NJDOT HQ Fuel Canopy Painting

Solicitation
NJDOT HQ Fuel Canopy Painting
1035 Parkway Ave.
Ewing NJ 08618
STATE OF NEW JERSEY
Governor Mikie Sherrill
Lt. Governor Dr. Dale G. Caldwell
DEPARTMENT OF TRANSPORTATION
Commissioner Priya Jain
Date: 4/20/2026
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NJDOT Project Refence Number:
NJDOT HQ Fuel Canopy Painting
Project Name
1035 Parkway Ave. Ewing NJ 08618
Site Address
Bruce Cavanagh
Project Manager
Garlene Barber
Procurement Contact dot-ems_smallconstruction.procurement@dot.nj.gov
EMS Procurement Email: dot-ems_smallconstruction.procurement@dot.nj.gov
* Quotes and correspondence sent to any other e-mail address may result in the quote being
rejected.
* Quote must be submitted in PDF format. No other format will be accepted.
Bidders are encouraged to monitor the NJDOT - EMS website daily for updates, changes and
responses to questions through the submission due date.
http://www.nj.gov/transportation/business/procurement/ems/current.shtm
Event Date Time
Friday May 1, 2026 1:30PM
Mandatory Site Visit
Monday, May 11 2026 10:00AM
Question Cut-Off
10:00AM
Monday, May 18,2026
Bid Opening
dot-ems_smallconstruction.procurement@dot.nj.gov
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TABLE OF CONTENTS
GENERAL BIDDING AND CONTRACT REQUIREMENTS PAGE NO.
General Conditions 1 thru 10
Specifications and Scope of Work 11
Instructions to Bidders 12 thru 15
Additional Notices & Requirements 16 thru 17
ATTACHMENTS:
Pictures and Colors 1 Page
Exterior Finishes & Colors 11 Pages
Pictures
Attachment 3 Information Sheet and Checklist for Waivers and
Delegated Purchasing Authority (DPA) Transactions
Contractor Safety Requirements
Standard Terms and Conditions
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GENERAL CONDITIONS
1. DEFINITIONS
A. The Contracting Agency for this project will be the New Jersey Department of
Transportation (NJDOT). All matters dealing with this contract and payment should
be directed to Bruce Cavanagh
B.
C. The Owner for this project will be the State of New Jersey, Department of
Transportation.
C. The NJDOT Representative will also be the Project Manager Bruce Cavanagh. For
the purposes of this contract, they will act as the Owner's project coordinator and
inspector. They shall judge the quantity, quality, fitness and acceptability of all
parts of the work. All work shall be coordinated with the NJDOT Project Manager.
2. SUBMITTALS
The following documents and/or materials are required and must be submitted by the
Contractor during the noted project periods:
A. Bid Response Period:
Informal Bid Proposal Form, identified within these specifications under
Instructions to Bidders, Item 1, Page IB-1.
B. Pre-Construction Period:
Business Registration Certificate from the Division of Revenue identified within these
specifications under Instructions to Bidders, Item 1F, Page IB-1 and specified under
General Conditions, Item 14, Page GC-5.
Insurance Certificate identified within these specifications under Instructions to
Bidders, Item 1, Page IB-1 and specified under General Conditions, Item 3, Page
GC-2.
C. Construction Period:
If stipulated, provide selection samples, record samples, shop drawings,
diagrams, schedules, lists, illustrations, performance charts, catalog cuts,
progress payments, and brochures.
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D. Close-Out Period:
Letter of Guarantee guaranteeing the quality and workmanship for a period of one
year from date of final acceptance of the project.
Manufacturer's guarantees and warranties.
3. INSURANCE REQUIREMENTS
A. The Contractor shall submit insurance certificates in the following minimum
coverages:
1. Workman's Compensation - $250,000
2. Comprehensive Liability
a. Bodily Injury - $2,000,000 each occurrence.
b. Property Damage - $2,000,000 each occurrence.
3. Vehicle Liability
a. Bodily Injury - $1,000,000 each occurrence.
b. Property Damage - $500,000 each occurrence.
4. USE OF PREMISES
A. The Contractor shall coordinate requirements for available utilities/facilities with
the NJDOT Project Manager and the Local Facility Manager.
B. The Contractor shall confine its apparatus, storage of materials and equipment,
and the operation of its employees to limits or directions of the Project Manager
and the Local Facility Manager. The Contractor shall not unreasonably encumber
the premises with his materials.
5. PROTECTION AND LIABILITY
A. Protection and security of persons and property during the construction period
from loss by theft, vandalism, pilfering, fire, water, wind, etc., shall be provided by
the Contractor as conditions at the site warrant. The Contractor shall be
responsible for securing its own plant, equipment, and all materials scheduled for
the project.
