RFP 2027-602 DESIGN SERVICES RAVENWOOD ELEMENTARY SCHOOL WATER AND SEWER

ANCHORAGE SCHOOL DISTRICT Purchasing Department
4919 Van Buren Street
Anchorage, AK 99517-3137
REQUEST FOR PROPOSAL
THIS IS NOT AN ORDER
Show the following on the outside of the
sealed proposal envelope: ISSUED DATE: DUE: Prior to 10:00 a.m., Local Time
RFP 2027-602 DESIGN SERVICES August 19, 2026 DATE: September 10, 2026
RAVENWOOD ELEMENTARY
SCHOOL WATER AND SEWER
The Anchorage School District (referred to as the "District" or the "ASD") invites sealed proposals from
qualified persons/firms for DESIGN SERVICES TO DESIGN A NEW DOMESTIC WATER AND SEWER
SYSTEM AT RAVENWOOD ELEMENTARY SCHOOL to the District in accordance with the following
documents that are a part of this RFP 2027-602:
Cover Page This Notice/Cover Page Page(s) 1 - 2
Section I Instructions to Offerors Page(s) 2 - 13
Section II Evaluation of Proposals Page(s) 14 - 15
Section III Proposal Format Page(s) 16 - 17
Section IV Specifications and Scope of Services Page(s) 18 - 22
Attachment A Proposal Transmittal Form 1 Page(s)
Attachment B Pre-Audit Statement 1 Page(s)
Attachment C Sample Formal Professional Services Agreement 58 Page(s)
(FPSA) revised 4-29-24
Attachment D Miscellaneous 2019 Research Documents 29 Page(s)
AVAILABILITY OF RFP: This Request for Proposals (.pdf) is available electronically at the District's
Purchasing website: https://www.asdk12.org/departments/support-services/purchasing-and-warehouse-
dept/purchasing-and-warehouse/vendor-info
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2027/602.xlsx
SUBMISSION OF PROPOSALS: Proposals must be submitted to the Anchorage School District
Purchasing Department, 4919 Van Buren Street, Anchorage, Alaska 99517-3137 prior to the time specified
above. Proposals received after that time will not be considered and will be returned. FAXED or
ELECTRONIC proposals are not acceptable. Proposals must be submitted in a SEALED package with the
outside of the package clearly marked with Offeror's name, address, and phone number, and as follows:
REQUEST FOR PROPOSALS RFP 2027-602
DESIGN SERVICES RAVENWOOD ELEMENTARY SCHOOL WATER AND SEWER
DUE: Prior to 10:00 a.m., Local Time
DATE: September 10, 2026
ON-SITE VISIT: An on-site visit will be held at 3:00 p.m., Local Time, September 1, 2026 at Ravenwood
Elementary School, 9500 Wren Ln., Eagle River, AK 99577. Prospective proposers are encouraged to
meet the ASD Project Manager at the School's main office entrance and walk through the proposed area
of design for this RFP.
PRE-PROPOSAL CONFERENCE: A pre-proposal conference will be held at 10:00 a.m., Local Time,
September 2, 2026, in the conference room of the Anchorage School District Purchasing Department,
4919 Van Buren Street, Anchorage, Alaska to discuss any matter concerned with this RFP. Prospective

Cover Page
Offerors who wish to participate by teleconference may participate by calling (907) 742-6750. The line will
be available approximately 5 minutes prior the conference start time.
The Anchorage School District is committed to providing reasonable accommodations, according to
applicable state and federal laws, to all individuals with a qualifying disability. If you require a reasonable
accommodation in order to participate in this or any other district process, please contact the Anchorage
School District's Compliance/Equal Employment Opportunity Office (907) 742-4132.
Estimated amount of proposed contract: $50,000 to $100,000 for initial contract with potential to $200,000.
END OF COVER PAGE
Design Services Ravenwood ES Water and Sewer
RFP Number 2027-602 Cover Page - Page 2 of 22
Revised 4-18-18

Instructions to Offerors
Section I
A. GENERAL REQUIREMENTS
This solicitation is a REQUEST FOR PROPOSALS ("RFP") governed by applicable Anchorage
School Board Policies, including Section 3311 of such Policies. Anchorage School Board Policies
are available at
https://www.boardpolicyonline.com/?b=anchorage
Offerors should read this RFP carefully and review all instructions contained herein. Incomplete or
incorrect proposals may be rejected as not conforming to the essential requirements of the RFP.
