2027-01 Elevation of Two-Story Residence - 105 Washington Parkway

PURCHASING
BID #2027-01
ELEVATION OF TWO-STORY RESIDENCE
105 WASHINGTON PARKWAY
SEALED submissions are subject to the standard Bidder:
instructions set forth on the attached sheets.
Any modifications must be specifically _________________________________
accepted by the Town of Stratford. Doing Business As (Trade Name)
_________________________________________
Address
: Friday, 17th July, 2026
Released _________________________________________
Town / State / Zip
Phillip Ryan, Purchasing Agent
_________________________________________
Title (Mr /Ms)
_________________________________________
Signature
_________________________________________
Telephone
_________________________________________
E-mail
Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent,
2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:
10:00AM, Thursday, 13th August, 2026
NOTE:
1. Bidders are to complete all requested data in the upper right corner of this page and must return
this page with their bid proposal.
2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears
to the Town of Stratford or Owner upon debt, or contract or who has been within the prior five
(5) years, a defaulter as surety or otherwise upon obligations to the Town of Stratford.
3. Submissions are to be submitted in a sealed envelope and clearly marked "BID #2027-01" on the
outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.
offering more from forest to shore

INVITATION TO BID
The Town of Stratford ("Town") on behalf of the property owner ("Owner") is seeking competitive bids from qualified
contractors with proven industry experience, to provide labor, materials, tools, equipment, and all else necessary, to perform
the work as delineated in the drawings prepared by the Owner's architect and structural engineer. The awarded contractor
will be responsible for removal and proper disposal of all surplus material.
Funder: Federal Emergency Management Agency (FEMA) / Hazard Mitigation Grant Program Project Number 4500-8R
Grantee: Property Owner
Recipient: Division Emergency Management and Homeland Security (DEMHS) / Grant Number HMGP-4500-8R
Sub-Awardee: Hazard Mitigation Grant Program (HMGP)*
*The HMGP Program follows 2 CFR Section 200.338 standard regarding Procurement, Suspension and Debarment:
https://www.ecfr.gov/current/title-2/subtitle-A/chapter-II/part-200/subpart-D/subject-group-ECFR4acc10e7e3b676f/section-200.338
Sub-Recipient/Sub-Grantee: Town of Stratford ("Town")
NOTE: The Town's role is to oversee and ensure compliance with FEMA and State of Connecticut grant requirements.
The Town shall be held harmless from both the awarded Contractor and the Owner.
Contractors must comply with State Prevailing Fair Wage Provisions for new construction projects over $1,000,000.00 and
remodel/repair projects over $100,000.00 - C.G.S. 31-53(g).
The Davis-Bacon and Related Acts, shall apply to contractors and subcontractors performing on federally funded or assisted
contracts in excess of $2,000.00 for the construction, alteration, or repair (including painting and decorating) of public buildings or
public works. More information may be obtained from: https://www.dol.gov/whd/govcontracts/dbra.htm
PRE-BID MEETING / SITE ACCESS
A non-mandatory site meeting will commence at 105 Washington Parkway, Stratford, CT at 10:00AM on Wednesday, 29th
July, 2026 for prospective bidders to scope the conditions.
While the meeting is not mandatory, prospective bidders are encouraged to attend and sign-in at commencement of
the meeting. The sign-in sheet will be posted on the Purchasing Department website as below. Copies will not be
made available at the meeting, nor will they be faxed out.
All requests for information will be answered in writing as specified below under RFI / Addenda.
REQUESTS FOR INFORMATION (RFI) / ADDENDA
Direct requests in writing to: Town of Stratford | Purchasing Department
Attention: Phillip Ryan | Purchasing Agent
E-mail: PRyan@townofstratford.com
NOTE: Written requests for information will not be accepted after 12:00PM on Tuesday, 4th August, 2026.
Response will be in the form of an addendum that will be posted approximately Monday, 10th August, 2026 at the close of
business to the Purchasing Department website: https://www.stratfordct.gov/page/purchasing-department
It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder and
Owner or any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth
above, may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in
person or in any other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.
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REQUIREMENTS
A. Prospective bidders are strongly advised to visit the site and verify the scope of the work, including measurements
and quantities, prior to submitting a bid.
B. Price is to include all labor, materials, permits, fees, disposal, etc., required to properly complete the project,
including, but not limited to, the following:
1. Permit approval where and as required by law.
2. Removal and proper disposal of all surplus material.
3. Installation of all new equipment and material as specified, including all structural support necessary.
4. Site clean-up.
C. The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color,
national origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual
arrangements, in all service and accommodations they offer to the public, and in any of their other business
operations.
