ITB 2027-507 WINTER AGGREGATE AND ROAD SALT

_________________________________________________________________________
Purchasing Department, 4919 Van Buren Street, Anchorage, AK 99517-3137
INVITATION TO BID
THIS IS NOT AN ORDER
Show the following on the outside of the
sealed bid envelope:
ITB 2027-507 Winter Aggregate and Road DATE ISSUED: DUE: Prior to 1:00 p.m., Local Time
Salt August 21, 2026 DATE: August 28, 2026
The Anchorage School District (referred to as the "District") invites sealed bids from qualified vendors to provide
Winter Aggregate and Road Salt, in accordance with the following documents that are a part of this ITB 2027-507:
Section Title Pages
Cover Page Invitation to Bid Consisting of 1 page
Section I Instructions to Bidders Consisting of 7 pages
Section II Additional Provisions Consisting of 5 pages
Section III Specifications Consisting of 2 pages
Attachment A Signature Page Consisting of 1 page
Attachment B Bidder's Checklist Consisting of 1 page
Attachment C Bid Form Consisting of 1 page
AVAILABILITY OF ITB:
This Invitation to Bid (pdf) is available electronically at the District's Purchasing website: www.asdk12.org/purchasing/.
AWARD:
Award(s) will be made to the lowest responsive, responsible bidder(s) in accordance with Board Policy 3311,
Administrative Regulation 3311.1(a).1, with preference to local bidders applied. Evaluation for determining the lowest
bid(s) shall be made by line item.
PLAN HOLDER'S LIST:
A copy of the current plan holder's list can be viewed at:
http://apps.asdk12.org/depts/purchasing/meeting/Plan_Holders/2027/2027-507.xlsx

ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
SECTION I
INSTRUCTIONS TO BIDDERS
A. GENERAL REQUIREMENTS
This solicitation is an INVITATION TO BID (referred to as "ITB") governed by applicable
Anchorage School Board Policies, including Section 3311 of said Policies. School Board Policies are
available at https://www.boardpolicyonline.com/?b=anchorage&s=318351. Bidders should read this
ITB and review all instructions contained herein. Incomplete or incorrect bids may be rejected as not
conforming to the essential requirements of this ITB. Bids submitted on other than the prescribed
forms contained in this ITB will be rejected. Bidders may copy the forms contained in the ITB for use
in their bids; however, substitute forms or formats are unacceptable.
B. EXAMINATION OF CONTRACT DOCUMENTS
Bidders should read this ITB and review all instructions contained herein. The submission of a bid
shall constitute acknowledgement that the bidder has thoroughly examined and is familiar with the
solicitation documents.
C. DEBARMENT AND SUSPENSION
Bidders must fully comply with the requirements regarding debarment and suspension in Subpart C of
2 CFR Part 180, as adopted by the Department of Education at 2 CFR Part 3485.12. Bidders are
responsible for ensuring lower tier covered transactions include a term or condition requiring
compliance with Subpart C of 2 CFR Part 180 and 2 CFR Part 3485, entitled Responsibilities of
Participants Regarding Transactions. Contractors, subcontractors, or suppliers that appear on the
Excluded Parties List System are not eligible for award of contracts that are a covered transaction under
Subpart B of 2 CFR Part 180 and 2 CFR Part 3485. Bidders may access the Excluded Parties List
System at www.sam.gov.
D. CONFLICT OF INTEREST
1. The Contractor agrees to certify that District employees, School Board members, or a member of
their household are not in conflict of interest with the contract and Board Policy 3311,
Administrative Regulation 3311.1(e).1.
2. Board Members, District employees, and their household and/or immediate family members are
required to comply with Board Policy 3311, Administrative Regulation 3311.1(e).1 and the
Municipal Ethics Code by disclosing conflicts of interest. The responsibility for complete and timely
filing rests solely with the Board Member or District employee.
Note: Notice of Intent to Respond to Public Solicitation shall be filed with the Municipal Clerk's office in
advance to allow a minimum of seven (7) calendar days to elapse between electronic publication by
the clerk and the final date for submitting a response to the solicitation. The form may be obtained
from the Municipality of Anchorage website, www.muni.org/.
