RFP 2026-622 BUILDING AUTOMATION SYSTEMS

Purchasing Department
ANCHORAGE SCHOOL DISTRICT
4919 Van Buren Street
Anchorage, AK 99517-3137
REQUEST FOR PROPOSAL
THIS IS NOT AN ORDER
Show the following on the outside of the
sealed quote envelope: ISSUED DATE: DUE: Prior to 10:00 a.m., Local
RFP 2026-622 BUILDING AUTOMATION April 16, 2026 Time
SYSTEMS DATE: May 14, 2026
The Anchorage School District (referred to as the "District" or the "ASD") invites sealed proposals from
qualified persons/firms to submit BUILDING AUTOMATION SYSTEMS to the District for consideration of
adopting as District Standards in accordance with the following documents that are a part of this RFP 2026-
622:
Cover Page This Notice/Cover Page Consisting of 1 Page
Section I Instructions to Offerors Pages 2 - 11
Section II Evaluation of Proposals Pages 12 - 14
Section III Proposal Format Pages 15 - 18
Section IV Specifications and Scope of Services Pages 19 - 20
Attachment A Proposal Transmittal Form Consisting of 1 page
Attachment B Fee Proposal Form (Schedule A) Consisting of 3 pages
Attachment C Mandatory Requirements Consisting of 2 pages
Attachment D ASD Automation Performance Specifications Consisting of 5 pages
Attachment E Offeror's Checklist Consisting of 1 page
AVAILABILITY OF RFP: This Request for Proposals (.pdf) is available electronically at the District's
Purchasing website: https://www.asdk12.org/departments/support-services/purchasing-and-warehouse-
dept/purchasing-and-warehouse/vendor-info
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2026/622.xlsx
SUBMISSION OF PROPOSALS: Proposals must be submitted to the Anchorage School District
Purchasing Department, 4919 Van Buren Street, Anchorage, Alaska 99517-3137 prior to the time specified
above. Proposals received after that time will not be considered and will be returned. FAXED or
ELECTRONIC proposals are not acceptable. Proposals must be submitted in a SEALED package with the
outside of the package clearly marked with offeror's name, address, and phone number, and as follows:
REQUEST FOR PROPOSALS 2026-622 BUILDING AUTOMATION SYSTEMS
DUE: Prior to 10:00 a.m., Local Time
DATE: May 14, 2026
PRE-PROPOSAL CONFERENCE: A pre-proposal conference will be held at 10:00 a.m., Local Time,
April 22, 2026 in the conference room of the Anchorage School District Purchasing Department, 4919 Van
Buren Street, Anchorage, Alaska, to discuss any matter concerned with this RFP. Prospective offerors are
encouraged to participate by teleconference by calling (907) 742-6750. The line will be available
approximately 5 minutes prior to the conference start time.
People needing reasonable accommodation in order to participate in this solicitation should contact the
Anchorage School District ADA coordinator at (907) 742-4130 at least one week in advance of the pre-
proposal meeting.
END OF COVER PAGE

Instructions to Offerors
Section I
SECTION I
INSTRUCTIONS TO OFFERORS
A. GENERAL REQUIREMENTS
This solicitation is a REQUEST FOR PROPOSALS ("RFP") governed by applicable Anchorage
School Board Policies, including Section 3311 and 3312 of such Policies. Anchorage School Board
Policies are available at http://www.boardpolicyonline.com/?b=anchorage. Offerors should read
this RFP carefully and review all instructions contained herein. Incomplete or incorrect proposals
may be rejected as not conforming to the essential requirements of the RFP. Proposals submitted
on other than the prescribed forms contained in this RFP will be rejected. Offerors may copy the
forms contained in the RFP for use in their proposals, but substitute forms or formats are
unacceptable. Electronic copies of the forms which offerors must submit as part of any proposal,
if any-if not provided with this RFP-may be obtained by contacting the Anchorage School District
Purchasing Department. Forms shall not be altered except to supply requested offeror information.