D. The successful bidder MUST secure all required permits prior to commencing work on the site.
NOTE: The Owner is not able to waive the State of Connecticut Education Fee applied to any project.
E. All work must be completed in a timely manner. At the Contractor's option and own expense, he/she may access
the site on holidays and weekends as mutually agreed upon by Owner. All work must be coordinated with Owner.
F. Award of the project, either partial or in its entirety, is contingent upon approved funding source.
Hazardous Material
Where found to be present, remove and properly dispose of any asbestos containing material (ACM) or lead material per
State of Connecticut regulations.
Link: https://portal.ct.gov/DPH/Asbestos-Program/Asbestos-Program/Asbestos-Licensure-of-Contractors-and-Consultants
CHECKLIST
The following must be submitted with proposal:
Cover page, completed and signed.
Price Proposal Form.
Addenda acknowledged on Bid Form and/or submitted if requested.
Bid Security: Bid Bond, Cashier's Check or Letter of Credit. (No Exceptions)
Made out to the Property Owner: Mr. Joseph M. Sansone, 105 Washington Parkway, Stratford, CT.
List of references where projects performed of comparable size and scope within the past three years.
List of all sub-contractors identifying each trade, hourly rates, and Tax ID number.
Any and all exceptions itemized and attached to Bid Form.
W9 Form.
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INSTRUCTION TO BIDDERS
DEFINITIONS
Whenever the words defined occur in this Contract and in the specifications hereto attached, they shall have the meanings
here given:
1. Owner: Mr. Joseph M. Sansone, 105 Washington Parkway, Stratford, CT.
2. Contractor: Whenever the word "Contractor" is used in these specifications, it shall be understood to mean the
person or persons, co-partnership or corporation, who has entered into this contract as the party of the second part,
or his/her or their legal representative.
3. Sub-Contractor: Any individual, firm, partnership, or corporation to whom the Contractor sublets or assigns any
part or parts of the project covered by the contract with the approval of the Owner.
4. Overseer: The Town of Stratford.
PRICES
Prices quoted must be firm for acceptance by the Owner for a period of ninety (90) days, upon public opening of all bids.
Price shall include all applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original
bid. The price(s) and amount of the bid will have been arrived at independently and without consultation, communication or
agreement with any other contractor or bidder.
GUARANTEE
Equipment, materials and, or work executed shall be guaranteed for a minimum period of one (1) year against defective
material and workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the
replacement of defective equipment, and, or unsatisfactory work, shall be borne by the Contractor.
The Contractor shall upon written notice remedy any and all defects in materials or workmanship resulting from work done
under this contract and repair any damage to any structures or property caused by the Contractor incidental to this work, all
such repairs to be done in accordance with instructions furnished by the Manager of Facilities and paid for by the Contractor.
OBLIGATION OF CONTRACTOR
The Contractor shall do all the work and furnish all the materials, tools, and appliances necessary or proper for performing
and completing work required by this contract in a manner specified. All the work, labor, and materials to be done and
furnished under this contract shall be done and furnished strictly pursuant to and in conformity with the specifications hereto
attached and other directions of the Owner, as given from time to time during the progress of the work under the terms of the
contract. The Contractor shall complete all work to be done under this contract to the satisfaction of the Owner and in
accordance with the specifications and drawings (where provided) herein mentioned at the prices herein agreed upon.
METHOD OF DOING WORK
The work must be started and done by the Contractor in such a manner as not to encounter delays to the traveling public
owing to delays in doing the work. It must be pushed to completion with all possible speed and no inconvenience to traffic
will be permitted where such inconvenience may be avoided. The Contractor shall conduct the work in such a manner so as
not to interfere with or willfully annoy Owner or Town employees and officials, including employees of public utilities,
residents adjacent to the work, and the general public.
The Contractor shall employ only competent employees to do work and whenever the Owner shall notify the Contractor, in
writing, that any employee on the work is, in the Owners opinion, incompetent, unfaithful, disorderly and otherwise
unsatisfactory, such employee shall be discharged from the work and shall not again be employed on it, except with the
consent of the Owner. At the site of the work, the Contractor shall employ at all times while work is in progress, a construction
superintendent or foreman who shall have full authority to act for the Contractor and who shall be acceptable by the Owner.
In connection with the execution of the bid, subsequent purchase orders and/or contracts, the Contractor shall not discriminate
against any employee or applicant for employment because of age, race, religion, color, sex, or natural origin.
The Owner reserves the right to require the successful bidder(s) to enter into such security arrangements and/or written
contracts as deemed necessary to protect its property and goods and interests.