Proposals submitted on other than the prescribed forms contained in this RFP will be rejected.
Offerors may copy the forms contained in the RFP for use in their proposals, but substitute forms
or formats are unacceptable. Electronic copies of the forms which offerors must submit as part of
any proposal, if any-if not provided with this RFP-may be obtained by contacting the Anchorage
School District Purchasing Department. Forms shall not be altered except to supply requested
offeror information.
B. INTENT OF SPECIFICATIONS
The Anchorage School District desires to enter into a contract with an offeror whose primary
business is to provide professional design services and to complete the contract in accordance with
all of its terms and conditions and in compliance with all applicable laws. The scope of work is
considered performance oriented and it is the intent of the District to rely on the experience and
expertise of the offeror to fully appraise itself of the work required to fulfill the terms of the contract
resulting from the RFP.
C. EXAMINATION OF CONTRACT DOCUMENTS
Offerors should read this Request for Proposals carefully and review all instructions contained
herein. The submission of a proposal shall constitute acknowledgement that the offeror has
thoroughly examined and is familiar with the solicitation documents.
D. CONDITIONS OF THE WORK
Each offeror must acquaint itself thoroughly as to the character and nature of the services to be
provided to fulfill the requirements of the resulting contract. Each offeror must complete a careful
examination of the existing systems, infrastructure, geographical features, and prevailing weather
conditions, as applicable, and must inform itself fully as to the difficulties to be encountered in the
performance of the work, the availability of a qualified work force and other conditions related to
providing the required services. No claim of ignorance of conditions that exist or hereafter may
exist, or difficulties that may be encountered in the execution of the work, as a result of failures to
make necessary investigations and examinations, will be accepted as an excuse for any failure or
omission on the part of a successful offeror(s) to fulfill all of the requirements of the contract
documents and to complete the work for the consideration set forth therein, or as the basis for any
claim whatsoever.
E. QUESTIONS; METHOD FOR CLARIFICATION
Any offeror in doubt as to the true meaning of any part of this RFP may submit to the District a
written request for an interpretation thereof. Questions must be received by the District's
Purchasing Department at least seven (7) days prior to the date set for the submission of proposals.
If such date falls on a weekend or holiday, the deadline shall be the last business day before the
weekend or holiday. Questions can be delivered as follows:
Fax: Anchorage School District Purchasing Department @ 907-243-6293
Attn: Shannon Powers, Sr. Purchasing Agent
Design Services Ravenwood ES Water and Sewer
RFP Number 2027-602 Section I - Page 3 of 22
Revised 4-18-18

Instructions to Offerors
Section I
Reference: RFP 2027-602 DESIGN SERVICES RAVENWOOD ELEMENTARY
SCHOOL WATER AND SEWER
E-mail: purchasing@asdk12.org PREFERRED METHOD
Attn: Shannon Powers, Sr. Purchasing Agent
Reference: RFP 2027-602 DESIGN SERVICES RAVENWOOD ELEMENTARY
SCHOOL WATER AND SEWER
Mail: Anchorage School District Purchasing Department
Attn: Shannon Powers, Sr. Purchasing Agent
4919 Van Buren Street
Anchorage Alaska 99517-3137
Reference: RFP 2027-602 DESIGN SERVICES RAVENWOOD ELEMENTARY
SCHOOL WATER AND SEWER
Two types of questions generally arise. One may be answered by directing the offeror to a specific
section of the RFP. These questions may be answered by direct communication to the offeror
submitting the question. Questions which in the opinion of the Purchasing Senior Director require
a more detailed or complex reply, or require an answer that may affect responses to this RFP or
may be prejudicial to other prospective offerors, will be answered by issuing an addendum to all
RFP holders prior to the submittal opening.
F. ERRORS AND AMBIGUITIES
1. Offeror comments concerning discrepancies, defects, ambiguities or other errors in the RFP
must be made in writing and received by the District's Purchasing Department at least seven
(7) days prior to the date set for the submission of proposals. If such date falls on a weekend
or holiday, the deadline shall be the last business day before the weekend or holiday.
