Bid on Annual Audit

REQUEST FOR PROPOSAL
ANNUAL AUDIT
CITY OF SEDALIA, MISSOURI
DEADLINE:
2:00 p.m., Tuesday, September 22, 2026
OFFICE OF THE CITY CLERK
MUNICIPAL BUILDING
200 S. Osage
Sedalia, MO 65301

CITY OF SEDALIA
Audit Bid Specifications
The City of Sedalia is soliciting proposals for the annual independent certified audit for the three
fiscal years ending March 31, 2027, 2028 and 2029 plus an option to extend the audit for two
additional years. Sealed bids should be submitted to the City Clerk no later than 2:00 P.M. on
September 22, 2026. Mark on the outside of the envelope "Bid on Annual Audit". Bids will be
publicly opened at 2:00 P.M. on Tuesday, September 22, 2026, in the Council Chambers at the
Municipal Building.
For additional information, contact Jessica Pyle, Finance Director at the Municipal Building,
660-827-3000 ext. 1131. The City reserves the right to request additional information and to
reject any or all bids and to accept the bid considered by the City to the best suited to fulfill the
needs of the City of Sedalia.
I. Background Information:
A. The City of Sedalia is a Third-Class city with a population of approximately
21,500 and operates under a Mayor, eight Council Members, and Administrator
form of government.
B. The Finance Department consists of a Finance Director, Accounting Manager,
Utility Billing Supervisor, three Accounting Specialists which process payroll and
accounts payable, three Utility Support Specialists who are responsible for utility
billing, start/stop service, and other service need, and one License Technician who
processes business and pet licenses as well as accounts receivable.
C. There are approximately 260 full time employees and 180 part time/seasonal
employees in the peak of the seasonal period.
D. The City's fiscal year ends March 31.
E. The City's present annual (12 month) revenue budgets are $17,996,044 for the
General Fund and $77,240,107 for all funds, including the General Fund.
F. The funds and account groups presently in use are:
a) Government Fund Types - General Fund
b) Special Revenue Funds
i. Central Business and Cultural District
ii. Park
iii. Library
iv. Midtown Special Allocation
v. Fire Academy
vi. Animal Control
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vii. Self Funded Health Insurance
viii. Opioid Settlement Funds
c) Capital Projects Fund
d) Transportation Fund
e) Fiduciary Fund Types
i. Policemen's Pension Trust
ii. Firemen's pension Trust
iii. Deferred Compensation Agency
f) Enterprise Fund
i. Water Pollution Control
ii. Water
iii. Sanitation
iv. Airport
v. Bothwell Regional Health Center
G. The General Fund consists of the following departments:
a) Administration
b) Finance
c) Records
d) Personnel
e) Information Solutions
f) Public Works Administration
g) Fire
h) Police
i) Community Development
j) Code Enforcement
k) Building Maintenance
l) Cemetery
m) Vehicle Maintenance
n) Animal Control & Shelter
o) Municipal Court
p) Capital Purchases
H. The Transportation Fund consists of the following departments:
a) Street
b) Alley & Right of Way Maintenance
I. Bothwell Regional Health Center operates as a separate entity but is a City owned
hospital. Therefore, Bothwell's data is combined with the City's financial
statements. Bothwell Regional Health Center has a separate audit and the reports
will be furnished to the successful bidder.
J. The City utilizes the modified accrual basis of accounting for all funds except for
the proprietary fund, which utilize the full accrual basis.
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K. The City's accounting records are essentially all computerized. The
City staff shall be responsible for computing fixed asset depreciation for the year.
L. The City does prepare interim financial statements (Revenue, Expenditure and
Balance Sheet) for all funds each month.
M. The Fire and Police Pension Funds do not require a full audit as they have both
transferred to LAGERS.
N. The firm of Williams Keepers, Columbia, MO performed the audit last year.
II. Scope of Audit
General - The audit shall include an examination of the financial and other records of the
various activities, departments and funds of the City in accordance with the applicable
generally accepted auditing standards, including the examination and testing for
fraudulent or improper financial activity. The examination shall also be made in
compliance with the laws of the State of Missouri, Government Auditing Standards
issued by the Comptroller General of the United States, the requirements of any Federal
Agency with which the City may have a Grant Program, the requirements of OMB A-
133, and any other applicable requirements, including those promulgated by GAAP,
NCGA, AICPA and GASB.
III. Reports required at the completion of the audit
A. A report and opinion on the examination of the financial statements for the City of
Sedalia, including all accounts and funds. The City can prepare the MD&A, if
necessary. The financial statements and GASB required statements, as well as the
notes to the financial statements will be completely prepared and printed by the
Auditor, but shall be reviewed and approved by the City.
B. A report on internal control over Financial Reporting and on compliance and
other matters based on an audit of financial statements performed in accordance
with Government Auditing Standards; the Single Audit Act of 1984; and the
provisions of OMB Circular A-133 Audits of State and Local Governments.
C. A report of comments and recommendations for improvements of operating
procedures and policies to management.
D. Any other reports or schedules that may be required for the OMB A-133 or other
applicable requirements.
E. Fifteen bound copies, along with an electronic copy, shall be furnished to the
City.