B. INTENT OF SPECIFICATIONS
The Anchorage School District desires to evaluate and select multiple Building Automation systems
(BAS) to be recommended and approved District Standards on future projects in accordance with
Anchorage School District Board Policy ("BP") 3311, Administrative Regulation ("AR") 3311.1(b). A
Building Automation system may include any or all of the following: Building Management Software,
Direct Digital Control Systems, HVAC Equipment Controllers, Control Panels, Zone Controllers,
Variable Frequency Drives, Temperature Sensors, Pressure Sensors, Control Valves, Actuators,
Relays, and miscellaneous building control components. All systems do not have to be by the
same manufacturer but are required to be represented and installed by the same Vendor. Any
resulting contract may be awarded as part of a capital project or direct purchased through the
District. The offeror will be expected to complete any future contract in accordance with all of its
terms and conditions and in compliance with all applicable laws. The scope of work is considered
performance oriented, and it is the intent of the District to rely on the experience and expertise of
the offeror to fully appraise itself of the work required to fulfill the terms of any contract resulting
from the RFP.
C. EXAMINATION OF DOCUMENTS
Offerors should read this Request for Proposals carefully and review all instructions contained
herein. The submission of a proposal shall constitute acknowledgement that the offeror has
thoroughly examined and is familiar with the solicitation documents.
D. CONDITIONS OF THE WORK
Each offeror must acquaint itself thoroughly as to the character and nature of the services to be
provided to fulfill the requirements of the RFP.
E. QUESTIONS; METHOD FOR CLARIFICATION
Any offeror in doubt as to the true meaning of any part of this RFP may submit to the District a
written request for an interpretation thereof. Questions must be received by the District's
Purchasing Department no later than seven (7) calendar days prior to the date set for the
submission of proposals. If such date falls on a weekend or holiday, the deadline shall be the last
business day before the weekend or holiday. Oral questions cannot be answered and are not
binding for this RFP. Questions can be submitted as follows:
Reference: RFP 2026-622 Building Automation Systems
Email: purchasing@asdk12.org
Attn: Shannon Powers, Senior Purchasing Agent
Building Automation Systems
RFP Number 2026-622 Section I - Page 2 of 20

Instructions to Offerors
Section I
Two types of questions generally arise. One may be answered by directing the offeror to a specific
section of the RFP. These questions may be answered by direct communication to the offeror
submitting the question. Questions which, in the opinion of the Purchasing Director require a more
detailed or complex reply or require an answer that may affect responses to this RFP or may be
prejudicial to other prospective offerors, will be answered by issuing an addendum to all RFP plan
holders prior to the submittal opening.
F. ERRORS AND AMBIGUITIES
Offeror comments concerning discrepancies, defects, ambiguities or other errors in the RFP must
be made in writing and received by the District's Purchasing Department at least seven (7) days
prior to the date set for the submission of proposals. If such date falls on a weekend or holiday,
the deadline shall be the last business day before the weekend or holiday. Comments can be
delivered as set forth in Section E, above. Any clarifications, changes or corrections to the RFP
will be made only by written notice or addendum issued by the District.
If an offeror fails to notify the District of a discrepancy, defect, ambiguity or other error in the RFP,
the offeror's proposal shall be submitted at the offeror's own risk and if a contract is awarded as a
result of such proposal, the offeror shall not be entitled to additional compensation or other
consideration by reason of the discrepancy, defect, ambiguity or other error, or its later correction
or clarification. Protests based on any error or omission, or on the content of the solicitation, will
be disallowed if the fault has not been brought to the attention of the District, in writing, at least five
(5)days prior to the date set for submission of proposals. If such date falls on a weekend or holiday,
the deadline shall be the last business day before the weekend or holiday.
