RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

RFP 2026-RFP-0036

The Menifee Union School District, 29775 Haun Road, Menifee, California 92586 hereby invites sealed proposals for the following:

Proposal Identification: RFP - Copiers, Multi-Function Devices and Print Management Software, Services, Maintenance and Supplies

Proposal No.: RFP 2026-RFP-0036

Submission Deadline: Monday, May 18, 2026 at NO VALUE

Place of bid receipt: Online at https://procurement.opengov.com/portal/menifeeusd

Bid Contact: Nora Marquez , Director of Purchasing

(951) 672-1851 , nmarquez@menifeeusd.org

NOTICE IS HEREBY GIVEN that the Menifee Union School District of Riverside County, California, hereinafter referred to as the “District”, is seeking the services of qualified firms or individuals, hereinafter referred to as “Vendors”, to provide: Menifee Union School District is requesting proposals from qualified firms for the replacement of copiers and multifunction devices (MFDs), including related print management software/services, maintenance, support, and supplies.

By submitting a bid, Bidder acknowledges the products provided by the vendor are safe for use in Pre-K through Grade 12 school environments.

Vendors intending to submit a proposal must meet the following "Minimum Equipment Requirements" as shown in the Scope of Work included in this notice.
Submissions must meet the Training, Security and Data protections listed in the included Scope of Work.

All proposed equipment must meet, at a minimum, the features and capabilities listed in the Bid Proposal Forms. Vendors may propose higher-rated equipment; however, the District reserves the right to award based on equipment meeting the minimum specifications or on higher-rated equipment, whichever is determined to be in the best interest of the District.

Vendor must obtain the meter reads independently of the customer.

submissions must meet the Training, Security and Data protections listed in the included Scope of Work.

All proposals must be delivered electronically via the District's e-Procurement Portal ("Portal") https://procurement.opengov.com/portal/menifeeusd .

The District is seeking proposals to replace existing Multi-function copiers, desktop devices and print management systems per the included Scope of Work. We ask that submissions include the options to lease and purchase. Submissions will be evaluated based on the criteria shown in this request and will be awarded based on the best interests of the District. The District reserves the right to award all, none or some.