District Disclosure and Request for Waiver forms and instructions may be obtained from the District's
Purchasing Department webpages,
https://www.asdk12.org/Page/8014.
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
E. FIRM BID
Bids made in response to this ITB must be good and firm for a period of 120 calendar days from the
date specified for submittal of bids.
F. WITHDRAWAL OF BIDS
Bids may be withdrawn on written request delivered to the District Purchasing Senior Director (email
is acceptable) only prior to the time specified for submittal.
G. MODIFICATION OF BIDS
Bid modifications requested in person, via fax, or via email for bids already submitted will be
considered if received prior to the due date and time as indicated on the Notice/Cover Page of this
ITB. Hand delivered, faxed, or emailed bid modifications shall not reveal the amount of the original
or revised bid unit price(s) and/or total price(s), but rather should indicate only the dollar amount of
increase or decrease of the unit price(s) and or total prices(s). Bid modifications must be signed by an
authorized representative of the bidder. It is the responsibility of the bidder to ensure delivery of any
bid modifications prior to the due date and time for bid submission. Bid modifications received after
the due date and time for submissions will NOT be considered. Bidders are encouraged to ensure that
the District has received any bid modifications prior to the bid opening.
H. AVAILABILITY OF FUNDS
Awards are contingent upon the availability of funds.
I. FEDERAL EXCISE TAXES
The District is exempt from Federal Excise Taxes. An Exemption Certificate will be furnished when
required.
J. QUESTIONS; METHOD FOR CLARIFICATION
Any bidder in doubt as to the true meaning of any part of this ITB may submit to the District a written
request for an interpretation thereof. Questions must be received by the District's Purchasing
Department no later than three (3) calendar days prior to the date set for the submission of bids. Oral
questions cannot be answered and are not binding for this ITB. Questions can be submitted as follows:
Reference: ITB 2027-507 Winter Aggregate and Road Salt
Email: purchasing@asdk12.org
[OR Fax: Anchorage School District Purchasing Department, 907-243-6293]
Attn: Lisa Young, Contract Administrator
Two types of questions generally arise. One may be answered by directing the bidder to a specific
section of the ITB. These questions may be answered by direct communication to the bidder
submitting the question. Questions which, in the opinion of the Purchasing Senior Director, require a
more detailed or complex reply, or require an answer that may affect responses to this ITB or may be
prejudicial to other prospective bidders, will be answered by issuing an addendum prior to the bid
opening.
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
K. SUBMISSION OF BIDS
1. Complete sealed bids MUST be in the office of the Purchasing Department, Anchorage School
District, 4919 Van Buren Street, Anchorage, Alaska prior to the time and date stated on the Cover
Page of this ITB. At the submittal deadline, the bids may be opened and publicly read in the
conference room of the District's Purchasing Department. It is the responsibility of the bidder to
ensure that their complete bid and acknowledgement of subsequent addenda, if any, are in the
office of the Purchasing Department prior to the time of the scheduled bid opening.
2. Bidders are cautioned that bids which arrive after the time of the scheduled bid opening will not
be considered and will be returned unopened.
3. Bidders should be aware addenda could be issued after the pre-bid conference is held. It is the
bidder's responsibility to ascertain if addenda have been issued by checking the District's
Purchasing website: www.asdk12.org/depts/purchasing/.
4. No oral change or interpretation of the provisions contained in this ITB is valid. Written addenda
may be issued when changes, clarifications, or amendments to bid document are deemed necessary
by the District.
5. If mailed, bids shall be addressed as follows:
Anchorage School District
Purchasing Department
4919 Van Buren Street
Anchorage, AK 99517-3137
6. Bids MUST be in SEALED envelopes with the outside of the envelope clearly marked with
bidder's name, address, and phone number and as follows:
BID: ITB 2027-507 Winter Aggregate and Road Salt
DUE: Prior to 1:00 p.m., Local Time, August 28, 2026
7. The District will not accept bid responses via fax or email. Email and faxes are available for
informational inquiries only. ITB responses received via fax or email will be considered non-
responsive; however, modifications to original bids and addenda, (including signature) may be
emailed, faxed, or delivered in person.
8. The District reserves the right to make awards within 120 calendar days from the date bids are
due.