G. ADDENDA
Addenda may be issued when changes, clarifications, or amendments to this RFP are deemed
necessary by the District for any reason. If an addendum is issued, the District will make
reasonable efforts to ensure that each prospective offeror receives the addendum in a timely
fashion. However, the risk of non-receipt of any addendum lies solely with prospective offerors.
Offerors should contact the District at the addresses set forth in Section E, above, to ascertain if
any addenda have been issued. Offerors must acknowledge receipt of each addendum issued in
the space provided on the appropriate addendum form and submit such signed addendum with the
proposal. No oral change or interpretation of this RFP shall be relied upon by prospective offerors
or shall be binding on the District whether issued at a pre-proposal conference or otherwise.
H. SUBMISSION OF PROPOSALS
1. All proposals, addenda, and forms must be manually signed. One (1) original and nine (9)
copies of the proposal, for a total of ten (10).
2. Proposals delivered by telefax, facsimile or by electronic means are not acceptable and will not
be considered.
3. Signed and sealed Proposals must be at the District Purchasing Department on or before the
time and date stated on the face page of this RFP. Offerors are solely responsible for ensuring
that the offeror's proposal package is received by the District's Purchasing Department by the
deadline.
4. Late proposals will not be considered and will be returned to the offeror unopened.
5. Photographs may be included with a proposal as appropriate or as desired by the offeror.
Photographs will not be returned to an offeror.
6. Offerors may submit only one proposal for evaluation.
Building Automation Systems
RFP Number 2026-622 Section I - Page 3 of 20

Instructions to Offerors
Section I
7. No responsibility will attach to any officer or agent of the District for the premature opening of,
or the failure to open, a proposal not properly addressed and identified.
I. FEE PROPOSAL
Each proposal shall specify prices on the Fee Proposal Form (Schedule A) typed or written in ink
for each item called for. In case of discrepancies between unit prices and the sum total specified,
If a price is specified in both written words and numbers and there is a discrepancy between the
two, the written words shall govern.
The fee shall include a fixed price that will be weighed as part of the system evaluation. That price
will include all costs for provision of the software and system integration required by this RFP. The
offeror will be asked to provide unit pricing for common system components, which the District shall
use for purchases for maintenance and repair if the offered system is selected. The unit pricing on
these components will be in effect for two calendar years after acceptance of the offered system
for direct purchases by the District.
J. LOCAL PREFERENCE
Does not apply to this Solicitation.
K. FIRM OFFER
Offers made in response to this RFP must be good and firm for a period of one hundred and
twenty days (120) calendar days from the date specified for submittal of proposals.
L. WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn on written request delivered to the District Purchasing Director (fax is
acceptable) prior to the time specified for submittal. Proposals not withdrawn prior to the specified
time may not be withdrawn for a period of ninety (90) calendar days after the time for receipt of
proposals.
M. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
Each offeror understands and agrees that it submits its proposal at its own risk and expense and
releases the District from any claim for damages or other liability arising out of the Request for
Proposals and award process, including but not limited to: proposal preparation costs and costs
associated with any challenge (administrative, judicial or otherwise (including attorney fees)) to the
determination of the highest ranked proposal and/or award of contract and/or rejection of proposals,
except as follows: in the event that a contract is awarded to one offeror, and it is determined after
award of the contract that it should have been awarded to some other offeror, the only financial
liability of the District, if any, to the aggrieved offeror shall be actual costs reasonably incurred by
that offeror in the preparation and submittal of its proposal. No other obligation of any sort is
created nor may liability, financial or otherwise, be asserted against the District, its Board, Board
members, employees, agents or insurers to offer to award or award a contract. By submitting a
proposal, each offeror agrees to be bound in this respect.
N. REJECTION OF PROPOSALS
1. Offerors must comply with all the terms of this RFP, and all applicable local, state, and federal
laws, codes and regulations. The District may reject any proposal that does not comply with
all the material and substantial terms, conditions, and performance requirements of this RFP
and any proposal which contains information or material which cannot be verified or otherwise
confirmed for purposes of determining responsiveness to the solicitation.
