IFB 2027-009 Crown Hill Cemetery Committal Shelter

City of Sedalia
Crown Hill Cemetery
Invitation for Bids
The City of Sedalia, Missouri ("City") along with Crown Hill Cemetery, is inviting bids from qualified
vendors for the following project:
IFB 2027-009 Crown Hill Cemetery Committal Shelter
Statement of Intent
The City invites bids from qualified vendors for the construction of a committal shelter located at
Crown Hill Cemetery located at 701 N. Engineer Ave. (see attached map).
Scope of Work
The City of Sedalia is seeking bids from qualified contractors to provide the materials, equipment, and
labor to construct an enclosed committal shelter at Crown Hill Cemetery, 701 N. Engineer Ave. The
project will be considered turnkey and will include all necessary site preparation, foundation work,
concrete, structural construction, roofing, electrical work, and other improvements necessary to
provide a complete and functional structure.
Specifications:
* Building Code: The building shall comply with the 2021 International Building Code as
adopted by the City of Sedalia under Ordinance No. 12057, including all applicable local codes
and requirements.
* Concrete Foundation and Apron: Provide a concrete foundation pad with footings
extending to a minimum of 36 inches in depth and 12 inches in width. The contractor shall
include all excavation, forming, reinforcement, concrete, finishing, and related work necessary
for a complete foundation.
Concrete pad size: 25'x25'
Concrete apron size: 5'X25'
* Building: Provide a standard 25' x 25' metal building with 10-foot wall height and a finished
vaulted interior ceiling, including all structural components, framing, siding, roofing, trim, and
related materials necessary for a complete building. The interior shall include a finished vaulted
ceiling with drywall, including all necessary framing, insulation, drywall, finishing, and painting.
* Interior Finishes: Interior walls and the vaulted ceiling shall be finished with drywall. All
drywall shall be properly taped, finished, primed, and painted. Provide all necessary framing,
insulation, drywall, finishing, and painting to provide a complete finished interior.
* Doors: Provide double glass doors on the east side of the building. Provide single solid metal
exterior door on the south side.
* Windows: Provide six standard fixed windows total:
o Two windows on the east side, one on each side of the double doors
o Two windows on the north side
o Two windows on the south side
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* Building Finish: Exterior metal building, color will be decided after awarded contract.
* Electrical: Electrical service and wiring shall be provided as part of the project. The building
shall either be pre-wired by the manufacturer or electrical work shall be completed during
construction. All electrical work shall comply with applicable codes and City requirements.
* Ceiling Fans: Provide and install two ceiling fans within the committal shelter. Ceiling fans
shall be appropriately sized for the space and include all necessary electrical connections,
switches, mounting hardware, and installation.
* HVAC: Provide and install a mini-split HVAC system appropriately sized to heat and cool
the building's square footage. The system shall include all necessary equipment, controls,
installation, and connections for a complete and operational system.
* Interior: Provide insulation in all exterior walls and the vaulted ceiling. Interior walls and
ceiling shall be finished with at a minimum level 3 drywall, including all necessary taping,
finishing, priming, and painting. Provide and install all interior and exterior trim necessary for
a complete finished appearance. All interior walls, ceiling, and trim shall be painted.
* Storage Closet: Provide a 4' x 6' storage closet within the building, including walls, door, and
any necessary framing and finishes.
* Prevailing Wage: All labor costs shall include applicable prevailing wage requirements. The
contractor shall comply with all applicable federal, state, and local prevailing wage laws and
requirements.
* Turnkey Construction: The contractor shall be responsible for all labor, materials,
equipment, permits, mobilization, site preparation, installation, cleanup, and other work
necessary to provide a complete, code-compliant, ADA compliant, and fully functional
committal shelter.
Submittal of Bids
Bidders shall submit bids to:
Office of the City Clerk
200 South Osage Avenue
Sedalia, Missouri, 65301
Bids will be accepted until 2:00 p.m. on Tuesday, October 6, 2026.
