Master Lease-DRC260059-403

Location:	Ohio
Posted:	Dec 17, 2025
Due:	Jan 16, 2026
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	W - Lease or Rental of Equipment
Solicitation No:	SRC0000035827
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSALS

Sourcing Project:

SRC0000035827 - DRC260059

The Ohio Department of Rehabilitation and Corrections is

requesting proposals for:

Master Lease

All proposals must be submitted by January 28, 2025 at 10:00 AM Eastern Time.

TABLE OF CONTENTS

Executive Summary

General Instructions

Evaluation of Proposals

Award of the Contract

Attachments:

Attachment One

Attachment Two

Attachment Three

Attachment Four

Attachment Five

Attachment Six

Attachment Seven

Attachment Eight

Attachment Nine

Work Requirements and Special Provisions

Requirements for Proposals

General Terms and Conditions

Sample Contract

Offeror Profile

Offeror Prior Project

Offeror References

Offeror’s Candidate References

Offeror’s Candidate Education, Training, Licensure and Certifications

Offeror’s Candidate Experience

Offeror Prior Performance

Cost Summary

EXECUTIVE SUMMARY

BACKGROUND. ODRC was established under House Bill 494. Its responsibilities are defined in ORC 5120.

ODRC is the largest agency in the State of Ohio with operations throughout the State and is the fifth largest

prison system in the nation, consisting of twenty-five (25) state-administered adult correctional institutions and

three (3) privately-operated institutions. The current ODRC population is approximately 45,100. The

institutions vary in level of security and include corrections reception centers, correctional camps, and pre-

release centers. The mission of ODRC is to reduce recidivism among those we touch. The values of the

agency are aligned to support the mission of the agency. The values of the agency are as follows: (1) Take

care of our staff; they will transform our offenders (2) One team-one purpose (3) Civility towards all and (4)

Hope is job one.

Final responsibility for the operation of the Department rests with the Governor who appoints the Director. The

Department's Director serves at the pleasure of the Governor. The Director has full power and authority in the

supervision and control of the Department's affairs and is its chief administrative officer.

The ODRC desires effective, positive outcomes both inside the prison and as restored citizens on the outside.

ODRC Office Reentry mission plays a key component in the agency by connecting individuals with

communities, programs and services and a vision to facilitate successful reintegration. The Office of Reentry

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believes reentry starts at reception and continues in the community. Reentry is a unique process that is

individual in nature and requires meeting people where they are to assist them in reintegration. Sustainable

housing is a major part of the process. If an individual has employment and access to resources, they must

have housing to maintain their successful reintegration.

Each year individuals are released from ODRC prisons in need of housing as they do not qualify for other

ODRC contracted residential services. This RFP seeks organizations willing to provide temporary transitional

housing to this population.

Summary: ODRC Office of Reentry is seeking proposals from coalitions, community reentry partners,

organizations and housing providers to secure leases and provide supportive wrap-around services to people

transitioning from ODRC facilities.

Program Objectives

The objectives of this Request for Proposals (RFP) are as follows:

1. Transitional Housing and Support Services

Contract with qualified organizations capable of providing transitional housing stability with comprehensive wrap-around

support services to male and female adults released from Ohio Department of Rehabilitation and Correction (ODRC)

institutions. Services must be delivered in a monitored environment that supports residents in achieving independent

living.

2. Supportive Wrap-Around Services

Provide supportive wrap-around services as defined in this solicitation (see Scope of Work, page 13). Services must

promote stability, successful community reintegration, and long-term housing sustainability.

3. Housing Navigation and Support

Provide individuals with information, assistance, and guidance to obtain independent, safe, and sustainable housing upon

program completion.

4. Collaborative Housing Solutions

Build and maintain a network of collaborative housing partners to reduce the number of individuals transitioning from

incarceration without stable housing options.

5. Target Population and Geographic Scope

The primary objective of this RFP is to expand housing opportunities for men and women in Ohio. The Office of Reentry

is prioritizing proposals serving counties with significant numbers of returning citizens, including Cuyahoga, Franklin,

Hamilton, Lucas, Montgomery, and Summit Counties.

Proposals serving other Ohio counties will also be considered.

GENERAL INSTRUCTIONS

The following sections provide details on how to get more information about this RFP and how to respond to

this RFP. All responses must be complete and in the prescribed format.

CONTACTS. The following person will represent ODRC:

Name: ODRC Contracts Unit

Contact via Ohio Buys Inquiries

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During the performance of the Work, a State representative (the “Agency Project Representative”) will

represent the Agency and will be the primary contact for matters relating to the Work. The Agency Project

Representative will be designated at the Contract award.

ADDENDA TO THE RFP. If ODRC revises this RFP before the Proposal due date, an addendum will be

issued via Ohio Buys.

PROPOSAL SUBMITTAL. Each Offeror must submit a Technical Proposal and a Cost Proposal as part of

its Proposal package.

ODRC will reject any Proposals or unsolicited Proposal addenda that are received after the deadline.

ODRC may reject any Proposal if the Offeror takes exception to the terms and conditions of this RFP, fails to

comply with the procedure for participating in the RFP process, or the Offeror’s Proposal fails to meet any

requirement of this RFP. Any question asked during the inquiry period will not be viewed as an exception to

the Terms and Conditions.

ORC Section 9.24 prohibits ODRC from awarding a Contract to any Offeror(s) against whom the Auditor of

State has issued a finding for recovery if the finding for recovery is “unresolved” at the time of award. By

submitting a Proposal, the Offeror warrants that it is not now, and will not become subject to an “unresolved”

finding for recovery under Section 9.24, prior to the award of a Contract arising out of this RFP, without

notifying ODRC of such finding. ORC Section 9.231 applies to this contract.