9. All bids shall be submitted on the attached Signature Page (Attachment A) and Specifications/Bid
Form(s) (Attachment C) in the spaces indicated and must comply with these instructions.
10. The Signature Page (Attachment A) and Bid Form (Attachment C) must be completed and signed
by an authorized representative of the firm submitting the bid. Additional information requested
in this ITB shall be submitted as indicated on the Bidder's Checklist.
11. The District reserves the right to accept or reject any and all bids and to waive irregularities.
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
L. BID CONSIDERATION
Factors that may be considered in evaluating bids in addition to price will include:
1. The ability, capacity and skill of the bidder to perform the contract;
2. Whether the bidder can perform the contract within the time specified without delay or
interference;
3. The character, integrity, reputation, judgment, experience, and efficiency of the bidder;
4. The quality of performance by the bidder on previous contracts;
5. Previous compliance by the bidder with laws and regulations relating to the contract.
M. RIGHT OF REJECTION, CLARIFICATION, AND CANCELLATION
The District reserves the right to reject any and all bids, to request clarification of information from
any bidder and to waive irregularities in the bid procedures. The District is not obligated to enter into
a contract on the basis of any bid submitted in response to this ITB. The District reserves the right, at
its sole discretion, to cancel this ITB or any part thereof, at any time, prior to the award of contract
under this ITB.
N. REQUEST FOR ADDITIONAL INFORMATION
Prior to the final selection, bidders may be required to submit additional information, which the
District may deem necessary to further evaluate the bidder's submission. Responses are due within
three (3) calendar days of request by the District.
O. DISTRICT NOT RESPONSIBLE FOR PREPARATION COSTS
The District will not pay any cost associated with the preparation, submittal, presentation, or evaluation
of any bid. The District shall not be liable for any cost incurred by a bidder in responding to this
solicitation or incurred for any work done, even in good faith, prior to execution of a contract and
issuance of a notice to proceed, including but not limited to: bid preparation costs and other costs,
including attorney fees associated with any challenge (administrative, judicial or otherwise) to the
determination of the lowest responsive, responsible bidder and/or award of contract and/or rejection
of bids. By submitting a bid, each bidder agrees to be bound in this respect and waives all claims to
such costs and fees.
P. PROTEST AND APPEAL PROCESS FOR AGGRIEVED BIDDERS/PROPOSERS
1. Protest
a. An interested party may protest a solicitation or a proposed award of a contract.
i) A protest as to the specifications and/or terms and conditions of a solicitation must be
received by the Purchasing Senior Director at least five (5) calendar days prior to the due
date of the bid or proposal; failure to protest as provided herein constitutes a waiver of
any objection to the solicitation.
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
ii) For construction projects and architectural/engineering design services, the protest of a
proposed award of a contract must be received by the Purchasing Senior Director within
ten (10) calendar days after issuance of the notice of intent to award, except that for
purchases under one hundred thousand dollars ($100,000), the protest must be received
within three (3) business days.
iii) For goods or services, the protest of a proposed award of a contract must be received by
the Purchasing Senior Director within seven (7) calendar days after issuance of the notice
of intent to award, except that for purchases under one hundred thousand dollars
($100,000), the protest must be received within three (3) business days.
iv) The protest must include the name of the person submitting the protest, the name of the
bidder/proposer represented by that person, the specific action or bid/request for
proposal contract award which is being protested, a detailed explanation of the reasons
for the protest, and the relief requested.
v) The aggrieved person must serve all other interested parties with its protest.
b. The Purchasing Senior Director shall stay the intended award of a contract unless the
Purchasing Senior Director determines the award of the contract without further delay is
necessary to protect the District's best interest. The Purchasing Senior Director may, in
his/her sole discretion, hold a hearing.
c. The rights and remedies granted by this section are not available for informal small purchases
with an actual or potential value of less than twenty-five thousand dollars ($25,000). Failure to
protest as provided herein constitutes a waiver of any objection to the solicitation and contract
award.
