D01 Lighting Poles - Allen 117 @ 10.78

14 EACH – AT8B40 Highway Light Poles, Conventional

Delivery of the Light Poles (Conventional) and Bracket Arms shall be made within five (5) months upon written or verbal notification of a valid State of Ohio Purchase Order (PO).

Partial delivery of the order will be expected for the anchor bolts and associated foundation hardware within three (3) months of the PO notification.

All deliveries shall be coordinated to ensure proper storage and hand-off methods are in place. Deliveries must be between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding State of Ohio holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

For details on Specifications and Procedures for Lighting Supports, see bid items.

The supports shall be shipped with each support’s associated hardware separately boxed/crated labeled, packaged, and secured. This includes all hardware except the foundation anchor bolts, washers, and nuts.

Manufacturers’ recommended anchor bolts shall be delivered in bundles. A bundle shall consist of all required anchor bolts and mounting hardware. The mounting hardware shall be installed on each bolt when shipped.

The supplier shall notify the point of delivery date and time at least five (5) days in advance of the day of delivery or at the time of loading prior to shipment, whichever is sooner. This notification is needed for the Department to coordinate equipment to unload the shipment at the delivery location. An itemization of all delivered parts shall be provided with each shipment.

Bid Line Items:
One-time bid pricing for furnishing and delivery of conventional light poles with bracket arms in accordance with the Department’s specifications and procedures for Highway Lighting Supports.

# Specification

1. Total cost to furnish and deliver AT8B40 Highway Light Pole, Conventional to ODOT’s Beaverdam Outpost (6545 Swaney Road, Bluffton, OH 45817) for the proposed highway lighting for ODOT’s Project ALL-SR 117-10.78 PID 117792 per the Specifications and Procedures for Lighting Supports by no later than September 1, 2026. Quantity: 14, UOM: EA

Item Note: Delivery of the Traffic Supports shall be made within five (5) months upon written or verbal notification of a valid State of Ohio Purchase Order (PO).

Partial delivery of the order will be expected for the anchor bolts and associated foundation hardware within three (3) months of the PO notification.

All deliveries shall be coordinated to ensure proper storage and hand-off methods are in place. Deliveries must be between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, excluding State of Ohio holidays, unless special permission is granted by the Department to temporarily waive or adjust this requirement.

Specifications and Procedures for Lighting Supports:

Specifications: These specifications and procedures have been compiled in part from the Ohio Department of Transportation 2023 Construction and Material Specifications Manual (C&MS), which can be found here: https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/2023_CMS_Final_to_Printer.pdf

Additionally, all supports furnished shall conform to the following Standards unless otherwise stated: C&MS 625 and 725 as well as Standard Construction Drawings HL-10.11, HL-10.12, HL-10.13, and HL-20.11 which can be found here: https://www.dot.state.oh.us/SCDs/Pages/traffic.aspx

The furnished supports shall include the associated hardware as shown on all applicable SCDs, which includes but is not limited to foundation anchor bolts, washers, and nuts. If shown on the attached plans from the bid requestor, furnish bracket arms with all attachment hardware.

All supports shall be permanently marked as to ODOT design type, height, and arm length (if applicable) (e.g. AT8B40; 40’ HT., 8’ ARM) on the bottom of the anchor base plates. The manufacturer’s catalog numbers, or other identifying codes may remain on the supports, but they will not fulfill this requirement. Anchor bolt sets shall be identified by permanently marked waterproof tags. If delivered parts are not easily identified on the bottom of the anchor base for supports or by waterproof tags for anchor bolt sets as to design type and length, the parts will be returned to the bidder at his or her expense. No unidentified parts will be accepted.

Light Pole and Light Tower materials meeting the Department’s Construction and Materials Specifications, 725.01, 725.21, standards or plans will be acceptable for direct shipment and immediate use in construction projects per Supplement 1091. Producer/suppliers conforming to this supplement’s requirements are authorized to provide light pole and light tower materials under certification. This supplement makes no changes or revisions of any ODOT, ASTM or AASHTO specifications for the light pole or light tower materials.

Certification of a light pole or light tower does not eliminate the Project Engineer’s authority to inspect and reject any, or all, certified light poles or light towers delivered to the jobsite with excessive defects, damage or that do not meet specifications.

The following is a list of Certified Producers and Suppliers per requirements of Supplements 1091:
https://www.dot.state.oh.us/Divisions/ConstructionMgt/Materials/Suppliers/S-1091.pdf

The fabricators must adhere and be listed as required on Supplement 1091 which can be found here:
https://www.dot.state.oh.us/Divisions/ConstructionMgt/Specification%20Files/1091_07212023_for_2023.pdf

Steel Specification: Ohio Revised Code (Section 153.011) and CM&S 106.09 - Steel & Iron Products Made in the United States: To be noted, all requirements stated in CM&S 106.09 shall be adhered to.

Procedures: The submittal of a unit bid price does not guarantee that ODOT will purchase the materials from the vendor. A specific Purchase Order (PO) will be sent to the vendor and at that time, the previously noted Delivery Time will begin.

At the time of the bid, the bidder shall file all detailed shop drawings, photographs, specifications, etc. on the proposed items. If further clarification is needed by the bidder due to issues or design errors before the bid opening date, the bidder shall submit all pre-bid questions to the Bid Contact. Any deviations from the specifications indicated herein must be clearly pointed out. Otherwise, it will be considered that items offered are in strict compliance with these specifications herein and the successful bidder will be held responsible, therefore. If more than one catalog number, style or type is listed on one sheet the item to be furnished must be identified clearly by circling, underlining, or other marking. Discovery of details not meeting specifications may result in disqualification of the bid.

Approval of these detailed shop drawings, etc. shall not relieve the bidder of the responsibility for erroneous or inconsistent dimensions, notations, omissions, or other errors in the design of the delivered product.

The unit bid price shall include delivery charges to the location listed.

Each unit delivered shall be guaranteed against faulty material and workmanship for a period as stated by the bidder in the proposal (this guarantee period shall be not less than that usually granted) and, if during this period such faults develop, the bidder agrees to replace the unit or the part affected without cost to ODOT, with all replacement charges paid for by the vendor.