RFP 01-27 Student Uniforms and Accessories

Location: Louisiana
Posted: Sep 9, 2026
Due: Oct 13, 2026
Agency: Caddo Schools
Type of Government: State & Local
Category:
  • 84 - Clothing, Individual Equipment, and Insignia
Publication URL: To access bid details, please log in.

RFP 01-27 Student Uniforms and Accessories

Proposals Will Be Accepted Until: 10:30 AM., CST TUESDAY, OCTOBER 13, 2026

SCOPE OF WORK AND SPECIFICATIONS

The successful bidder must assign at least one sales person (must be an employee of awarded company) to the Caddo Parish School Board account. The successful bidder shall render sales assistance to schools/departments as needed. The email address, telephone number, and voicemail numbers must be well publicized through stickers to be placed on the outside of the distributed catalogs detailing the discount percentage as well as the contact information for the representative and contract numbers.

Proposers are requested to provide sizing and pricing for all available products that meet the specifications. CPSB reserves the right to award the bid in-total or in-part.

Return Policy: Return of merchandise should be a “Trouble-Free-System” based on trust providing the most efficient return process as possible to the Schools/Departments.

Schools/Departments need to be able to return purchases for any reason, whether customer or vendor error. A reasonable return time is considered to be 30 days after confirmed delivery of the item. Any restrictions of returns must be attached to the bid.

Acceptable restrictions would be: expendable materials must not have been used (except with hidden manufacturers defects or no-fault spoilage) or original packaging must be used to return the item if required by the manufacturer and the user has been notified in advance of this policy. No restocking fees will be allowed under this contract. Manufacturer’s restocking fees may be accepted on special order items when the vendor has documented proof of such charges and that proof is submitted to CPSB at the time of the initial order.

The successful bidder will become the primary source for STUDENT UNIFORMS AND UNIFORM ACCESSORIES for the Caddo Parish School Board. To ensure all items specified in this solicitation are obtainable during the contract term(s), CPSB reserves the right to award a secondary source for STUDENT UNIFORMS AND UNIFORM ACCESSORIES.

Catalogs (hardcopy and/or electronic) are required with the bid. Each bidder is to enclose a complete catalog containing the specifications and current price of each item being offered. Separate price sheets or lists of prices are not acceptable. A separate envelope may be used for this information if too large for the bid envelope.

The successful bidder shall be required to furnish copies of the current catalog(s) on which this bid is based upon request. INABILITY TO SUPPLY CATALOGS CONTAINING CURRENT PRICES SHALL BE A REASON FOR BID REJECTION.

NOTE: This bid shall include STUDENT UNIFORMS AND UNIFORMS ACCESSORIES ONLY. Offered discount will not be applied to any other stock that may be purchased from the successful bidders.

Attachment Preview

REQUEST FOR PROPOSAL
for
STUDENT UNIFORMS AND ACCESSORIES
CADDO PARISH SCHOOL BOARD
1961 Midway Avenue
Shreveport, Louisiana 71108
RFP Number: RFP 01-27
Proposals Will Be Accepted Until:
10:30 AM., CST
TUESDAY, OCTOBER 13, 2026

Caddo Parish School Board
Purchasing Department
1961 Midway Avenue
Shreveport, Louisiana 71108
TENTATIVE TIMELINE OF PROPOSAL ACTIVITIES
A. Schedule of Activities: The following tentative timeline has been established for the benefit
of both CPSB and the vendors responding to the RFP.
ACTIVITY Date Time
1. Release of Request For Proposals to Vendors September 8, 2026 N/A
2. First Public Notice Published in Shreveport Times September 8, 2026 N/A
3. Second Public Notice Published in the Shreveport Times September 15, 2026 N/A
4. Deadline for Questions September 22, 2026 4:30pm
5. Proposal Opening date October 13, 2026 10:30am
6. Presentations, if needed (as invited) To Be Determined N/A
7. Submit Board Recommendation October 20, 2026 N/A
8. Expected Board Approval October 20, 2026 4:30pm
Responses will be accepted until 10:30am CST on TUESDAY, OCTOBER 13, 2026.
It is the responsibility of the vendor to check the District's website for any addenda that may be
issued related to the RFP at the link provided below or via the Bid Express website.
https://www.caddoschools.org/page/purchasing
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 2