Bids shall be submitted in a sealed envelope clearly marked with IFB 2027-009 Crown Hill Cemetery
Committal Shelter, the bidder's company name, and the date and time for bid opening clearly and
legibly marked on the outside.
Products and prices included in the bid may not be withdrawn for a period of 90 days after the date
of bid opening without the express written consent of the City.
All objections, appeals, or disputes must be filed with the City Clerk within seven (7) days of being
known or capable of being known.
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Bid Opening
All bids will be publicly opened and read aloud at 2:00 p.m. in the Council Chambers, City Hall on
Tuesday, October 6, 2026.
Specific Requirements for Bids
Prevailing Wages
The Work to be completed pursuant to this Invitation for Bids is subject to the Missouri Prevailing
Wage Act, Sections 290.210 to 290.340, RSMo. All bids shall be made in compliance with the
Missouri Prevailing Wage Act and considering the Wage Order attached hereto as Exhibit 5. For
construction projects over $2,000 using federal funds, contractors will be provided a copy of the
most current wage determination and must comply with the Davis Bacon Act.
Construction Safety Training
Bidders are informed that the Project is subject to the requirements of Section 292.675, RSMo,
which requires all contractors or subcontractors doing work on the Project to (1) provide; and (2)
require its on-site employees to complete, a ten (10) hour course in construction safety and health
approved by the Occupational Safety and Health Administration ("OSHA") or a similar program
approved by the Missouri Department of Labor and Industrial Relations that is at least as stringent
as an approved OSHA program. The training must be completed within sixty (60) days of the
date work on the Project commences. On-site employees found on the worksite without
documentation of the required training shall have twenty (20) days to produce such
documentation.
Federal Work Authorization Program and Proof of Lawful Presence
* Bidders are informed that pursuant to Section 285.530, RSMo, as a condition of the award
of any contract in excess of five thousand dollars ($5,000.00), the successful bidder shall,
by sworn affidavit and provision of documentation, affirm its enrollment and participation
in a federal work authorization program with respect to the employees working in
connection to the contracted services.
o E-Verify is a qualified federal work authorization program. Additional
information about E-Verify can be found at www.uscis.gov/everify.
* Bidders shall also sign and submit with the bid an affidavit affirming that it does not and
will not knowingly employ any person who is an unauthorized alien in connection to the
contracted services. See Exhibit 1.
Anti-Discrimination Against Israel
Section 34.600, RSMo., requires the City to ensure that contractors are not currently engaged in and
shall not, for the duration of the contract, engage in a boycott of goods or services from the State of
Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under
the laws of the State of Israel; or persons or entities doing business in the State of Israel. Successful
bidders will be required to execute a sworn affidavit affirming these facts before entering into a
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contract.
Bid, Payment, and Performance Bonds
Bidders shall consider the City's requirements for bid, payment, and performance bonds when pricing
the Work for purposes of bid submittal. See Exhibit 2, Exhibit 3, and Exhibit 4.
All bidders shall provide a bid guarantee or bid bond in the amount of 5% of the bid price.
The anticipated cost of the materials, labor, and associated costs of the Work is estimated to exceed
$50,000. Consequently, the successful bidder shall furnish to the City a payment bond with good and
sufficient sureties to cover 100% of the contract price, which may include:
* Any and all materials incorporated, consumed, or used in connection with the construction of
the Work; and
* All insurance premiums, both for compensation, and for all other kinds of insurance, for the
Work; and
* For all labor performed in the Work, whether by subcontractor or otherwise.
Additionally, the successful bidder shall provide the City a performance bond (guaranteeing that the
contract for the Work will be completed according to its terms, including price and time) with good
and sufficient sureties to cover the 100% of the cost of the entire construction contract, including, if
authorized increases to cover change orders to such contract.
If the project is federally funded, bidders must also include costs for Davis Bacon compliance, if the
federal agency providing the funding requires such compliance.
City Business License Requirement
Bidders are informed that the successful bidder will be required to obtain or prove possession of a
valid business license issued by the City of Sedalia pursuant to Chapter 12 of the City Code.