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IV. Time Constraints
A. The City of Sedalia will complete the entry of all transactions for the current
fiscal year; including final year-end adjustments, a chronological, by account
listing of all transactions for the year and a year-end Trial Balance, no later than
the 31st of May. Changes to this schedule for special circumstances may be made
based upon mutual agreement between the Auditor and the City.
B. The Auditor shall deliver a draft copy of the audit report to the Finance Director
for review by no later than September 5th.
C. During the audit, the Auditor may be required to meet with various elected or
appointed officials to discuss the audit or related matters. The Auditor shall
review any deficiencies noted in the pre-year-end work with the City
Administrator and the Finance Director on or before the conclusion of the pre-
year-end work. A post-audit conference with selected officials to review the
financial statements, compliance reports and a draft of the report of comments and
recommendations may be held.
D. The Audit report and a general explanation to the Mayor and the City Council will
be presented to the City Council on a date mutually agreed upon by the Auditors
and the City, typically in September/early October.
E. The City desires to maintain a working relationship, with the firm selected, during
the entire term of their services. This would entail consultation on changes needed
to be in compliance with the new GASB pronouncements, as well as occasional
telephone consultation, for which the City would not anticipate any charge in
addition to the established annual fee.
V. Use of City Facilities and Personnel
A. The City will provide an adequate work area for the auditing staff.
B. City staff will be available to answer questions and for consultation as needed.
Minor clerical assistance only will be provided e.g. typing of confirmations,
pulling and filing of documents, but will not include preparation of audit work
papers or supporting documents, making copies, supplying return envelopes or
postage for confirmation letters, preparing adding machine tape lists, etc.
C. The City will provide access to appropriate files for Auditors use and duplication
or upload. The City will also provide access to a copy machine and can arrange
for documents to be scanned and sent to the Auditors email, should they choose to
utilize this feature.
D. The Auditor will provide any required computers, calculators, and typical office
supplies for their use on site.
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VI. Form of Proposal
A. State whether your firm is local, regional or national.
B. Give the location of the office from which the work is to be done and the number
of partners, managers, supervisors, seniors and other professional staff employed
at the office.
C. Describe the range of activities performed by the local office in the governmental
area such as audit, accounting or management services.
D. Describe your firm's approach to conducting the examination. It should indicate
the approximate date the audit will begin (including preliminary field work) and
end within the time constraints set forth in these specifications. Also included
should be the estimated hours required to complete the engagement by level or
staff (i.e. partner, manager, etc.).
E. Describe whether the firm uses a paperless/electronic file sharing service for
secure collaboration of document/information requests and if so, which service is
used (i.e. Dropbox, SharePoint, etc.). If your firm does not use this service
presently, please state whether you would be open to exploring this option as a
means to streamline the production of documents.
F. Staffing of the audit. Brief biographies, including experience of the individuals
who will be assigned to the engagement, and the relevant experience of each in
auditing municipalities must be furnished.
G. Listing of governmental auditing experience. For the last three years, list the
names and telephone numbers of officials in other municipalities audited by your
firm for reference, and the date's audits were performed.
H. Describe in detail additional professional services your firm has to offer the City
that will enhance your audit services and indicate the applicable hourly rates for
each service.
I. The City proposes to establish a working agreement with the successful firm for a
period of three (3) years with two annual renewals. For this reason, you are asked
to state a schedule of fees with a maximum fee specified for the annual audit
years of 2027, 2028 and 2029. Fees are to be billed and payable upon completion
of the audit and presentation of reports. The billable rates of partners, managers,
seniors and various audit staff members assigned to this audit should be indicated.
J. The City usually, but not always, is required to have a single audit in accordance
with OMB Circular A-133. Please bid this as a separate amount, so that we have
an amount with, and an amount without the single audit.
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K. The City may use the firm to report on GASB 68 and 101. Please bid these as
separate amounts from the audit and one another.
L. Please include a fee schedule if there are fees that may occur outside of the audit
bid.
VII. Evaluation and Award
A. An evaluation of the proposals will be made and two or three firms may be
invited to make an oral presentation. References for the successful bidder will be
contacted. Those firms invited to make oral presentations will be ranked
according to experience, qualifications and bid price submitted. The final decision
will be made by the City Council based upon a recommendation by the City
Administrator and Finance Director.
B. The City reserves the right to reject any and all proposals and waive irregularities
therein and make the selection that it deems the best proposal.
C. If you desire any additional information or clarification or would like to visit the
City of Sedalia to review our financial records before preparing your proposal,
contact Jessica Pyle, Finance Director at 660-827-3000 ext. 1131.
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NOTICE TO BIDDERS
The Sedalia City Council invites your proposal on the general audit of the City of Sedalia for a
three-year period beginning the fiscal year 2027 ending 3/31/27. There will also be an option
for the two subsequent fiscal years.
Specifications are available online at www.sedalia.com or by contacting the Finance
Director, Jessica Pyle, at (660) 827-3000 ext. 1131. All proposals are due in the Clerk's Office,
no later than 2:00 p.m. CDT, Tuesday, September 22, 2026 and should be sealed and clearly
marked BID ON ANNUAL AUDIT. No late proposals will be accepted.
The Council reserves the right to accept or reject any or all proposals, reserves the right to
waive formalities and to take such action as it deems necessary in the best interest of the City of
Sedalia. All proposals received become a part of the City of Sedalia files without obligation on
the part of the City of Sedalia.
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