INSTRUCTIONS TO VENDORS
1.0 PREPARING AND SUBMITTING OF PROPOSALS
1.1 INSTRUCTIONS. These instructions define the conditions of the proposal solicitation and the
specifications of the services desired.
1.2 The PROPOSAL FORMS define the requirements of the items to be purchased or the work to be done. In
the space provided, the vendor must sign the PROPOSAL FORMS. The authority of the person signing
the PROPOSAL FORMS shall be in accordance with LRS 38:2212.0. The bid MUST be submitted on the
form furnished or the format specified by the Caddo Parish School Board or submitted using the official
electronic bid site. No other form or format is acceptable.
1.2.1 ALTERNATES. Proposers shall bid only one product per item. Proposers shall not bid a primary item bid
and then also include a second, alternate product item bid. The ONE product that is closest to meeting
the specifications is sufficient.
1.2.2 BID FORM: The proposal shall be executed and submitted in accordance with the specifications. All
articles and requirements contained in the Invitation for Bid(IFB) Instructions/Provisions to bidders
(12/20/15) and on the RFP Proposal Form shall remain and become a part of the contract for STUDENT
UNIFORMS AND ACCESSORIES. All appropriate blank spaces shall be filled in. PROPOSAL MUST BE
SUBMITTED ON THIS FORM AND MAILED USING THE ENVELOPE SUBMISSION FORMAT
ATTACHED. WE WILL NOT ACCEPT A FAXED OR EMAILED BID/PROPOSAL FOR THIS
SOLICITATION!
1.2.3 QUANTITY. When quantities are listed as "each" the quantities may be variable and the district
is establishing a base price for the specific item. When quantities are listed as "only", the district is
requesting a specific quantity of that/those item(s).
1.3 TRADE NAMES AND MATERIALS
1.3.1 Where materials or equipment are specified by a trade or brand name, it is not the intention of the CPSB
to discriminate against an equal product of another manufacturer or brand.
1.3.2 It should be understood by the bidder that the use of brand names or numbers in the specifications is to
define a standard of quality, character, and performance that have been judged to meet the needs of the
school system as well as establish an equal basis for the evaluation of bids.
1.3.3 It shall be the responsibility of the Director of Purchasing, or her designee, to determine what is considered
an equivalent product.
1.3.4 All materials or equipment shall be the best of their respective kinds and shall in all cases be fully equal to
the stated product.
1.3.5 BIDDER'S IDENTIFICATION OF PRODUCTS BID. On blank lines provided, the bidder must insert the
manufacturer's brand name and identifying numbers along with any other information necessary to identify
sufficiently and completely the articles offered. Failure to do so may prevent consideration of the item bid.
1.3.6 REQUIRED LITERATURE. When the bid invitation is soliciting a bid for a product (as opposed to a service),
each bidder is to enclose complete descriptive information to fully identify the product quoted. This may be
in the form of a catalog, manufacturer's brochure, specification sheet, cut sheet, schematic, or other brand
or product information. Failure to do so may prevent consideration of the item bid.
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 3

