Z1DA--MPLS - Pre-solicitation Notice - Fresh Air Vent Cleaning

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Contract Opportunity

PRESOLICITATION UNRESTRICTED FRESH AIR VENT CLEANING SERVICES MPLS

This is a Pre-Solicitation notice for the Department of Veterans Affairs, Network Contracting Office 23, for the procurement of Co & Combustible Alarm System Supply at the Black Hills VA Health Care System located in Fort Meade, SD.

The NAICS code for this procurement is 561790 Other Services to Building and Dwellings with a size standard of $9 Million.
Potential offerors are responsible for monitoring this site for the release of the solicitation package and any other pertinent information and for downloading their own copy of the solicitation package. Any amendments issued to this solicitation will ONLY be available on this site. Offerors are advised that they are responsible for obtaining all amendments. All questions must be submitted in writing to the Contracting Specialist at joseph.bloomer@va.gov. No telephone inquiries will be accepted.

This notice does not obligate the Government to award a contract neither does it obligate the Government to pay for any quotes or proposal preparation costs. The Government is not obligated to issue a solicitation as a result of this notice. No other information is available until issuance of the solicitation. All interested parties must be registered in System for Award Management (SAM) to be eligible for award. Registration information can be found at www.sam.gov.
STATEMENT OF WORK
Minneapolis Veteran Affairs Health Care System
Fresh Air Intake Cleaning Service
Statement of Work:

One on site assessment is authorized to evaluate the work to be performed and provide the most accurate price quote. Assessment must be completed prior to the closing date of the solicitation. Please contact David Clendening - David.Clendening@va.gov Phone: 612-467-2632.

Contractor shall provide all tools, materials, equipment and labor to perform these services.

Contractor will need to provide and erect scaffolding outside of the facility for this project. Height of scaffolding will be between 80-100 feet.

Contractor s Supervisor or Project Manager (PM) must be OSHA 30 certified.

Contractor will be required to clean six (6) fresh air intake vents over the course of 12 months (or less).

Contractor is responsible for dust control. Polly barrier containment must be installed around the area being cleaned. HEPA filter must be in place and operating to create a negative pressure environment to eliminate dust.

Vent cleaning services will be performed between January 1, 2025 and December 31, 2025.

Cleanings services will need to be scheduled around patient care. Coordination between clinics, COR, HVAC Supervisor and contractor is critical so disruption to patient care will be at a minimum. Services will be schedule based on area availability.
Scheduling:

Scheduling will be coordinated by the HVAC Shop Supervisor.

Working hours:

Work will be performed on Saturdays and Sundays from 7:00 am 7:00 pm. Additional hours must be coordinated through the COR. Work will not be performed federal holidays.

Observed Federal Holidays:

New Year s Day Martin Luther King Birthday
Washington s Birthday Memorial Day
Juneteenth Independence Day
Labor Day Columbus Day
Veteran s Day Thanksgiving Day
Christmas Day
Safety:

Contractor is responsible for maintaining a safe working environment for their employees as well as the MVAHACS Staff. Work areas will be kept cleaned throughout the day and all trash and demolished materials properly disposed of daily.

Appropriate Personnel Protective Equipment will be worn while performing work on the VA Campus.

Security:

Contract personnel need to obtain a vendor s badge form VA Security located at the outpatient entrance security desk. A valid government issued form of identification will be required to receive a badge.

Contractor s Technicians are required to check in with the COR upon arrival at facility to obtain access and any additional instructions, task explanations and project location information. Daily performance log sheets are required to be submitted to the CO and COR daily.

Parking/Storage:

Parking is available in parking lots 11, 43A and 43B for vehicles (automobiles and Pickup trucks). Larger vehicles, equipment, job site trailers or storage containers must utilize parking lot 43A only. Contractor s contact information (name and phone number) is required to be displayed on all vehicles, equipment, trailers or containers that are stored overnight at the MVAHCS. Dropping off tools and materials at the loading dock is permitted but no parking is allowed in the loading dock area. Unattended vehicles in unauthorized parking areas will be ticketed by MVAHCS Police.

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