Building Automation Systems
RFP Number 2026-622 Section I - Page 4 of 20

Instructions to Offerors
Section I
2. The District reserves the right to waive informalities and minor irregularities, and/or reject any
and all proposals, and to not award the proposed contract, if in its best interest. "Informalities
and minor irregularities" means matters of form rather than substance which are evident from
the submittal or are insignificant matters that have a negligible effect on price, quantity, quality,
delivery, or contractual conditions and that can be waived or corrected without prejudice to
other offerors. These include items that:
Do not affect responsiveness;
Are merely a matter of form or format;
Do not change the relative standing or otherwise prejudice other offers;
Do not change the meaning or scope of the RFP;
Are trivial, negligible, or immaterial in nature;
Do not reflect a material change in the work, or;
Do not constitute a substantial reservation against a requirement or provision of the
RFP.
O. SELECTION AS DISTRICT STANDARD
1. Selection as a District Standard will be accomplished in accordance with BP 3311, AR
3311.1(b), and the terms and conditions of this solicitation. A recommendation as a District
Standard, based upon the evaluation criteria specified in this RFP, will be made to the
Anchorage School Board for approval.
2. The District may select and approve multiple District Standards on the basis of initial proposals
received, without discussions. Therefore, each proposal should contain the offeror's best efforts
from a technical standpoint.
3. For those awards requiring Board approval, the District's Purchasing Department will make
public in the Purchasing Department each notice of Intent to Award seven (7) calendar days
prior to the scheduled date for award by the Board. Offerors may, upon request to the
Purchasing Department, review the proposal scoring summary prior to the scheduled Board
award date.
4. Any subsequent contract awarded as a result of this solicitation establishing one or more
District Standards will incorporate the contents of this RFP and the successful offeror(s)
proposal, subject to the reservations set forth herein for provisions of a proposal that do not
comply with material and substantial terms, conditions, and requirements of this RFP or that
impermissibly restrict the rights of the District. Any contract awarded as a result of this
solicitation establishing a District Standard as part of this RFP will comply with its terms.
P. NEGOTIATIONS FOR CLARIFICATION
After final evaluation, the District may negotiate with offerors to clarify information within their
proposals. Negotiations, if held, shall be within the scope of the RFP. The District reserves the
right to change terms and conditions during negotiations.
Q. RESPONSIBLE OFFERORS
1. A recommendation for approval as a District Standard will be extended only to prospective
offerors who are determined to be responsible.
2. In order to determine responsibility of a prospective offeror, the District may require offerors to
supply additional information or documentation and may perform on-site surveys. Failure of an
offeror to promptly cooperate or supply information in connection with a District inquiry with
respect to responsibility may result in a determination of non-responsibility with respect to the
offeror.
Building Automation Systems
RFP Number 2026-622 Section I - Page 5 of 20

Instructions to Offerors
Section I
3. To be determined responsible, a prospective offeror must:
a. Have adequate financial resources to perform if a contract is issued as a result of being
recommended and approved as a District Standard or the ability to obtain them;
b. Be able to comply with any future contract performance schedule taking into consideration
all existing other business commitments;
c. Have a satisfactory performance record;
d. Have a satisfactory record of integrity, and business ethics;
e. Have the necessary organization personnel, experience, accounting and operational
controls, and technical skills, or the ability to obtain them;
f. Have the necessary equipment and facilities or the ability to obtain them; and
g. Be otherwise qualified and eligible to receive a future award under applicable laws and
regulations.
R. RECOMMENDATION AS A DISTRICT STANDARD
1. Recommendation and Approval as a District Standard.
a. Selection of the successful offeror(s) will be by a notice in writing signed by a duly
authorized representative of the District and no other act of the District, or its representative
will constitute an acceptance of a proposal.