Insurance Requirements
Bidders are informed that the successful bidder will be required to obtain insurance coverage, which
shall contain an endorsement, addendum, or rider amending the general liability policy to include the
city as an additional insured, for the following types of insurance and in the following minimum
amounts:
* Workmen's Compensation Insurance $_Statutory_____________
* Comprehensive General & Auto Liability
o Bodily injury, including death & Property Damage $ 1,000,000 per occurrence
$ 2,000,000 aggregate____
United States and Local Products Preference
Bidders are informed that the Missouri Domestic Products Procurement Act (Sections 34.350 to
34.359, RSMo) requires manufactured goods or commodities used and supplied in the performance
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of a contract for construction, alteration, repair, or maintenance of any public works, which contract
is valued at $25,000 or more, to be manufactured or produced in the United States.
Bidders are further informed that the Bidders are further informed that the purchasing policy for the
City of Sedalia includes a local products preference policy, a copy of which policy is available upon
request to the City Clerk. Consequently, the award of contracts for materials and supplies and also
for labor will be made in accordance with that policy. Furthermore, successful bidders will be required
to abide by the City's policy in completing the Work.
General Provisions Related to the Bidding Process
Substitute Materials or Work
Substitute materials or work shall not be permitted and bids submitted that do not correspond to the
specifications provided with the Invitation for Bids will be rejected as non-responsive.
Reservation of Rights
The City reserves the right at its sole discretion to accept or reject any or all bids, wholly or in part, to
waive any informalities or irregularities therein or in the bidding process, to accept any bid even though
it may not be the lowest bid, to call for rebids, to negotiate with any bidder, and to make an award
which in its sole and absolute judgement will best serve the City's interest. The City reserves the right
to investigate the financial condition of any bidder to determine his or her ability to assure service
throughout the term of the contract.
Errors and Omissions by the City
No bidder shall be permitted to use to his or her advantage any error or omission in this Invitation
for Bid or related specifications.
Mandatory Pre-Opening Conference
Bidders are informed that there will be mandatory pre-bid conference at 9:00 a.m., on Thursday,
September 17, 2026. Please meet at the south gate of the Cemetery.
Interpretation of Specifications or other Contract Documents Prior to Bidding
If any person contemplating submission of a bid for items contained in this Invitation for Bids is in
doubt regarding the true meaning of any part of the Invitation for Bids documents, he or she may
submit to Roger Waters an e-mail at rwaters@sedalia.com, requesting an interpretation or correction
of the Invitation for Bids documents not later than 4:00 p.m. on Thursday, September 24, 2026, Any
interpretation or correction to the Invitation for Bids documents will be made by the City by
addendum and will be emailed to each bidder of record and posted on the City's website by 4:00 p.m.
on Friday, September 25, 2026.
Questions Regarding Technical Specifications
Any and all questions regarding the technical specifications shall be directed to Roger Waters at
rwaters@sedalia.com. Any material changes to the bid specifications arising as a result of such
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questions shall be approved by the City in writing and emailed to each bidder of record and posted
on the City's website no later than 4:00 p.m. on Friday, September 25, 2026.
Prices
All prices shall be F.O.B. destination 200 South Osage Ave., Sedalia, Missouri, 65301. No other costs
will be permitted, the successful bidder beyond those stated in the bid, except by express written
consent of the City in accordance with applicable contract documents.
Payment
All items, including labor and materials for the Work will be paid in a single lump sum payment, less
a five percent (5%) retainage (unless a 10% retainage is permitted according to statute), to the
successful bidder within thirty (30) days after the latest of the following occurrences:
* The date of delivery of the materials or construction services purchased;
* The date upon which the written invoice for such materials and services is delivered by hand,
or by U.S. Mail, to the City Clerk at 200 South Osage Ave., Sedalia, Missouri, 65301; or
* In the event that the contractor approves the City's estimate, the date upon which notice of
the contractor's written approval of the City's estimated price is duly delivered by hand, or by
U.S. Mail, to the City Clerk at 200 South Osage Ave., Sedalia, Missouri, 65301.