2. Appeal
a. A decision by the Purchasing Senior Director may be appealed to the Anchorage School
Board. Any appeal shall be filed with the Superintendent within five (5) days after the decision
is received by the protester and must include the name of the person submitting the appeal,
the name of the bidder/proposer represented by that person, and a detailed explanation of the
basis for the appeal. The aggrieved bidder/proposer must serve all other interested parties
with its appeal. Emergency Contract Awards are not appealable.
b. The Superintendent may obtain an independent review of the appeal issues if the
Superintendent determines such review will assist consideration of the appeal. The
independent review shall be conducted by a not directly involved District employee or an
experienced but disinterested third party from outside the District.
c. Failure to appeal to the Anchorage School Board as provided herein constitutes a waiver of
any objections to the solicitation and the contract award.
3. Consideration of Appeal
a. The decision being appealed and the findings from the independent review, if any, will be
reported to the Board. Upon consideration of the appeal and allowing interested parties an
opportunity to address the issues on appeal, the Board may:
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
i) Award the contract as recommended, if applicable, indicating its reasons for rejecting the
appeal;
ii) Grant the appeal, indicating its reasons for granting the appeal, and determine an
appropriate remedy consistent with Board policy. The Board may award the contract at
that meeting to some other bidder/proposer if it finds that a delay in making the award
would adversely affect the District;
iii) Stay any award of the contract to permit further consideration of the appeal, with action
to be scheduled as soon as practicable, but in no event more than twenty (20) days after
the stay as initiated;
iv) Reject all bids/proposals in accordance with Board Policy 3311, Administrative
Regulation 3311.1(a).13;
v) Take such other action as appears appropriate and in the best interest of the District under
the circumstances, in accordance with Board policy.
4. Frivolous Protests
a. The signature of an attorney or party on a request for review, protest, motion, or other
document constitutes a certificate by the signer that the signer has read the document, to the
best of his/her knowledge, information, and belief formed after reasonable inquiry it is well
grounded in fact and is warranted by existing law or a good faith argument for the extension,
modification, or reversal of existing law, and that it is not interposed for an improper purpose,
such as to harass, limit competition, or to cause unnecessary delay or needless increase in the
cost of the procurement or of the litigation.
b. If a request for review, protest, pleading, motion, or other document filed with the Purchasing
Senior Director is signed in violation of the paragraph above, the Board, may impose upon
the person who signed it, a represented party, or both, an appropriate sanction, that may
include an order to pay to the other party or parties the amount of the reasonable expenses
incurred because of the filing of the protest, pleading, motion, or other paper, including a
reasonable attorney's fee.
Q. PUBLIC RECORDS CLAUSE
This ITB and the resulting bids received, together with copies of all documents pertaining to the award
of a contract, will be kept by the Purchasing Department and made part of the record which will be
open to public inspection. If a bid contains any information which is proprietary or confidential, each
page of the bid containing such information must be clearly marked. Cost or price information will be
open to public inspection.
R. CONTRACT
The contract(s) between the District and the successful bidder shall consist of (1) the Purchase Order,
(2) the ITB and any addenda thereto, and (3) the bid submitted by the bidder in response to the ITB.
In the event of a conflict in language between the documents referenced above, the provisions and
requirements set forth and/or referenced in the ITB shall govern; however, the District reserves the
right to clarify any contractual relationship in writing with the concurrence of the bidder, and such
written clarification shall govern in case of conflict with the applicable requirements stated in the ITB
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
or the bidder's bid. In all other matters not affected by the written clarification, if any, the ITB shall
govern.
END OF SECTION I
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
SECTION II
ADDITIONAL PROVISIONS
A. SEX OFFENDER/CHILD KIDNAPPER CERTIFICATION - NOT APPLICABLE TO
SOLICITATION/CONTRACT
B. CLEAN AIR ACT AND THE FEDERAL WATER POLLUTION CONTROL ACT - NOT
APPLICABLE TO SOLICITATION/CONTRACT
C. CERTIFICATION OF RESTRICTIONS ON LOBBYING - NOT APPLICABLE TO
SOLICITATION
D. NONDISCRIMINATION
1. No bidder on any District contract shall illegally discriminate on the basis of race; color; gender;
sex (including pregnancy); national origin; age; marital status; political or religious beliefs; physical
or mental disabilities; genetic information; family, social, or cultural background; sexual
orientation; veteran status; or any other classification set forth in federal, state, or municipality of
Anchorage law relating to equal employment opportunity.