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The form of Agreement that the successful bidder will be required to execute will be decided by the Owner. The bidder, to
whom the Contract is awarded, must sign and deliver required copies to the Owner within seven (7) business days after notice
of award and receipt of Agreement forms from the Owner.
At or prior to delivery of the signed Agreement, the bidder to whom the contract is awarded shall deliver to the Owner those
Certificates of Insurance required by the Contract Documents and such Labor and Materials Payment Bonds and Performance
Bonds as required by the Owner.
EXECUTION OF AGREEMENT
Bonds and Certificates of Insurance shall be approved by the Owner before the successful bidder may proceed with the work.
Failure or refusal to provide Bonds or Certificates of Insurance in a form satisfactory to the Owner shall subject the successful
bidder to loss of time from the allowable construction period equal to the time of delay in furnishing the required material.
LIABILITY OF CONTRACTOR
The Contractor shall at all times safely guard the Owner's property from injury or loss in connection with this contract. The
Contractor shall at all times safely guard and protect the work and that of adjacent property (as provided by law and the
contract documents) from damage. The Contractor shall take all responsibility for the work and take precautions for
preventing injuries to persons and property in or about the work. The Contractor shall assume the defense of and indemnify
and save harmless the Owner and its officers, agents, and employees from all claims relating to labor and materials furnished
for the work, to inventions, patents and patent rights used in doing the work, or in consequence of any improper materials,
implements or labor used therein and to any act, omission or neglect of the Contractor and his/her employees therein.
The Contractor shall conduct the work in such a manner as to interfere as little as possible with travel on the highways and
observe all ordinances and statutes relating to obstructing the highway. The Contractor shall provide railing or suitable
barricades as good safe practice requires as outlined in the latest revised edition of the Manual of Accident Prevention in
Construction published by the Associated General Contractors of America and as required by the Owner to prevent accidents
or injury to persons, vehicles or animals.
Signs warning the public of construction in the near vicinity shall be maintained at a reasonable distance from either end of
the location of active construction or hazardous condition arising therefrom. All barricades, machinery and other hazards or
obstructions to the public use of the highway shall be brightly and properly lighted at night.
EXTRA WORK
The Owner shall notify the Contractor, in writing, of the necessity of such extra work, stipulating its character and extent.
Upon receipt of such notification, the Contractor shall advise the Owner, in writing, of the compensation, whether unit price
or lump sum as requested, for which he/she proposes to perform the extra work required. The Owner may accept the
compensation proposed by the Contractor, or if the Owner considers the prices submitted to be excessive, the Owner may
order the work done on a "Cost Plus" basis. In either case, the character and extent of the extra work together with the
accepted basis of compensation shall be communicated to the Contractor by means of a change order which, when signed by
the Contractor and the Owner, shall become part of the contract.
Unforeseen work made necessary by changes in plan or work necessary to complete the improvements for which no price is
provided in the contract, shall be done in accordance with the requirements of the specifications and as directed by the Owner.
1. Approval Required: Except as specified herein, when any public work or improvement has been executed by
contract, no changes in the terms, conditions or scope of said contract nor deviations from the specifications made
as part of that contract which would result in any way in an increase in the cost of that contract to the Owner shall
be allowed without written approval.
2. Review: Any request for change orders shall first be considered by Owner for approval.
RIGHT OF OWNER TO TERMINATE CONTRACT
If the work to be done under this Contract shall be abandoned, or if at any time the Owner is of the opinion that the Contractor
is willfully violating any of the conditions of this contract or is not executing said contract in good faith or that the work is
unnecessarily delayed and will not be finished within the prescribed time, the Owner may notify the Contractor and Surety,
in writing to that effect. If the Contractor does not, within five (5) business days thereafter, take such measures as will, in the
judgment of the Owner, ensure the satisfactory completion of the work aforesaid, the Owner shall have the power to notify
the Contractor to discontinue all work or any portion thereof, under this contract. A copy of this contract shall go to the surety.
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Thereupon the Contractor shall cease to continue said work, on such part thereof as the Owner shall designate. The Owner
shall thereupon have the power to place such and so many persons as deemed proper, by contract or otherwise, to work at
and complete the work herein described and to use such materials, tools, and appliances found upon the work or to procure
other materials, tools, and appliances for the completion of the same and charge the expenses of said labor, materials, tools,
and appliances to the Contractor; and the expense so charged shall be deducted and paid by the Owner out of such money as
may be then due, or may at any time thereafter grow due to the Contractor under and by virtue of this agreement, or any part
thereof; and in case the expense so charged is less than the sum which would have been payable under this contract if the
same had been completed by the Contractor, the Contractor shall be entitled to receive the difference; and in case greater,
the Contractor shall pay amount of such excess so due.