Comments can be delivered as set forth in Section E, above. Any clarifications, changes or
corrections to the RFP will be made only by written notice or addendum issued by the District.
2. If an offeror fails to notify the District of a discrepancy, defect, ambiguity or other error in the
RFP, the offeror's proposal shall be submitted at the offeror's own risk and if a contract is
awarded as a result of such proposal, the offeror shall not be entitled to additional
compensation or other consideration by reason of the discrepancy, defect, ambiguity or other
error, or its later correction or clarification. Protests based on any error or omission, or on the
content of the solicitation, will be disallowed if the fault has not been brought to the attention of
the District, in writing, at least five (5) days prior to the date set for submission of proposals. If
such date falls on a weekend or holiday, the deadline shall be the last business day before the
weekend or holiday.
G. ADDENDA
Addenda may be issued when changes, clarifications, or amendments to this RFP are deemed
necessary by the District for any reason. If an addendum is issued, the District will make
reasonable efforts to ensure that each prospective offeror receives the addendum in a timely
fashion. However, the risk of non-receipt of any addendum lies solely with prospective offerors.
Offerors should contact the District at the addresses set forth in Section E, above, to ascertain if
any addenda have been issued. Offerors must acknowledge receipt of each addendum issued in
the space provided on the appropriate addendum form and submit such signed addendum with the
proposal. No oral change or interpretation of this RFP shall be relied upon by prospective offerors
or shall be binding on the District whether issued at a pre-proposal conference or otherwise.
H. SUBMISSION OF PROPOSALS
Design Services Ravenwood ES Water and Sewer
RFP Number 2027-602 Section I - Page 4 of 22
Revised 4-18-18

Instructions to Offerors
Section I
1. All proposals, addenda, and forms must be manually signed. One (1) original and five
(5) copies of the proposal, for a total of six (6).
2. Proposals delivered by telefax, facsimile or by electronic means are not acceptable and will not
be considered.
3. Signed and sealed Proposals must be at the District Purchasing Department on or before the
time and date stated on the face page of this RFP. Offerors are solely responsible for ensuring
that the offeror's proposal package is received by the District's Purchasing Department by the
deadline.
4. Late proposals will not be considered and will be returned to the offeror unopened.
5. Photographs may be included with a proposal as appropriate or as desired by the offeror.
Photographs will not be returned to an offeror.
6. Offerors may submit only one proposal for evaluation.
7. No responsibility will attach to any officer or agent of the District for the premature opening of,
or the failure to open, a proposal not properly addressed and identified.
I. ALASKA BUSINESS LICENSE
Offerors must hold a valid Alaska business license and any necessary applicable professional
licenses required by Alaska Statute as a condition of award. Offerors should contact the State of
Alaska, Department of Commerce, Community and Economic Development, Division of
Occupational Licensing, for information regarding business licensing. Contact information,
information regarding business licensing, and business licenses, are available at
https://www.commerce.alaska.gov/web/cbpl.
J. FIRM OFFER
Offers made in response to this RFP must be good and firm for a period of ninety (90) calendar
days from the date specified for submittal of proposals.
K. WITHDRAWAL OF PROPOSALS
Proposals may be withdrawn on written request delivered to the District Purchasing Director (fax is
acceptable) prior to the time specified for submittal. Proposals not withdrawn prior to the specified
time may not be withdrawn for a period of ninety (90) calendar days after the time for receipt of
proposals.
L. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
Each offeror understands and agrees that it submits its proposal at its own risk and expense and
releases the District from any claim for damages or other liability arising out of the Request for
Proposals and award process, including but not limited to: proposal preparation costs and costs
associated with any challenge (administrative, judicial or otherwise (including attorney fees)) to the
determination of the highest ranked proposal and/or award of contract and/or rejection of proposals,
except as follows: in the event that a contract is awarded to one offeror, and it is determined after
award of the contract that it should have been awarded to some other offeror, the only financial
liability of the District, if any, to the aggrieved offeror shall be actual costs reasonably incurred by
that offeror in the preparation and submittal of its proposal. No other obligation of any sort is created
nor may liability, financial or otherwise, be asserted against the District, its Board, Board members,
employees, agents or insurers to offer to award or award a contract. By submitting a proposal, each
offeror agrees to be bound in this respect.