S. AGGRIEVED OFFERORS
1. Protest
a. An interested party may protest a solicitation or a proposed award of a contract.
i) A protest as to the specifications and/or terms and conditions of a solicitation must be
received by the Purchasing Director at least five (5) calendar days prior to the due date
of the bid or proposal; failure to protest as provided herein constitutes a waiver of any
objection to the solicitation.
ii) For construction projects and architectural/engineering design services, the protest of a
proposed award of a contract must be received by the Purchasing Director within ten (10)
calendar days after issuance of the notice of intent to award.
iii) For goods or services, the protest of a proposed award of a contract must be received
by the Purchasing Director within seven (7) calendar days after issuance of the notice of
intent to award, except that for purchases under $100,000, the protest must be received
within three (3) business days.
iv) The protest must include the name of the person submitting the protest, the name of
the bidder/proposer represented by that person, the specific action or bid/request for
proposal contract award, which is being protested, a detailed explanation of the reasons
for the protest, and the relief requested.
v) The aggrieved person must serve all other interested parties with its protest.
Building Automation Systems
RFP Number 2026-622 Section I - Page 6 of 20

Instructions to Offerors
Section I
b. The Purchasing Director shall stay the intended award of a contract unless the Purchasing
Director determines the award of the contract without further delay is necessary to protect
the District's best interest.
c. The Purchasing Director may, in his/her sole discretion, hold a hearing.
d. The rights and remedies granted by this section are not available for informal small
purchases with an actual or potential value of less than twenty-five thousand dollars
($25,000).
e. Failure to protest as provided herein constitutes a waiver of any objection to the solicitation
and contract award.
2. Appeal
a. A decision by the Purchasing Director may be appealed to the Anchorage School Board.
b. Any appeal shall be filed with the Superintendent within five (5) days after the decision is
received by the protester and must include the name of the person submitting the appeal,
the name of the bidder/proposer represented by that person, and a detailed explanation of
the basis for the appeal
c. The aggrieved bidder/proposer must serve all other interested parties with its appeal.
d. The Superintendent may obtain an independent review of the appeal issues if the
Superintendent determines such review will assist consideration of the appeal.
e. The independent review shall be conducted by a not directly involved District employee or
an experienced but disinterested third party from outside the District.
f. Failure to appeal to the Anchorage School Board as provided herein constitutes a waiver
of any objections to the solicitation and the contract award.
3. Consideration of Appeal
a. The decision being appealed and the findings from the independent review, if any will be
reported to the Board.
b. Upon consideration of the appeal and allowing interested parties an opportunity to address
the issues on appeal, the Board may:
i) Award the contract as recommended, if applicable, indicating its reasons for rejecting
the appeal;
ii) Grant the appeal, indicating its reasons for granting the appeal, and determine an
appropriate remedy consistent with 725.6.3. The Board may award the contract at that
meeting to some other bidder/proposer if it finds that a delay in making the award would
adversely affect the District.
iii) Stay any award of the contract to permit further consideration of the appeal, with action
to be scheduled as soon as practicable, but in no event more than twenty (20) days
after the stay as initiated.
iv) Reject all bids/proposals
v) Take such other action as appears appropriate and in the best interest of the District
under the circumstances.
Building Automation Systems
RFP Number 2026-622 Section I - Page 7 of 20

Instructions to Offerors
Section I
4. Frivolous Protests
a. Signature on Protest Constitutes Certificate.
1. The signature of an attorney or party on a request for review, protest, motion, or other
document constitutes a certificate by the signer that the signer has read the document,
to the best of his/her knowledge, information, and belief formed after reasonable
inquiry it is well grounded in fact and is warranted by existing law or a good faith
argument for the extension, modification, or reversal of existing law, and that it is not
interposed for an improper purpose, such as to harass, limit competition, or to cause
unnecessary delay or needless increase in the cost of the procurement or of the
litigation.
b. Sanctions for Violation
1. If a request for review, protest, pleading, motion, or other document is filed with the
Purchasing Director is signed in violation of School Board Policy 725.6.1.4.1, the
School Board may impose upon the person who signed it, a represented party, or both,
an appropriate sanction, that may include an order to pay to the other party or parties
the amount of the reasonable expenses incurred because of the filing of the protest,
pleading, motion, or other paper, including a reasonable attorney's fee.