ASSIGNMENTS
The Contractor shall not sublet, sell, transfer, assign or otherwise dispose of the contract or any portion thereof or of the work
provided for therein, or of his/her right, title, interest therein, to any person, firm, partnership or corporation without the
written consent of the Owner. If any part of the work is sublet, sold, transferred, assigned or otherwise disposed of, the
Contractor will not be relieved of any responsibility in connection therewith. The Contractor may not subcontract a total of
work in excess of 50% of the original total contract value.
DRAWING CONFLICT
In the event of conflict between the drawings and specifications, the more stringent shall apply and be included in the contract.
TERMS AND CONDITIONS OF BID
In order to receive consideration, make bids in strict accordance with the following:
1. Make bids upon the forms provided, properly signed and with all items filled out. Do not change the wording of the
bid form, and do not add words to the bid form. Unauthorized conditions, limitations, or provisions attached to the
bid may be cause for rejection of the bid. If alterations by erasure or interlineations are made for any reason, explain
over such erasure or interlineations with a signed statement from the bidder.
2. Bid proposals are to be submitted in a sealed envelope and clearly marked with the bid number on the outside of the
envelope. All prices and notations must be printed in ink or typewritten. No erasures permitted. Bid proposals are
to be in the office of the Purchasing Agent, Stratford Town Hall, 2725 Main Street, Room 104, Stratford,
Connecticut, prior to date and time specified, at which time they will be publicly opened. It is the sole responsibility
of the bidder to see that the bid is received on time.
3. No telegraphic bid or telegraphic modification of a bid will be considered. No bids received after the time fixed for
receiving them will be considered. Late bids will be returned to the bidder unopened.
EXAMINATION OF DOCUMENTS AND SITE OF WORK
Before submitting a bid, each bidder shall examine the drawings carefully, shall read the specifications and all other proposed
contract documents, and shall visit the site of the Work. Each bidder shall be fully informed prior to bidding as to existing
conditions and limitations under which the Work is to be performed, and shall include in the bid a sum to cover the cost of
items necessary to perform the Work set forth in the proposed contract documents. No allowance will be made to a bidder
because of lack of such examination or knowledge. The submission of a bid will be considered conclusive evidence that the
bidder has made such examination.
Bidders must examine for themselves the plans, profiles, detail drawings, specifications, etc., and the location of the proposed
work, and must exercise their judgment as to the nature and difficulty of the whole proposed undertaking. The Contractor
must assume all risk or variance in any computation or statement by the contract, by whomsoever made and must agree to
furnish all tools, machinery, material and labor to clean up, all debris and to complete fully the said work in accordance with
the plans and contained either in the specifications or in any of the drawings but omitted from the other will be considered
an essential part of the work. The Contractor whose bid is accepted will be responsible for every loss or error arising from
ignorance concerning the requirements of the work of the difficulties to be encountered.
Bidders, if requested, must be able to present satisfactory evidence that they have been regularly engaged in the business of
constructing such work as they propose to execute and that they are fully prepared with the necessary capital, materials, and
machinery to conduct the work to be contracted for the satisfaction of the Owner and to begin work promptly when ordered.
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The Owner, or its designated representative, reserves the right to reject any proposal in whole or in part offering equipment
and/or materials and/or construction proposals, which in his/her opinion does not meet the quality standards desired. Such
decision will be considered final and not subject to further recourse.
INTERPRETATION OF CONTRACT DOCUMENTS PRIOR TO BIDDING
Any person contemplating submitting a bid for the construction of the work is in doubt as to the true meaning of any part of
the proposed contract documents, or finds discrepancies in or omissions from any part of the proposed contract documents,
he/she may submit to the person responsible a written request for interpretation thereof no later than the time and date as
indicated. The person submitting the request shall be responsible for its prompt delivery.
Interpretation of correction of proposed Contract Documents will be made only by Addendum posted to the Town of Stratford,
Purchasing Department website at https://www.stratfordct.gov/page/purchasing-department
The Owner will not be responsible for any other explanations or interpretations of the proposed Contract Documents.
PRE-CONSTRUCTION MEETING
Prior to the commencement of any work, the contractor shall attend the pre-construction meeting at a date and time set that
is convenient to all parties.
PROTESTS
No protest regarding the validity or appropriateness of the specifications or of the invitation for bids will be considered,
unless the protest is filed in writing with the Purchasing Agent, prior to the closing date for the bids.
