Polk County History Center - Dome Repairs

NOTICE OF INVITATION FOR BID
Polk County, a political subdivision of the State of Florida, is soliciting bids for the following: BID #26-115,
Polk County History Center - Dome Repairs
A MANDATORY pre-bid will be held on Wednesday, May 6, 2026, at 9:00 a.m. in the Procurement
Conference Room 150 in the Polk County Administration Building, located at 330 W. Church St, Bartow,
FL 33830. A MANDATORY site visit will immediately follow. An authorized representative or agent of the
Bidder must be present at this meeting and site visit, as evidenced by their signature on the meeting's
sign-in sheet, or the Bidder's Submittal will be considered non-responsive. No additional site visits will be
allowed.
Bid packages may be obtained from the Procurement Division, 330 West Church Street, Room 150,
Bartow, Florida, 33830, (863) 534-6757 or downloaded from our website at
https://www.polkfl.gov/business/procurement/.
Respondents must submit one (1) original copy of the bid submittal prior to 2:00 p.m. on the bid receiving
date. Bids must be submitted in a "sealed" parcel or electronically through Polk County's secure website,
Kiteworks. Bids will be publicly opened at 2:00 p.m. on receiving date.
To obtain a copy of the bid documents please go the following FTP site: https://ftp3.polk-county.net, you
will be prompted for a User ID and Password. The User ID is procurevendor and the password is
solicitation. After you have logged in to the FTP site, double click on the file folder "26-115, Polk County
History Center - Dome Repairs.zip", select "Open" or "Save As" to download the Bid documents,
drawings, and technical specifications. If you need assistance accessing this website due to ADA or any
other reason, please email Brad Howard at bradhoward@polkfl.gov.
Scope of Work: Furnish all equipment, labor, material, markup, and supervision required to remove and
replace all existing roof dome sealant in accordance with project documents outlined in this bid.
The construction cost estimate for the project is $274,624.00
Qualification Requirements: Contractor must hold a valid State of Florida Certified Building Contractor
(CBC), General Contractor (GC), or Roofing Contractor license and have performed at least 3 projects of
similar size and scope services as the prime contractor, that includes historical building restoration and
removal and application of waterproofing sealants for a tiled dome roof, within the past ten (10) years.
The Contract Time for this project is a total of 45 calendar days from Notice to Proceed to reach
Substantial Completion and 75 calendar days from Notice to Proceed for Final Completion.
Receiving Date: Prior to 2:00 p.m., Wednesday, June 3, 2026, NO EXCEPTIONS
BID OPENING: Bidders may attend the Bid Opening in person or via conference call by dialing (305)
224-1968 and enter Meeting ID: 865 0498 1831. A listing of all bidders will be posted to Procurement's
website as soon as possible after bid opening.
QUESTIONS: Questions regarding this bid should be in writing and should reference the above Bid.
Submit all questions to Brad Howard, Senior Procurement Analyst, via email at bradhoward@polkfl.gov
or via fax at (863) 534-6789 by 4:00 p.m. on May 15, 2026.
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Special Instructions: The County hereby notifies all Bidders that Women/Minority Business Enterprise
firms are to be afforded a full opportunity to participate in any bid by the County and will not be subject to
discrimination on the basis of race, color, sex or national origin. It is asked that Bidders make good faith
efforts to use qualified W/MBE subcontractors in preparing their bid. Bidders are encouraged to contact
the Office of Supplier Diversity at (863) 534-5959 for assistance or visit our website at:
http://vendordirectory.polk-county.net/default.aspx?id=0
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STATEMENT OF NO BID
BID #26-115
If submitting a "NO BID", Bidder shall return this form to the Polk County Board of County
Commissioners Procurement Division, 330 West Church Street, Room 150, Bartow, Florida 33830; or fax
it to (863) 534-6789.
We have declined to bid on the above-mentioned bid for the following reasons (Please
Circle all that apply):
Specifications too "restrictive." Insufficient time to respond to invitation for bid
Do not offer this product/service Our schedule would not permit us to perform
Unable to meet specifications Unable to meet bond/insurance requirements
Specifications unclear
Other (please specify): ____________________________________________________________
Company Name:
Contact Name:
Telephone Number:
Email Address:
Date:
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