1.4 PROPOSAL ENVELOPE. The proposal shall be submitted in a sealed envelope with the attached
envelope cover provided by the Caddo Parish School Board (CPSB) attached on outside or submitted
electronically on the approved electronic bid site www.bidexpress.com. All envelopes should be properly
labeled with the RFP title, number, and opening date on the outside.
1.5 PRICE. The bidder shall quote only a net unit price for each item specified. The unit of purchase will be
indicated on the RFP PROPOSAL FORM. Where directed to do so on the RFP PROPOSAL FORM, the
bidder shall extend the unit price times the quantity to obtain and show a TOTAL NET BID. Note: Some
RFP PROPOSAL FORMS are structured to require only a unit price and prohibit an extended total. In all
cases the requirements and price configurations of the RFP PROPOSAL FORM shall prevail.
1.5.1 FREIGHT. All prices bid shall include PLATFORM DELIVERY FOB DESTINATION unless otherwise
indicated. Platform delivery means that the bidder shall deliver and unload the purchased items to the
dock of the designated point of receipt. Title passes at the point of delivery with receipt and acceptance of
all items in good order. Claims for damaged freight claims are the responsibility of the successful bidder.
Shipments must be received and accepted by a designated agent of the Caddo Parish School Board. All
cartage, drayage, packing, handling, palletizing, etc., shall be included in the bid price. Separate
allowances for freight, shipping or handling will not be permitted.
1.5.2 DELIVERY. Weekends and holiday excepted, deliveries shall be FOB DESTINATION, PLATFORM
DELIVERED to the location shown on the RFP PROPOSAL FORM or to HOMELESS/TITLE I
DEPARTMENT, 1961 MIDWAY AVENUE, SHREVEPORT, LA 71108 unless otherwise specified. A
delivery ticket, waybill, bill of lading, or copy of the invoice shall accompany each delivery. Deliveries shall
be made between 8:00am-11:00am and 12pm-3:00pm on weekdays. No deliveries on weekends or
holidays.
1.5.3 DISCOUNTS. Discounts for prompt payment as may be offered in the proposal or on the invoice will be
accepted. These discounts will not be considered in evaluating proposals for purposes of determining a
low bidder unless all other factors are equal.
1.5.4 RECEIVING, INSPECTION AND TESTING. Delivered items that do not fulfill all requirements will be
rejected and refused. Rejected merchandise shall be removed and promptly replaced by the successful
bidder at no cost to CPSB. Delivered items shall be received by a designated agent of CPSB.
1.6 VENDOR QUALIFICATION FORMS. This appears on the Request For Proposal signature page and is
required. Failure to complete this form in its entirety may be cause for rejection.
1.6.1 VENDOR'S FORM OF BUSINESS ORGANIZATION. This is required for preparation of any contract
documents for successful vendors. The vendor shall show the form of organization, e.g., Corporation,
Partnership, An Individual, or Other.
1.6.2 VENDOR CERTIFICATION AND IDENTIFICATION. Failure to indicate the vendor's exact legal name
may rule proposal irregular. An unsigned proposal will not be considered.
1.7 ASSIGNMENT. The submission of a proposal under the terms of these specifications constitutes
agreement to the following antitrust provision: For good cause and as consideration for executing this
contract, I/We hereby convey, sell, assign and transfer to the State of Louisiana all rights, title and interest
in and to all causes of action it may now or hereafter acquire under the antitrust laws of the United States
and the State of Louisiana, relating to the particular services acquired by the State of Louisiana pursuant
to this purchase made by its agency, The Caddo Parish School Board.
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 4

1.7.1 PLACE, DATE AND HOUR. All proposals shall be submitted to the PURCHASING OFFICE, CADDO
PARISH SCHOOL BOARD, 1961 MIDWAY AVENUE, SHREVEPORT, LA 71108 in person, by mail, or
submitted electronically at www.bidexpress.com no later than 10:30 A.M., CST ON TUESDAY,
OCTOBER 13, 2026.
1.7.2 The first page of the proposal invitation and the PROPOSAL FORMS designate the name of the proposal
and the date and hour of the proposal receipt. Proposals will be received until the stated date and time.
Irrespective of the reason, proposals arriving after the stated date and time will not be accepted.
1.7.3 All proposals shall be either hand delivered by the vendor or his agent in which instance the deliverer
shall be handed a written receipt. Proposals may also be sent by registered mail or by certified mail with
a return receipt requested or by regular mail or submitted via the official electronic website.
1.7.4 IMPORTANT. The responsibility for timely presentation (delivery) of a proposal rests solely with the
vendor. A proposal delayed beyond the stated time and date through the mail, Federal Express, UPS, or
other cannot and will not be accepted.
2.0 PROPOSAL PRESENTATION
2.1 Proposers may be required to explain proposal and answer questions.
2.2 Invitations to proposers to make presentations are at the sole discretion of CPSB and in no way
implies intent for contract offer.
3.0 CHANGE OR WITHDRAWAL OF PROPOSALS
3.1 CHANGE OR WITHDRAWAL PRIOR TO PROPOSAL OPENING. Should any vendor desire to
change or withdraw a proposal prior to the scheduled opening, the vendor may do so by making such
request in writing to the Purchasing Office. This communication shall be received prior to the date and
hour of the proposal opening.
3.2 CHANGE AFTER PROPOSAL OPENING BUT PRIOR TO PROPOSAL AWARD. After proposals
are opened, they may not be changed except to correct patently obvious mathematical errors or
clerical mistakes. Verification of the correct proposal actually intended shall be submitted by the
vendor to the Purchasing Office prior to the final award by the Board.
3.3 WITHDRAWAL AFTER PROPOSAL OPENING BUT PRIOR TO PROPOSAL AWARD. After
proposals are opened, a vendor may request that his proposal be withdrawn for good cause. Such
request must be submitted in writing to the Purchasing Office prior to the final award by the Board. If the
Purchasing Office agrees that the request is valid, the proposal may be withdrawn. It shall be
understood that no proposal can be withdrawn after Board approval without consideration of penalties.
4.0 REJECTION OF PROPOSALS
CPSB reserves the right to reject any or all proposals and to waive any informalities.
4.1 The CPSB reserves the right to reject, in whole or in part, any and all bids and to waive any and all
technicalities and informalities, and reissue and Invitation to Bid in accordance with the state law.
4.2 In an effort to ensure that all items within this category are obtainable under contract, CPSB reserves the
right to make MULTIPLE AWARDS for this bid.
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 5