T. PUBLIC RECORDS/CONFIDENTIALITY
1. This RFP and the resulting proposals received, together with copies of all documents pertaining
to the award of a contract, will be kept by the District's Purchasing Office and made a part of
the record which will be open to public inspection after notice of intent to award is issued,
except to the extent permissibly restricted by the offeror.
2. Offerors are advised to consult School Board Policy Section 1340 and the Alaska Public
Records Act, A.S. 40.25.100-40.25.295 to verify if any of their proposal information may qualify
for exemption from public disclosure. Exemptions to public disclosure requirements are
narrowly construed. As such, the District cannot exempt materials that are not of a truly
proprietary nature under applicable law and policy and cannot be held liable for the disclosure
of such information, even if marked for restriction by an offeror.
3. If a proposal contains any information that an offeror reasonably believes is proprietary or
confidential, and is subject to protection under applicable law, each such page of the proposal
must be marked "Confidential" by the offeror, and the offeror must explain the basis for its
determination that the information is not subject to disclosure under applicable public records
laws. Cost or price information may not be restricted and will be open to public inspection.
Marking an entire proposal "confidential" is not acceptable and may result in disclosure of the
entire proposal.
4. By submitting a proposal, the offeror agrees to release the District from any liability resulting
from the District's disclosure of information not clearly marked "Confidential." The offeror also
agrees to defend any action seeking release of information marked "Confidential" and to
indemnify and hold the District, its Board, employees and agents, harmless from any
judgments, damages and costs awarded against the District, its Board, employees or agents,
in favor of a party requesting information submitted by an offeror. Additionally, the offeror
understands and agrees that if a request is made under applicable public records laws, the
District will notify the offeror of such request but under no circumstance shall the District be
required to commence or defend any action to prevent the disclosure of any information
submitted by an offeror, including information the offeror believes to be confidential or
proprietary.
Building Automation Systems
RFP Number 2026-622 Section I - Page 8 of 20

Instructions to Offerors
Section I
U. EQUAL EMPLOYMENT OPPORTUNITY
1. The Contractor certifies that it will not discriminate against any employee or applicant for
employment because of race, color, religion, national origin, ancestry, age, sex, marital status,
mental or physical disability, or change in marital status, in employment, provision of services
or otherwise. The Contractor shall take affirmative action to ensure such non-discrimination,
including but not limited to the following: employment, upgrading, demotion, transfer,
recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training including apprenticeship. The Contractor shall post in
conspicuous places, available to employees and applicants for employment, notices setting
forth the provisions of this nondiscrimination clause.
2. The Contractor shall state, in all solicitations or advertisements for employees to work in the
performance of this Agreement, that all qualified applicants will receive consideration for
employment without regard to race, color, religion, national origin, ancestry, age, sex, marital
status, mental or physical disability, or change in marital status.
3. The Contractor shall comply with the requirements of the Anchorage Municipal Code, Chapter
7.50.010-.120, as well as any procedures adopted by the Anchorage School District to
implement the policies set forth therein.
4. The Contractor shall comply with any and all of the applicable laws and directives, and any
regulations which may be applicable to the Project or this Agreement.
5. The Contractor shall include the provisions of this Article in every Subcontract and purchase
order and shall require each Subcontractor to include these provisions in every sub-
subcontract, so that these provisions will be binding upon each Subcontractor, sub-
subcontractor and vendor providing services or goods to the Project.
6. The Contractor shall cooperate fully with the District's efforts which seek to deal with the
problem of unlawful discrimination, and with all other District efforts to guarantee fair
employment practices under this contract and promptly comply with all requests and directions
from the Anchorage Equal rights Commission and State Commission for Human Rights or any
of its officers or agents relating to prevention of discriminatory employment practices.