B. If any direct or indirect damage is done to private or public property by or on
account of any act, omission, neglect, or misconduct in the execution of work on
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the part of the Contractor, such property shall be restored by the Contractor, at its
own expense, to a condition equal to or better than that existing before the
damage was done, or the Contractor shall make good the damage in another
manner, acceptable to the NJDOT.
6. MATERIALS QUALITY
A. The Contractor shall be required to furnish materials and equipment which must
be efficient, appropriate, and have the capacity to secure a satisfactory quality of
work, at a rate of progress which will ensure completion of the work within the
time frame stipulated. Only new materials and equipment shall be incorporated
into the work.
7. SUBSTITUTION
A. In the event the Contractor should propose a substitution of the specified
equipment or materials, The Contractor shall be required to submit proof of
equality and sufficient data to enable the NJDOT identify the product, method of
installation, and whatever else is required so a determination can be made as to
its conformity to the product specified. The Contractor shall provide and pay for
any tests, which may be directed by the NJDOT Project Manager to evaluate such
proposed substitution(s). Any material or product, which is not in full
conformance with specifications, may be rejected.
B. The Contractor shall have seven (7) working days from the date of contract award
to provide the necessary shop drawing(s), data and samples supporting any
proposed substitution(s). Should the Contractor fail to provide the information
within this period, the NJDOT shall exercise the option of either: allocating
additional time for the information or denying any further consideration of the
substitution(s) whereby the Contractor must provide the equipment or material(s)
specified.
C. Since substitutions are primarily for the financial benefit of the Contractor, a credit
change order shall accompany each request for substitution.
8. OTHER CONDITIONS
A. By submitting a bid, the Bidder acknowledges its understanding of all provisions
set forth in the bidding documents and fully understands their intent and meaning.
B. The failure or omission of the Bidder to examine forms, instruments, or plan and
specification documents, or to visit the site and acquaint itself with conditions
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there existing, and compute required amounts of labor and materials covering the
complete job shall not relieve the Bidder from any obligation with respect to its bid
submission.
C. Any oral interpretation, not documented in writing prior to bid opening or
referenced in the bid proposal, shall be considered as privileged information and,
as such, not binding upon the NJDOT.
D. Conditions existing at the time of the inspection will be maintained by the NJDOT
as far as practical. The NJDOT assumes no responsibility for actual conditions
where work is to occur. Starting of operations will be construed, as evidence that
the Contractor has complied with the above requirements, and later claims for
difficulties encountered which could have been foreseen will not be recognized.
E. To protect the lives and health of its employees, the Contractor shall comply with
all applicable statutes and pertinent provisions of the "Manual of Accident
Prevention in Construction," issued by the Associated General Contractors of
America, Inc. The Contractor shall maintain an accurate record of all cases of
death, occupational disease, and injury requiring medical attention or causing loss
of time from work, arising out of and in the course of employment on work under
the contract. The Contractor shall be Soley responsible for the safety, efficiency,
and adequacy of its plant, appliances, and methods, and for any damage or injury,
which may result from due to its negligence or improper construction,
maintenance, or operation.
F. The Contractor shall defend, protect, indemnify, and save harmless the State of
New Jersey from all claims, suits, actions, damages, and costs of every name and
description arising out of or resulting from the performance of his work under this
contract. This responsibility is not limited by the provisions of other
indemnification provisions included elsewhere herein.
9. TIME OF COMPLETION
A. Work shall be completed, inspected and approved within 30 calendar days from
the Notice to Proceed.
B. No activities shall be permitted on weekends or holidays unless otherwise
approved by the Project Manager and the Local Facility Manager.
10. LIQUIDATED DAMAGES
A. The Contractor agrees that, from the compensation otherwise to be paid, the
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NJDOT will assess liquidated damages in the amount of $500 for each calendar
day thereafter that the work included under this contract remains uncompleted as
specified under the Time of Completion which sum is agreed upon as the proper
proportionate measure of liquidated damages which the NJDOT will sustain per
diem, by failure of the Contractor to progress or complete his work under this
contract at the time stipulated, and the sum is not to be construed as in any sense
a penalty.
B. The above liquidated damages shall be interpreted as partial reimbursement to
the NJDOT resulting from the legal fees and the cost of additional engineering
services, and other expenses of the NJDOT because of non-compliance by original
dates, but shall not be considered as including costs of legal fees and the cost of
additional services in connection with claims, arbitration, litigation, default or
insolvency of the Contractor.