Design Services Ravenwood ES Water and Sewer
RFP Number 2027-602 Section I - Page 5 of 22
Revised 4-18-18

Instructions to Offerors
Section I
M. REJECTION OF PROPOSALS
1. Offerors must comply with all of the terms of this RFP, and all applicable local, state, and federal
laws, codes and regulations. The District may reject any proposal that does not comply with all
of the material and substantial terms, conditions, and performance requirements of this RFP
and any proposal which contains information or material which cannot be verified or otherwise
confirmed for purposes of determining responsiveness to the solicitation.
2. The District reserves the right to waive informalities and minor irregularities, and/or reject any
and all proposals, and to not award the proposed contract, if in its best interest. "Informalities
and minor irregularities" means matters of form rather than substance which are evident from
the submittal, or are insignificant matters that have a negligible effect on price, quantity, quality,
delivery, or contractual conditions and that can be waived or corrected without prejudice to
other Offerors. These include items that:
* Do not affect responsiveness;
* Are merely a matter of form or format;
* Do not change the relative standing or otherwise prejudice other offers;
* Do not change the meaning or scope of the RFP;
* Are trivial, negligible, or immaterial in nature;
* Do not reflect a material change in the work, or;
* Do not constitute a substantial reservation against a requirement or provision of the
RFP.
N. SELECTION FOR AWARD
1. Selection for award will be accomplished in accordance with Anchorage School Board Policy
Section 3311 and the terms and conditions of this solicitation. A recommendation for award,
based upon the evaluation criteria specified in this RFP, will be made to the Anchorage School
Board for approval, unless approval is not required under Board Policy Section 3311.
2. The District may award a contract on the basis of initial proposals received, without discussions.
Therefore, each proposal should contain the offeror's best efforts from a technical standpoint.
3. For those awards requiring Board approval, the District's Purchasing Department will make
public in the Purchasing Department each Notice of Intent to Award ten (10) calendar days
prior to the scheduled date for award by the Board. Offerors may, upon request to the
Purchasing Department, review the proposal scoring summary prior to the scheduled Board
award date.
4. Any contract awarded as a result of this solicitation will incorporate the contents of this RFP
and the successful offeror's proposal, subject to the reservations set forth herein for provisions
of a proposal that do not comply with material and substantial terms, conditions, and
requirements of this RFP or that impermissibly restrict the rights of the District. The successful
offeror(s) will be required to execute a written contract in the form included as part of this RFP
and comply with its terms.
O. NEGOTIATIONS
After final evaluation, the District may negotiate with the offeror of the highest-ranking proposal.
Negotiations, if held, shall be within the scope of the RFP and limited to those items which would
not have an effect on the ranking of proposals. The District reserves the right to change terms and
conditions during contract negotiations. If the highest-ranked offeror fails to provide necessary
information for negotiations in a timely manner or fails to negotiate in good faith, or if the offeror
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Instructions to Offerors
Section I
and the District, after a good faith effort, cannot come to terms, the District may terminate
negotiations and commence negotiations with the offeror of the next highest-ranking proposal.
P. REQUIREMENTS FOR SUBMISSION OF COST/PRICING DATA
This project requires the submission of certified cost/pricing data. An audit, conducted by the
offeror, of the selected offeror's cost accounting systems and business records may be required to
ascertain if systems are adequate for School District review; and to investigate the accuracy of
proposed labor rates and unit prices.
1. The selected firm shall prepare and submit the PRE-AUDIT STATEMENT as contained in
Attachment B with their cost/price proposal. ASD reserves the right to review requested
supporting documentation and/or institute a site visit.
2. The firm selected for negotiations shall be required to submit a detailed breakout for each task
and all the direct costs included in the scope of work. The information shall include the estimated
hours to perform each task and include the labor category necessary to complete the task.
3. A detailed price sheet of unburdened labor costs by labor category shall be submitted. However,
if the offeror has been audited within the last 2 years by a government agency, or provided by
an auditing firm, that has approved a fully loaded labor rate for all categories of labor included
in the cost proposal, ASD will review such data for consideration.