4.3 RFPs shall be opened publicly. No determination of RFP award will be made at the time of opening. After
review by the Purchasing Department, the certified tabulation and recommendation for RFP award will be
available for examination prior to the official meeting for consideration by the Board. Recommendation of
award will be made to the CPSB based upon best value taking into consideration price and the evaluation
criteria referenced in the RFP.
4.4 For the purpose of making this evaluation, administrative costs to the CPSB for issuing and ad-
ministering each contract awarded under this invitation will be considered. Individual awards may be
made for the items and combinations of items, which result in the best value and lowest aggregate price
to the CPSB, including such administrative costs. Based on such administrative costs the CPSB may
make multiple awards for this contract.
4.5 In calculation of the lowest bid price, unit prices shall supersede extended prices for items bid in quantity.
A random, minor discrepancy in extended prices will not render a bid unresponsive. The Purchasing
Department shall read the bids as submitted, note any discrepancies, and request written clarification for
minor errors that do not affect low bid determination.
4.6 The CPSB may reject any bid for failure by the bidder to comply with any requirement stated in the bid
documents. Non-responsive bidders will be noted on the bid tabulation as such, with reason(s) for this
determination stated.
4.7 The CPSB reserves the right to reject all bids (individual line item or group, as applicable) if the lowest bid
is in excess of ten percent (10%) of the price offered to any government entity by any authorized
distributor for similar quantities of the same product within 180 days prior to bid opening.
4.8 Any bidder evidenced to be not responsible may be disqualified through a Disqualification Hearing to be
noticed and held in accordance with La. R.S. 38:2212. J., and if declared "not responsible" by the CPSB
the bid of the disqualified bidder shall be rejected. A bidder may be declared not responsible for such
reasons including, but not limited to, failure to pay taxes, failure to obtain licenses or permits, poor
performance on past contracts with CPSB or other government agency, or lack of evident capacity to
fulfill contract.
4.9 The CPSB reserves the right to eliminate any and all items from the bid list prior to issuing a RFP award,
a notice to proceed, or a purchase order, and if so, the bid price shall be adjusted accordingly.
5.0 PROPOSAL AWARDS
5.1 BASIS FOR AWARDS. An award resulting from this request shall be awarded to the responsive and
responsible vendor(s) whose proposal is determined to be the most advantageous to CPSB, taking into
consideration price and the evaluation criteria set forth herein; however, the right is reserved to reject any
and all proposals received; to waive any informalities, and in all cases CPSB will be the sole judge as to
whether a vendor's proposal has or has not satisfactorily met the requirements of the RFP.
5.2 AVAILABILITY OF PROPOSAL INFORMATION. Request for Proposals will be received only on or
before the due date in the CPSB office at the time and date noted. The recommendation for proposal
award will be presented to CPSB for approval. Each proposal response to the extent it contains
confidential and proprietary information will be considered confidential and not made available for public
review. Vendors will be notified of the award recommendation only. Award recommendation(s) will be
available for public viewing on the CPSB Diligent web page (https://caddoschools-
org.community.diligentoneplatform.com/Portal/).
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 6

