Requests for Proposals: Strategic Tutoring Services - 260-09122025-8613

Requests for Proposals: Strategic Tutoring Services - 260-09122025-8613

WINSTON SALEM FORSYTH COUNTY SCHOOLS

Request for Proposals

Strategic Tutoring Services

260-09122025-8613

Direct all inquiries to:
John Mann
jwmann@wsfcs.k12.nc.us 336-748-4005
Purchasing Department
475 Corporate Square Drive,
Winston Salem, NC 27105

FULL BID DOCUMENT

Request for Proposals: Bid due date: October 2, 2025, at 2:00 pm

Commodity: Educational Services

NOTICE TO BIDDERS

Bids, subject to the conditions made a part hereof, will be received at this office 475 Corporate Square Drive, Winston Salem NC 27105, until October 2, 2025, at 2:00 PM EST on the day of opening for furnishing and delivering the commodity as described herein. Bids submitted via facsimile (FAX) machine in response to this Invitation for Bid will not be accepted.

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein. By executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an ineligible Vendor as set forth in G.S. 143- 59.1. False certification is a Class I felony. Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids will not be accepted.

1.0 PURPOSE AND BACKGROUND Winston-Salem/Forsyth County Schools (WS/FCS) is seeking proposals from qualified vendors to provide services to students as part of the district’s goals to raise student achievement, close achievement gaps, and enable all students to take ownership of their learning in the area of Strategic Tutoring.

2.0 GENERAL INFORMATION This RFP is comprised of the base bid document, any attachments, and any addenda released before contract award. All attachments and addenda released for this RFP in advance of any Contract award are incorporated herein by reference. Bids shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto.

3.0 SPECIFIC INFORMATION

PRE-BID CONFERENCE There will be no pre-bid conference for this RFP.

BID QUESTIONS

Upon review of the RFP documents, vendors may have questions to clarify or interpret the RFP to submit the best bid possible. To accommodate the bid questions process, vendors shall submit any such questions by September 26, 2025, at 1:00 pm EST.

Instructions: Written questions shall be emailed to John Mann, Jr. jwmann@wsfcs.k12.nc.us by the date and time specified above. Vendors will enter “RFP #260-09122025-8613 - Questions” as the subject for the email. Question submittals will include a reference to the applicable RFP section and be submitted in a format shown below:

Reference: RFP Section, Page Number

Vendor Question Vendor question…?

Questions received prior to the submission deadline date, WS/FCS’s response, and any additional terms deemed necessary by WS/FCS will be posted in the form of an addendum. No information, instruction or advice provided orally or informally by any WS/FCS personnel, whether made in response to a question or otherwise regarding this RFP, shall be considered authoritative or binding. Vendors shall be entitled to rely only on written material contained in an addendum to this RFP.

BID SUBMITTAL Sealed bids, subject to the conditions made a part hereof and the receipt requirements described below, shall be received at the address indicated below, as described herein. One (1) Original, four copies & one digital copy (thumb drive preferred) should be addressed in an envelope with the RFP number as shown below. It is the responsibility of the bidder to have the bid in the WS/FCS Purchasing Office by the specified time and date of opening.

Bids shall be marked on the outside of the sealed envelope with the Vendor’s name, bid number and date and time of opening. If Vendor is submitting more than one bid, each bid shall be submitted in separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed bids from a single Vendor may be included in the same outer package.

Attempts to submit a bid via facsimile (FAX) machine, telephone, or electronic means, including but not limited to email, in response to this Request for Proposals will not be accepted. Bids are subject to rejection unless submitted with the information above included on the outside of the sealed bid package.

MAILING INSTRUCTIONS

DELIVERED BY US POSTAL SERVICE OR ANY OTHER MEANS:

RFP No. 260-09122025-8613

John Mann, Jr.

WS/FCS Purchasing Department

475 Corporate Square Drive

Winston Salem, NC 27105