4. If the offeror's Indirect Costs have not been previously audited by a government agency, ASD
may, in its sole discretion, require an on-site audit of the offeror's financial records for the
purposes of approving a project Indirect Cost Rate to apply to any resulting contract.
5. Provide a proposed fee or profit margin to apply to the project along with an explanation as to
the appropriateness of the fee/profit as it relates to the project risks and deliverables.
Q. RESPONSIBLE OFFERORS
1. A contract will be awarded only to prospective offerors who are determined to be responsible.
2. In order to determine responsibility of a prospective offeror, the District may require offerors to
supply additional information or documentation and may perform on-site pre-award surveys.
Failure of an offeror to promptly cooperate or supply information in connection with a District
inquiry with respect to responsibility may result in a determination of non-responsibility with
respect to the offeror.
3. To be determined responsible, a prospective offeror must:
a. Have adequate financial resources to perform the contract or the ability to obtain them;
b. Be able to comply with the contract performance schedule taking into consideration all
existing other business commitments;
c. Have a satisfactory performance record;
d. Have a satisfactory record of integrity and business ethics;
e. Have the necessary organization personnel, experience, accounting and operational
controls, and technical skills, or the ability to obtain them;
f. Have the necessary equipment and facilities or the ability to obtain them; and
Design Services Ravenwood ES Water and Sewer
RFP Number 2027-602 Section I - Page 7 of 22
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Instructions to Offerors
Section I
g. Be otherwise qualified and eligible to receive an award under applicable laws and
regulations.
R. AWARD OF CONTRACT
1. Award of Contract
a. Selection of the successful offeror will be by a notice in writing signed by a duly authorized
representative of the District and no other act of the District or its representative will
constitute an acceptance of a proposal.
2. Execution of Contract
a. The offeror whose proposal is accepted by the District shall execute the contract and
furnish the required insurance within five (5) days after presentation of the contract for
signature. Failure or neglect to provide the required insurance or to execute the contract
within the time specified, or within such additional time as the District, in its sole discretion,
may allow, shall constitute a breach of the agreement affecting the award. The damages
to the District for such breach shall include loss due to delay and interference with the
District's general operations improvements program, and increased administrative
expense, and other items whose accurate amount would be difficult or impossible to
compute.
b. Upon receipt of the above-referenced contract executed by the offeror, and all required
insurance certificates, the properly authorized District representatives will execute the
contract. The Contract shall not be effective until it is executed by a properly authorized
representative of the District.
S. AGGRIEVED OFFERORS
1. Protest
a. An interested party may protest a solicitation or a proposed award of a contract.
i. A protest as to the specifications and/or terms and conditions of a solicitation must be
received by the Purchasing Senior Director at least five (5) calendar days prior to the
due date of the bid or proposal; failure to protest as provided herein constitutes a
waiver of any objection to the solicitation.
ii. For construction projects and architectural/engineering design services, the protest of
a proposed award of a contract must be received by the Purchasing Senior Director
within ten (10) calendar days after issuance of the Notice of Intent to Award.
iii. For goods or services, the protest of a proposed award of a contract must be received
by the Purchasing Senior Director within seven (7) calendar days after issuance of the
Notice of Intent to Award, except that for purchases under $100,000, the protest must
be received within three (3) business days.
iv. The protest must include the name of the person submitting the protest, the name of
the bidder/proposer represented by that person, the specific action or bid/request for
proposal contract award, which is being protested, a detailed explanation of the
reasons for the protest, and the relief requested.
v. The aggrieved person must serve all other interested parties with its protest.
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Instructions to Offerors
Section I
b. The Purchasing Senior Director shall stay the intended award of a contract unless the
Purchasing Senior Director determines the award of the contract without further delay is
necessary to protect the District's best interest.
c. The Purchasing Senior Director may, in his/her sole discretion, hold a hearing.
d. The rights and remedies granted by this section are not available for informal small
purchases with an actual or potential value of less than twenty-five thousand dollars
($25,000).
e. Failure to protest as provided herein constitutes a waiver of any objection to the solicitation
and contract award.