EXCEPTION TO SPECIFICATIONS
All bid proposals rendered shall be considered meeting the attached specifications unless exceptions are noted on a separate
page dated and signed by the bidder.
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REFERENCES
Provide details of most recently performed and completed projects of equal scope:
REFERENCE #1:
Project Location Contract Price Completion Date
Owner / Architect / Engineer Contact Person Phone E-mail
Description of the Work
REFERENCE #2:
Project Location Contract Price Completion Date
Owner / Architect / Engineer Contact Person Phone E-mail
Description of the Work
REFERENCE #3:
Project Location Contract Price Completion Date
Owner / Architect / Engineer Contact Person Phone E-mail
Description of the Work
This page must be fully completed and submitted with your proposal, including accurate contact names and contact details.
Prospective bidders may opt to submit own formatted reference sheets with complete project details and contact information.
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SUBCONTRACTORS
Provide subcontractor details if any are to be employed as part of this contract, including labor rates:
SUBCONTRACTOR #1:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade E-mail
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
SUBCONTRACTOR #2:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade E-mail
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
SUBCONTRACTOR #3:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade E-mail
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
SUBCONTRACTOR #4:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade E-mail
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
NOTE: All sub-contractors are subject to approval by the Owner, and are required to provide Fed ID #.
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Supplemental Specifications and Conditions 1
S1. General: This project is for elevating a two-story residential home above the flood elevation located at 105
Washington Parkway. The project is funded with a grant from the US Dept of Homeland Security. The FEMA
grant requirements are a part of this bid as are FEMA construction guidelines for construction to V zone
standards. (Including publications such as Homeowner's Guide to Retrofitting (FEMA P-312), Engineering
Principles and Practices of Retrofitting Floodprone Residential Structures (FEMA P-259), Elevating Your
House guidance.) The successful bidder shall be responsible for strict compliance with all regulations and
program requirements applying to this grant. This bid is being issued by the Town of Stratford on behalf of the
homeowner ("Owner"). Plans and specifications provided by the Owner are included in the bid documents. The
successful bidder will enter into contract directly with the homeowner (see below*). The Town of Stratford is
not a party to the contract and nothing in this bid document shall be construed to create a contractual obligation
of the Town.
*Relationship of Parties and Property Owner Coordination:
The project site is privately owned, and the selected contractor will be required to work directly with the
homeowner/property owner throughout the duration of the project. The Town of Stratford's role is limited to
grant administration, procurement coordination, compliance oversight, and related administrative functions
required under the grant. The Town's involvement in this procurement shall not be interpreted as the Town
assuming ownership, control, or responsibility for the private property or for the Contractor's performance of the
work, except as expressly required for grant administration and compliance purposes.
The Contractor shall coordinate directly with the homeowner regarding property access, construction scheduling,
staging, temporary impacts, site conditions, and any other matters requiring homeowner involvement. The
Contractor shall be responsible for communicating directly with the homeowner to confirm work schedules,
temporary disruptions, homeowner responsibilities, and any site-specific coordination necessary to complete the
work. Progress payments will be issued by the homeowner, who will then be reimbursed by the grant
periodically with the assistance of the Town.
The Contractor acknowledges that the homeowner is an independent property owner and not an agent, employee,
or representative of the Town. The Contractor shall be responsible for maintaining appropriate communication
with both the homeowner and the Town, as applicable, to ensure the project is completed in accordance with the
approved scope of work, bid documents, permits, funding requirements, and applicable laws and regulations.
S2. Scope of Work: Bid #2027-01 is for furnishing all equipment, materials and labor to perform the work to elevate
the residential structure.
The project will include but not limited to:
a.) Disconnect all utilities and system components. Install access ramp and anti-tracking pad for site
access/egress. Clear area for access including removing and disposing house skirt, landings, stairs,
debris in crawl space, retaining wall, and shrubbery around the house to prepare for work. There
are two existing trees on the property; these trees and root zones shall be protected during
construction activities.
b.) Raise and stabilize the structure to allow for the work to commence. Include partial floor framing
and subfloor for 144 square feet floor area where existing room is slab on grade, which will be
framed with 2x10 joists spaced at 16" on center. All finish work to be performed in accordance
with the building code and FEMA construction guidelines.
c.) Demolish existing foundation.
d.) Install new reinforced concrete piers, bearing plates, and steel beam supports, along with
miscellaneous bolts, ties, connectors, field galvanization, etc. for house and deck/stair.
e.) Lower house back onto new pier foundation.