2. The submission of a bid or proposal constitutes certification that if awarded a contract with the
District, the bidder or bidders shall fully comply with the requirements of paragraph 1. above. This
section of the Additional Provisions shall be deemed a part of the contract entered into by the
successful bidder.
3. The successful Bidder shall post in conspicuous places at its business operations a copy of this
section, or notice setting forth the contents of this section, so that employees and job applicants
are made aware of the protections against discrimination that this section provides.
4. Minority Business Enterprises:
The District requires adherence to the Anchorage Municipal Code, relating to Minority Business
Enterprises and will monitor and implement these policies through the District's Equal
Employment Opportunity Director (EEO).
a. It is the policy of the District that socially and economically disadvantaged minority businesses
located within the Municipality of Anchorage be afforded an equitable opportunity to
participate in District contracts.
b. Any appeal from a decision of the Equal Employment Opportunity Director shall be to the
Superintendent and, if not satisfied, to the Board.
E. INDEMNIFICATION
The contractor shall indemnify, defend, and hold harmless the District from and against any and all
claims of, or liability for, error, omission or negligent act of the contractor under the contract or in any
way arising from the contractor's performance of the work under the contract, breach of warranties
set forth in the contract, or from any defect in equipment furnished by the contractor. The contractor
shall not be required to indemnify the District for a claim of, or liability for, the independent negligence
of the District. If there is a claim of, or liability for, the joint negligent error or omission of the
contractor and the independent negligence of the District, the indemnification and hold harmless
obligation shall be apportioned on a comparative fault basis. ''Contractor'' and ''District,'' as used within
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ANCHORAGE SCHOOL DISTRICT
ITB 2027-507 Winter Aggregate and Road Salt
this Section, including the board members, officers, employees, agents and other contractors who are
directly responsible, respectively, to each. The term ''independent negligence'' is negligence other than
in the District's selection, administration, monitoring, or controlling of the contractor and in approving
or accepting the contractor's work.
F. HOLD HARMLESS
Bidders shall defend and hold the District, its officers, employees, agents and insurers harmless from
any and all claims arising from the use or consumption of product provided by bidder unless bidder
can establish that such claims arise from the District's improper handling, storage, or use of the
product.
G. PROTECTION OF PROPERTY
The contractor assumes full responsibility for and shall indemnify the District for any loss or damage
to any District property, resulting in whole or in part from the negligent acts or omissions of the
contractor, or any employee, agent or representative of the contractor.
H. ALASKA BUSINESS LICENSE
The selected bidder must provide the District with the bidder's Alaska business license number prior
to award. Bidders should contact the State of Alaska; Department of Commerce, Community and
Economic Development; Division of Corporations, Business & Professional Licensing, for
information regarding business licensing. Contact information, information regarding business
licensing, and business licenses, is available at
https://www.commerce.alaska.gov/web/cbpl/BusinessLicensing.aspx.
I. LOCAL PREFERENCE
Contracts shall be awarded by written notice issued by the Purchasing Director to the lowest
responsive, responsible bidder; however, some preferences may be given to local bidders using the
sliding scale in Board Policy 3311, Administrative Regulation 3311.1(a).1, when funds are available and
such preference is not prohibited by the funding source. Local preference may be applied to any
District procurement which utilizes cost as an evaluation criteria.
J. BRAND - NOT APPLICABLE TO SOLICITATION/CONTRACT
K. QUANTITIES; CONTRACT VOLUME
The items and quantities shown are in no way indicative of the actual items or quantities the District
may purchase. The items and quantities listed are for evaluation purposes only. The District expects,
but does not guarantee to purchase the quantities listed. The estimated quantities are based on historical
data and are subject to change due to several factors, including availability of funding and District
priorities.
L. PRICING AND PAYMENT
1. All prices shall be net and FOB Destination. In the case of discrepancy in the extended price
calculation(s), the unit price(s) will prevail.
2. Payment will be made within 30 days after acceptance by the District. The District reserves the
right to exercise a 10 day inspection period upon receipt, prior to acceptance. The District will
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