V. NON-DISCRIMINATION
1. No bidder/offeror on any District contract may illegally discriminate on the basis of race; color;
gender; national origin; age; marital status; political or religious beliefs; physical or mental
disabilities; family, social, or cultural background; or sexual orientation in employment,
provision of services, or otherwise.
2. Any bidder/offeror submitting a bid or proposal of one hundred thousand ($100,000) or more
must certify that if awarded a contract on the basis of that bid or proposal, he/she as the
contractor will not illegally discriminate against any member or applicant for employment
because of race; color; gender; national origin; age; marital status; political or religious beliefs;
physical or mental disabilities; family, social, or cultural background; or sexual orientation in
employment, provision of service, or otherwise.
W. NOTICE OF COMPLIANCE
1. All successful bidders/offerors shall insure such non-discrimination.
2. All successful bidders/offerors must agree to post in conspicuous places, available to
employees and applicants for employment, notice setting forth the provisions of this non-
discrimination section and this section shall be deemed to be a part of every contract entered
into by the District under these policies.
Building Automation Systems
RFP Number 2026-622 Section I - Page 9 of 20

Instructions to Offerors
Section I
X. CONFLICT OF INTEREST
1. The Contractor agrees to certify that Anchorage School District employees, School Board
members, or a member of their household are not in conflict of interest with the contract and
Board Policy as follows (AR 3311.1(e).1 Disclosure and Waiver of Conflict of Interest):
a. No Board member, employee, or a member of their household shall acquire, directly or
indirectly, an economic interest in a District or Municipal contract, or engage in business
with the District or the municipality, unless the contract is competitively solicited and other
requirements of Section 3311 of Board Policy and section 1.15 of the Anchorage Municipal
Code are met.
b. The following acts and circumstances shall not be deemed to be in conflict with the
performance of official duties if, at the earliest opportunity after having acquired such
knowledge, the Board member or employee files a disclosure pursuant to AR 3311.1(e).1
or requests and obtains a waiver pursuant to Board Policy AR 3311.1(e).2:
i) Such person owns a sole proprietorship, or is a partner in a partnership, or is an officer,
director, major shareholder (five percent (5%) or more of the outstanding shares) or
has management control in a corporation that submits a bid, proposal or quotation to
the District or attempts to enter or enters into a contract with the District;
ii) Such person has any significant (five percent (5%) or more) financial interest in any
sale, lease or rental to the District of any service or property and such person has
knowledge that the District intends to purchase, lease or rent the property or service;
iii) Such person wishes to sell or receive royalties on books or materials sold to the District
for use in the school system for which the employee is the author;
iv) Such person is an employee who has been providing private services to a child who
transfers to a new school or class or advances to a higher grade and the child becomes
a student in the class being taught/aided by his/her provider.
2. Board Members, District employees, and their household and/or immediate family members
are required to comply with Board Policies and the Municipal Ethics Code by disclosing conflicts
of interest.
a. When a board member, employee, or their household and/or immediate family member
intends to do business with the District, the appropriate District and Municipal forms must
be filed by the Board Member or District employee with the Municipal Clerk's Office and
the Purchasing Department.
Note: Notice of Intent to Respond To Public Solicitation shall be filed with the Municipal
Clerk's office in advance to allow a minimum of 7 calendar days to elapse
between electronic publication by the clerk and the final date for submitting a
response to the solicitation. The form may be obtained from the Municipality of
Anchorage website, www.muni.org.
District Disclosure and Request for Waiver forms and instructions may be obtained
from the Purchasing Bid Information link under Quick Links on the ASD website,
www.asdk12.org.
b. The responsibility for complete and timely filing rests solely with the Board Member or
District employee.
Building Automation Systems
RFP Number 2026-622 Section I - Page 10 of 20