2. Appeal
a. A decision by the Purchasing Senior Director may be appealed to the Anchorage School
Board.
b. Any appeal shall be filed with the Superintendent within five (5) days after the decision is
received by the protester and must include the name of the person submitting the appeal,
the name of the bidder/proposer represented by that person, and a detailed explanation of
the basis for the appeal.
c. The aggrieved bidder/proposer must serve all other interested parties with its appeal.
d. The Superintendent may obtain an independent review of the appeal issues if the
Superintendent determines such review will assist consideration of the appeal.
e. The independent review shall not be conducted by a District employee but must be
conducted by an experienced but disinterested third party from outside the District.
f. Failure to appeal to the Anchorage School Board as provided herein constitutes a waiver
of any objections to the solicitation and the contract award.
3. Consideration of Appeal
a. The decision being appealed and the findings from the independent review, if any will be
reported to the Board.
b. Upon consideration of the appeal and allowing interested parties an opportunity to address
the issues on appeal, the Board may:
i. Award the contract as recommended, if applicable, indicating its reasons for rejecting
the appeal;
ii. Grant the appeal, indicating its reasons for granting the appeal, and determine an
appropriate remedy consistent with AR3311.1(c).1 of Board Policy. The Board may
award the contract at that meeting to some other bidder/proposer if it finds that a delay
in making the award would adversely affect the District.
iii. Stay any award of the contract to permit further consideration of the appeal, with action
to be scheduled as soon as practicable, but in no event more than twenty (20) days
after the stay as initiated.
iv. Reject all bids/proposals
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Instructions to Offerors
Section I
v. Take such other action as appears appropriate and in the best interest of the District
under the circumstances.
4. Frivolous Protests
a. Signature on Protest Constitutes Certificate
i. The signature of an attorney or party on a request for review, protest, motion, or other
document constitutes a certificate by the signer that the signer has read the document,
to the best of his/her knowledge, information, and belief formed after reasonable
inquiry it is well grounded in fact and is warranted by existing law or a good faith
argument for the extension, modification, or reversal of existing law, and that it is not
interposed for an improper purpose, such as to harass, limit competition, or to cause
unnecessary delay or needless increase in the cost of the procurement or of the
litigation.
b. Sanctions for Violation
i. If a request for review, protest, pleading, motion, or other document is filed with the
Purchasing Senior Director is signed in violation of Board Policy AR3311.1(c).1, the
School Board may impose upon the person who signed it, a represented party, or both,
an appropriate sanction, that may include an order to pay to the other party or parties
the amount of the reasonable expenses incurred because of the filing of the protest,
pleading, motion, or other paper, including a reasonable attorney's fee.
T. PUBLIC RECORDS/CONFIDENTIALITY
1. This RFP and the resulting proposals received, together with copies of all documents pertaining
to the award of a contract, will be kept by the District's Purchasing Office and made a part of
the record which will be open to public inspection after contract award. Proposers, upon request
to the Purchasing Officer, may review the proposal scoring summary after issuance of the
notice of intent to award has been issued, except to the extent permissibly restricted by the
offeror.
2. Offerors are advised to consult School Board Policy Section 1340 and the Alaska Public
Records Act, A.S. 40.25.100-40.25.295 to verify if any of their proposal information may qualify
for exemption from public disclosure. Exemptions to public disclosure requirements are
narrowly construed. As such, the District cannot exempt materials that are not of a truly
proprietary nature under applicable law and policy and cannot be held liable for the disclosure
of such information, even if marked for restriction by an offeror.
3. If a proposal contains any information that an offeror reasonably believes is proprietary or
confidential, and is subject to protection under applicable law, each such page of the proposal
must be marked "Confidential" by the offeror and the offeror must explain the basis for its
determination that the information is not subject to disclosure under applicable public records
laws. Cost or price information may not be restricted and will be open to public inspection.
Marking an entire proposal "confidential" is not acceptable and may result in disclosure of the
entire proposal.
4. By submitting a proposal, the offeror agrees to release the District from any liability resulting
from the District's disclosure of information not clearly marked "Confidential." The offeror also
agrees to defend any action seeking release of information marked "Confidential" and to
indemnify and hold the District, its Board, employees and agents, harmless from any
judgments, damages and costs awarded against the District, its Board, employees or agents,
in favor of a party requesting information submitted by an offeror. Additionally, the offeror
understands and agrees that if a request is made under applicable public records laws, the
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RFP Number 2027-602 Section I - Page 10 of 22
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