Bidders are informed that the successful bidder shall comply with the Missouri Public Prompt
Payment Act (Sections 8.960 and 8.962, RSMo) regarding payments to subcontractors and material
suppliers in relation to the contract awarded as a result of this Invitation for Bids.
The City expressly reserves its rights to withhold, in good faith, payment or final payment in
accordance with Sections 8.960 and 8.962, RSMo, and in accord with the contract awarded as a result
of this Invitation for Bids. Final payments will be made in accordance with Sections 8.960 and 8.962,
RSMo.
Commencement and Completion of Work
The Work shall be commenced not later than ________ ___, 2026, and shall be completed no later
than ________ ___, 2026, subject to Excusable Delays. (to be determined with the award of the
contract).
Excusable Delays shall be delays or temporary inability to commence, complete or proceed in
accordance with the foregoing schedule, due in whole or in part to causes beyond the reasonable
control or without the material fault of the contractor which are caused by the action or failure to act
of any governmental body, including but not limited to the issuance of permits and approvals by the
City, acts of war or civil insurrection, or any natural occurrence, strikes, lock-outs, riots, floods,
earthquakes, fires, casualties, acts of God, labor disputes, governmental restrictions or priorities,
embargoes, litigation, tornadoes, pandemics, or unusually severe weather.
City of Sedalia
City Hall
200 South Osage Ave.
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Sedalia, MO 65301
(660) 827-3000
___________________________________________ _________________
Signature Date
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IFB 2027-009 CROWN HILL CEMETERY COMMITTAL SHELTER
BID FORM
PRICE
All labor, materials, equipment, permits,
mobilization, site preparation, installation,
cleanup, and other work necessary to provide a
complete, code-compliant, and fully functional
committal shelter.
Total
I(authorized agent)_____________________having authority to act on behalf of
(Company name)______________________________________ do hereby
acknowledge that (Company name)_______________________ will be bound by all
terms, cost and conditions of this proposal for a period of ninety (90) days from the
date of submission and commit to sign the Contract.
Company Name:___________________________________
Address:__________________________________________
Phone:___________________________________________
E-mail:___________________________________________
Signature:________________________________________
Title:____________________________________________
Addenda: The following addenda are hereby acknowledged:
Addenda No. ___ Dated:_____
Addenda No. ___ Dated:_____
Addenda No. ___ Dated:_____
Addenda No. ___ Dated:_____
Addenda No. ___ Dated:_____
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CITY OF SEDALIA
EXHIBIT 1
AFFIDAVIT OF WORK AUTHORIZATION
The contractor or subcontractor who meets the section 285.525, RSMo definition of a business entity must complete
and return the following Affidavit of Work Authorization.
Comes now ______________( Name of Business Entity Authorized Representative) as
___________________( Position/Title) first being duly sworn on my oath, affirm
___________________( Business Entity Name) is enrolled and will continue to participate in the
E-verify federal work authorization program with respect to employees hired after enrollment in the program who are
proposed to work in connection with the services related to this invitation for bid and for the duration of this contract, if
awarded, in accordance with subsection 2 of section 285.530, RSMo. I also affirm that ____________
_____________( Business Entity Name) does not and will not knowingly employ a person who is an
unauthorized alien in connection with the contracted services related to this invitation for bid for the duration of the Contract/
Subcontract, if awarded.
In affirmation thereof, the facts stated above are true and correct. (The undersigned understands that false statements
made in this filing are subject to the penalties provided under section 575.040 RSMo).
Authorized Representative's Signature Printed Name
Title Date
Subscribed and sworn to before me this ______ of ________ I am commissioned as a notary public
within the County of ___________, State of ___________ and my
(Name of County) (Name of State)
commission expires on _______________
(Date)
Signature of Notary (Date)
and my commission expires on
- ---------=c--,--,---
(Name of State) (Date)