CONFIDENTIAL, PROPRIETARY OR TRADE SECRET INFORMATION. ODRC procures goods and

services through a RFP in a transparent manner and in accordance with the laws of the State of Ohio. All

proposals provided to ODRC in response to this RFP become records of ODRC and as such, will be open to

inspection by the public after award unless exempt from disclosure under the Ohio Revised Code or another

provision of law. Unless specifically requested by the State, an Offeror should not voluntarily provide to ODRC

any information that the Offeror claims as confidential, proprietary or trade secret and exempt from disclosure

under the Ohio Revised Code or another provision of law.

EVALUATION OF PROPOSALS

EVALUATION OF PROPOSALS. The evaluation process consists of, but is not limited to, the following steps:

1. Certification. ODRC shall open only those proposals certified as timely.

2. Initial Review. ODRC will review all certified Proposals for completeness. ODRC may waive any

defects or allow an Offeror to submit a correction. If the Offeror meets all mandatory requirements

listed herein, the State will continue to evaluate the proposal.

3. Proposal Evaluation. The ODRC contact representative responsible for this RFP will forward all

timely, complete, and properly formatted Proposals to an evaluation committee, which the

procurement representative will chair. The evaluation committee will rate the Proposals submitted in

response to this RFP based on criteria and weight assigned to each criterion.

The evaluation committee will evaluate and numerically score each Proposal that the contract

representative has determined to be responsive to the requirements of this RFP. The evaluation will

be according to the criteria contained in this Part of the RFP. ODRC may further refine these criteria

and has a right to break these criteria into components and weight any components of a criterion

according to their perceived importance.

4. Clarifications & Corrections. During the evaluation process, ODRC may request clarifications from

any Offeror under active consideration and may give any Offeror the opportunity to correct defects in

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its Proposal if ODRC believes doing so does not result in an unfair advantage for the Offeror and it is

in the State’s best interests. Any clarification response that is broader in scope than what ODRC has

requested may result in the Offeror’s proposal being disqualified.

5. Interviews, Demonstrations, and Presentations. ODRC may require top Offerors to be interviewed.

Such presentations, demonstrations, and interviews will provide an Offeror with an opportunity to

clarify its Proposal and to ensure a mutual understanding of the Proposal’s content.

6. Contract Negotiations. Negotiations will be scheduled at the convenience of ODRC. The selected

Offeror(s) are expected to negotiate in good faith.

a) General. Negotiations may be conducted with any Offeror who submits a competitive

Proposal, but ODRC may limit discussions to specific aspects of the RFP. Any clarifications,

corrections, or negotiated revisions that may occur during the negotiations phase will be

reduced to writing and incorporated in the RFP, or the Offeror’s Proposal, as appropriate.

Negotiated changes that are reduced to writing will become a part of the Contract file open

to inspection to the public upon award of the Contract. Any Offeror whose response continues

to be competitive will be accorded fair and equal treatment with respect to any clarification,

correction, or revision of the RFP and will be given the opportunity to negotiate revisions to

its Proposal based on the amended RFP.

b) Top-ranked Offeror. Should the evaluation process have resulted in a top-ranked Proposal,

ODRC may limit negotiations to only that Offeror and not hold negotiations with any lower-

ranking Offeror. If negotiations are unsuccessful with the top-ranked Offeror, ODRC may then

go down the line of remaining Offerors, according to rank, and negotiate with the next highest-

ranking Offeror. Lower-ranking Offerors do not have a right to participate in negotiations

conducted in such a manner.

c) Negotiation with Other Offerors. If ODRC decides to negotiate with all the remaining Offerors

or decides that negotiations with the top-ranked Offeror are not satisfactory and negotiates

with one or more of the lower-ranking Offerors, ODRC will then determine if an adjustment in

the ranking of the remaining Offerors is appropriate based on the negotiations. The Contract

award, if any, will then be based on the final ranking of Offerors, as adjusted.

Negotiation techniques that reveal one Offeror’s price to another or disclose any other

material information derived from competing Proposals are prohibited. Any oral modification

of a Proposal will be reduced to writing by the Offeror as described below.

d) Post Negotiation. Following negotiations, ODRC may set a date and time for the submission

of best and final Proposals by the remaining Offeror(s) with which ODRC conducted

negotiations. If negotiations were limited and all changes were reduced to signed writings

during negotiations, ODRC need not require the submissions of best and final Proposals.

It is entirely within the discretion of ODRC whether to permit negotiations. An Offeror must

not submit a Proposal assuming that there will be an opportunity to negotiate any aspect of

the Proposal. ODRC is free to limit negotiations to particular aspects of any Proposal, to limit

the Offerors with whom ODRC wants to negotiate, and to dispense with negotiations entirely.

ODRC generally will not rank negotiations. The negotiations will normally be held to correct

deficiencies in the preferred Offeror’s Proposal. If negotiations fail with the preferred Offeror,

ODRC may negotiate with the next Offeror in ranking. Alternatively, ODRC may decide that

it is in the interests of the State to negotiate with all the remaining Offerors to determine if

negotiations lead to an adjustment in the ranking of the remaining Offerors.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation ID:	SRC0000035827
Solicitation Name:	Master Lease-DRC260059-403
Original Begin Date:	12/17/2025 10:00:00 AM
Begin Date:	12/17/2025 10:00:00 AM
End Date:	1/16/2026 10:00:00 AM
Inquiry End Date:	1/9/2026 10:00:00 AM
Commodity:	Community and social services
MBE Set Aside:	MBE Set Aside
Agency:	DRC-Dept of Rehab & Corrections
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)