2026.
Start Date For All Tree Trimming is July 6, 2026 and All Tree Trimming Must be
Completed By February 26, 2027 Per The Specifications And Tree Locations
Identified Within This RFB.
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Page 8 of 30

Letter of Compliance to E-Verify for Greenville Utilities Commission
1. I have submitted a proposal for contract or desire to enter into a contract with the
Greenville Utilities Commission;
2. As part of my duties and responsibilities pursuant to said proposal and/or contract, I
affirm that I am aware of and in compliance with the requirements of E-Verify, Article 2
of Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
3. ____ After hiring an employee to work in the United States I verify the work
authorization of said employee through E-Verify and retain the record of the verification
of work authorization while the employee is employed and for one year thereafter; or
4. ____ I employ less than twenty-five (25) employees in the State of North Carolina.
5. As part of my duties and responsibilities pursuant to said proposal and/or contract, I
affirm that to the best of my knowledge and subcontractors employed as a part of this
proposal and/or contract, are in compliance with the requirements of E-Verify, Article 2
of Chapter 64 of the North Carolina General Statutes, to include (mark which applies):
6. ____ After hiring an employee to work in the United States the subcontractor verifies
the work authorization of said employee through E-Verify and retains the record of the
verification of work authorization while the employee is employed and for one year
thereafter; or
7. ____ Employ less than twenty-five (25) employees in the State of North Carolina.
Specify subcontractor: _______________________________________________
________________________________ (Company Name)
By: ________________________________ (Typed Name)
________________________________ (Authorized Signatory)
_________________________________ (Title)
_________________________________ (Date)
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Awarded vendor must supply a Certificate of Liability Insurance (COI), with GUC as the Certificate
Holder within 10 days of award.
Greenville Utilities Commission
401 South Greene Street
Greenville, North Carolina 27834
Attention: Cleve Haddock
Contact me at 252-551-1533 if you have any questions. Cleve Haddock
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