Law Enforcement Vehicle Upfits and Installation Services

Location:	North Carolina
Posted:	Jan 15, 2026
Due:	Feb 27, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	25 - Vehicular Equipment Components N - Installation of Equipment R - Professional, Administrative and Management Support Services
Solicitation No:	Doc1708447064
Publication URL:	To access bid details, please log in.

Solicitation Number:	Doc1708447064
Project Title:	Law Enforcement Vehicle Upfits and Installation Services
Description:	The State through the Department of Administration (DOA) Division of Purchase & Contract (P&C) is seeking qualified vendors to establish a Statewide Term Contract to furnish and deliver the State’s requirements for Law Enforcement (LE) Vehicle Upfits and Installation Services throughout the State of North Carolina, on an “As Needed” basis, if and when ordered by State Departments, Agencies, and Higher Education Institutions during the contract period. Law enforcement vehicle upfitting and installation involves equipping police, sheriff, and other public safety vehicles with specialized components required for duty operations. This includes the installation of lights and sirens, communication systems, prisoner transport partitions, weapon mounts, computer mounts, storage solutions, and other mission-critical accessories. A state term contract in this category ensures consistent, cost-effective, and compliant access to upfitting and installation services across the state of North Carolina.
Opening Date:	2/27/2026 2:00 PM
Posted Date:	1/16/2026
Status:	Open
Department:	STATE OF NC - DIVISION OF PURCHASE & CONTRACT


Solicitation Number * Doc1708447064	Department STATE OF NC - DIVISION OF PURCHASE & CONTRACT	Status Reason Open
Opening Date 2026-02-27T14:00:00.0000000	Posted Date * 2026-01-15T22:36:05.0000000Z	Commodity Code Safety and rescue vehicles
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Shayla Parker
Description The State through the Department of Administration (DOA) Division of Purchase & Contract (P&C) is seeking qualified vendors to establish a Statewide Term Contract to furnish and deliver the State’s requirements for Law Enforcement (LE) Vehicle Upfits and Installation Services throughout the State of North Carolina, on an “As Needed” basis, if and when ordered by State Departments, Agencies, and Higher Education Institutions during the contract period. Law enforcement vehicle upfitting and installation involves equipping police, sheriff, and other public safety vehicles with specialized components required for duty operations. This includes the installation of lights and sirens, communication systems, prisoner transport partitions, weapon mounts, computer mounts, storage solutions, and other mission-critical accessories. A state term contract in this category ensures consistent, cost-effective, and compliant access to upfitting and installation services across the state of North Carolina.

Attachments DPC-1708447047-SP-LE Vehicle Upfits and Install-IFB Final.pdf (805.96 KB)

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STATE OF NORTH CAROLINA

DEPARTMENT OF ADMINISTRATION,

DIVISION OF PURCHASE & CONTRACT

Invitation for Bid #: DPC-1708447047-SP

Law Enforcement Vehicle Upfits and Installation Services

Date Issued: January 16, 2026

Bid Opening Date: February 27, 2026

At 02:00 PM ET

Direct all inquiries concerning this IFB to:

Shayla Parker

State Procurement Manager

E-mail: shayla.parker@ncdoa.nc.gov

Phone: 984-236-0233

STATE OF NORTH CAROLINA

Invitation for Bid #

DPC-1708447047-SP

______________________________________________________

For internal state agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP. If you do not have

a Vendor number, register at https://vendor.ncgov.com/vendor/login

Ver. 11/2024

STATE OF NORTH CAROLINA

DEPARTMENT OF ADMINISTRATION – DIVISION OF PURCHSE AND CONTRACT

Statewide Term Contract

Refer ALL Inquiries regarding this IFB to:

All correspondence with vendors shall be through

the Ariba Sourcing Tool. Questions will be

received in the Ariba Sourcing Tool (only) based

on the schedule in Section 2.4

Invitation for Bid #: DPC-1708447047-SP

Bids will be publicly opened:

2/27/26 @ 2:00 pm EST

Join the meeting now

Meeting ID: 272 643 856 075 52

Passcode: dg3a4oN6

Dial in by phone

+1 984-204-1487,,761207064# United States, Raleigh

Find a local number

Phone conference ID: 761 207 064#

Join on a video conferencing device

Tenant key: ncgov@m.webex.com

Video ID: 119 553 724 5

For Statewide Use of All State Entities

STC #: 2517 C

Commodity # and Description: 2517 – Transportation Components and

Systems; 4615 – Law Enforcement; 4617 – Security Surveillance and

Detection

EXECUTION

In compliance with this Invitation for Bid (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and

deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A

of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from

covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as a result of this

IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with

more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning fair

employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of any

Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of this

bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that

any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL TERMS

AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

Ver: 2/9/2024

Bid Number: DPC-1708447047-SP

Vendor: ____________________________________

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

CITY & STATE & ZIP:

P.O. BOX:

TELEPHONE NUMBER:

ZIP:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

VALIDITY PERIOD

Offer shall be valid for at least one hundred and twenty (120) days from date of bid opening, unless otherwise stated here: ______ days, or if

extended by mutual agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the

agency issuing this IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement between

the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply. Depending upon the

Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded on date of _____________________ as indicated,

byy _____________________________________________________________________.

(Authorized Representative of Department of Administration, Division of Purchase & Contract)

Ver: 11/2024

Bid Number: DPC-1708447047-SP

Vendor: ____________________________________

TABLE OF CONTENTS

1.0

PURPOSE AND BACKGROUND ....................................................................................................5

1.1

CONTRACT TERM...................................................................................................................... 5

1.2

ESTIMATED SPEND ................................................................................................................... 6

2.0

GENERAL INFORMATION.............................................................................................................6

2.1

INVITATION FOR BID DOCUMENT .............................................................................................. 6

2.2

E-PROCUREMENT FEE ............................................................................................................... 6

2.3

NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS .................................................. 6

2.4

IFB SCHEDULE........................................................................................................................... 7

2.5

PRE-BID CONFERENCE ............................................................................................................... 7

2.6 BID QUESTIONS ........................................................................................................................ 8

2.7

BID SUBMITTAL ........................................................................................................................ 8

2.8

BID CONTENTS ......................................................................................................................... 9

2.9

ALTERNATE BIDS .................................................................................................................... 10

2.10 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ...................................................................... 10

3.0

METHOD OF AWARD AND BID EVALUATION PROCESS ...........................................................10

3.1

METHOD OF AWARD .............................................................................................................. 10

3.2

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .......................... 10

3.3

BID EVALUATION PROCESS ...................................................................................................... 11

3.4 PERFORMANCE OUTSIDE THE UNITED STATES........................................................................... 11

3.5

INTERPRETATION OF TERMS AND PHRASES .............................................................................. 12

4.0

REQUIREMENTS .........................................................................................................................12

4.1

4.1.1

4.2

4.3

4.7

4.8

4.9

4.10

4.11

4.12

4.13

4.14

4.15

4.16

4.17

4.21

4.22

4.23

4.25

4.26

Ver: 11/2024

PRICING ................................................................................................................................. 12

Newly Implemented Import Tariff (Temporary Surcharge) ......................................................... 12

ADDITIONAL SAVINGS OFFERS/REBATES .................................................................................. 13

PRODUCT IDENTIFICATION ...................................................................................................... 13

DEFECTIVE PRODUCTS............................................................................................................. 14

PRODUCT RECALL ................................................................................................................... 14

OUT-OF-STOCK AND BACK-ORDERS.......................................................................................... 14

QUALITY ACCEPTANCE INSPECTION.......................................................................................... 15

AUTHORIZED RESELLER ........................................................................................................... 15

AUTHORIZED DEALERS ............................................................................................................ 15

WARRANTY............................................................................................................................ 15

MAINTENANCE OPTION .......................................................................................................... 16

VENDOR'S PUBLISHED CATALOG & LISTS .................................................................................. 16

HUB PARTICIPATION ............................................................................................................... 17

REFERENCES........................................................................................................................... 17

VENDOR’S REPRESENTATIONS ................................................................................................. 18

FINANCIAL STABILITY .............................................................................................................. 18

INSURANCE REQUIREMENTS MODIFICATION ............................................................................ 18

SECRETARY OF STATE REGISTRATION ....................................................................................... 18

SUBCONTRACTOR................................................................................................................... 19

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Law Enforcement Vehicle Upfits and Installation Services

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