11. TERMINATION FOR CONVENIENCE
A. The NJDOT may, at any time, terminate the Contract in whole or in any part for the
Division's convenience and without cause when the NJDOT in their discretion,
views termination in the public interest.
B. Upon receipt of the Termination for Convenience, the Contractor shall complete
only items specified in the order and in accordance with the contract documents.
C. The Contractor will only be paid for services that are partially or fully completely at
either the contract price or mutually agreed upon price.
12. NEW JERSEY PREVAILING WAGE ACT
A. The Contractor must comply with the New Jersey Prevailing Wage Act Laws of
1963, Chapter 150, (N.J.S.A. 34:11-56.25 et seq.) and all amendments thereto,
and this act is hereby made a part of every contract entered into on behalf of the
State of New Jersey through the Division of Property Management and
Construction, except those contracts which are not within the contemplation of
the act.
B. The Contractor must submit their certified payroll with their invoice on the PAYROLL
CERTIFICATION FOR PUBLIC WORKS PROJECTS form.
13. THE PUBLIC WORKS CONTRACTOR REGISTRATION ACT
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A. At the time of the bid due date, the bidder and its subcontractor must be registered in
accordance with "The Public Works Contractor Registration Act" (N.J.S.A. 34:11-
56.48 et seq).
B. All questions regarding registration should be addressed to:
Contractor Registration Unit
New Jersey Department of Labor
Division of Wage and Hour Compliance
PO Box 389
Trenton, NJ 08625-0389
Telephone: 609-292-9464
Fax: 609-633-8591
14. In accordance with Public Law 2001, Chapter 134, all contractors and subcontractors
providing goods/services to State agencies and authorities are required to provide the
contracting agency or authority with proof of registration with the Department of Treasury,
Division of Revenue. The basic registration process involves the filing of Form NJ-Reg. which
can be filed online at www.state.nj.us/njbgs/services.html or call (609) 292-7077 or (609)
292-1730.
15. The Contractor shall take all necessary and reasonable steps to ensure that Small
Business Enterprises (SBE) as defined in N.J.A.C. 17:14-1.2 have the maximum
opportunity to compete for and perform contracts.
GOALS FOR THIS CONTRACT
A. This contract includes a goal of awarding 25 percent of the total contract value to
either Prime or Subcontractors that qualify as small businesses with gross
revenues of up to one million and small businesses with revenues that do not
exceed the annual revenue standards established by the Federal standard at 13
C.F.R. 121.201.
B. Aspirations shall be made to allocate a portion of the twenty-five (25) percent
value in accordance with the following ethnic goals: African American 6.3% and
Asian American 4>34%.
C. Only SBE's properly certified by the date of bid with the Division of Minority &
Women Business Development will be considered in determining whether the
Contractor has met the Contract goals.
D. A database of certified SBE firms is available for review from the Division of
Minority & Women Business Development (Telephone: 609-292-2146; Website:
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http://www.nj.gov/njbusiness/contracting/services). This database is to be used
as source of information only and does not relieve the Contractor of the
responsibility of seeking out other SBE's.
SUBMISSION OF CONTRACTOR'S SBE PLAN
A. The Contractor who is named the apparent successful bidder shall submit
to the NJDOT for approval, no later than 10 State business days after
Notification from the New Jersey Dept. of Transportation the following:
1. SBE Form A - Schedule of SBE Participation. The Contractor shall list all
SBE's that will participate in the contract including type of work, actual dollar
amount and percent of total Contract to be performed; and ethnicity.
2. SBE Form B - Affidavit of SBE status which is a statement under oath by the
SBE that the firm is properly certified as an SBE.
3. Request for Exemption - In the event the Contractor is unable to meet the
specified goals, the Contractor must submit a written request for an
exemption from the goals as defined herein.
4. The name of the Contractor's SBE liaison officer who shall be the person
within the Contractor's organization primarily responsible for implementing
the Contractor's SBE program.
4. NJDOT at its sole discretion may request additional information from the
Contractor prior to award of the contract in order to evaluate the Contractor's
compliance with the SBE requirements of the bid proposal. Such information
must be provided within the time limits established by NJDOT.
REASONABLE OUTREACH EFFORTS
A. The Contractor that fails to meet the goals for small businesses shall
document the reasonable outreach efforts it has made to meet the goals.
Evidence of "good reach effort includes but is not limited to:
1. The Contractor shall request listings of SBE's from the Division (609) 292-
2146 and/or the Division of Property Management and Construction and
attempt to contact same.
2. The Contractor shall keep specific records of its efforts, including records
of all requests made to the Division, the names of the SBE's contacted,
and the means and results of such contacts, including without limitation
receipts from certified mail and telephone records.
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