5.3 OFFICIAL AWARD DATE. Awards become official at the time a proposal is accepted by CPSB
during their regular session. Contract has its inception in the award, eliminating a formal signing of a
separate Contract Document.
5.4 FILING OF OBJECTION TO PROPOSAL AWARD. Any objection to an award by CPSB must be
filed in writing and must be received by the Purchasing Office no later than 9:00 A. M. on the first Monday
following the official award.
5.5 FILING OF OBJECTION TO SPECIFICATIONS OR PROPOSAL CONDITIONS. Objections to
either the proposal specifications or proposal conditions must be filed in writing and must be received by
the Purchasing Office at least five (5) business days prior to the hour and date of the proposal opening.
5.6 NOTIFICATION OF AWARD. The successful proposer will be notified either by mail, email, fax or phone.
Any time requirements allowed for delivery or performance begins with the date of proposal acceptance
and approval by CPSB whether or not a contract has been issued. The purchase order and/or contract
mailed or delivered to the successful bidder is the official authorization to deliver materials or perform the
services described therein. The time allowed for delivery or performance begins with the date of bid
acceptance and approval by the CPSB unless otherwise specified in the RFP documents whether or not
a purchase order or contract has been issued.
5.7 The CPSB reserves the right to contact bidders for the purpose of obtaining additional information and/or
clarification that will assure full understanding of, and responsiveness to, solicitation requirements. Such
information shall be provided within three business days. This may include brochures, specification
sheets, detail drawings, or samples.
5.8 LOUISIANA PREFERENCE. In accordance with LRS 38:2252, "Preference is hereby given to materials,
supplies, and provisions produced, manufactured, or grown in Louisiana, quality being equal to articles
offered by competitors outside of the state."
5.8.1 PREFERENCE BIDDERS, PLEASE NOTE: LRS 38:2251, Sections (A), (H) and (J) detail the conditions
and requirements by which preference claims may be made for materials, supplies or equipment products
manufactured, processed, produced, or assembled in Louisiana OR that the bidder's LA workforce is
comprised of at least 50% Louisiana residents. To claim preference, the proposer MUST fully comply with
all requirements and conditions of the law. The proposer shall complete the following:
LOUISIANA PREFERENCE CLAIM
Do you claim this preference? YES__________ NO __________
Specify ITEM Number __________________________________________________________________
Witness: _________________________ Signature: _________________________
Witness: _________________________ Print Name: ________________________
6.0 BID SAMPLES
6.1 If an item is submitted for consideration that the district staff is unfamiliar with, the bidder may be
requested to send a sample(s) for evaluation purposes.
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 7

6.2 CONDITIONS FOR REQUIREMENT. Bidders shall submit samples ONLY when directed to do so as
follows: With the RFP or delivered to the Caddo Parish School Board Purchasing Office, no later than the
hour and date of the RFP opening OR...
6.3 By specific instructions found in the specifications or on the RFP PROPOSAL FORM OR...
6.4 By specific notification authorized by the Purchasing Office, made within three (3) days after RFP opening
date, with samples to be submitted as directed within three (3) days after notification.
6.5 IDENTIFICATION. Each sample shall be identified with the bidder's name, RFP proposal number, RFP
item number, product trade name and identification (catalog number, model number, etc.) and/or as
otherwise indicated on the RFP PROPOSAL FORM.
6.6 PAYMENT FOR SAMPLES. CPSB will not buy samples and will not assume any cost incidental thereto.
6.7 RETURN OF SAMPLES. Samples not destroyed in testing may be claimed by unsuccessful bidders for
fourteen (14) days after bid award date and by successful bidders for fourteen (14) days after final pay-
ment. CPSB will not assume responsibility for samples not claimed within the time specified and will not
pay for samples damaged in testing. CPSB will assume that the bidder is donating samples not claimed
within the allotted time-period. CPSB will not incur any shipping charges related to the return of bidder's
samples.
7.0 PROHIBITIONS OF GRATUITIES
7.1 It shall be unethical for any person to offer, or give, or agree to give any CPSB employee or former CPSB
employee, or for any CPSB employee or former CPSB employee to solicit, demand, accept, or agree to
accept from another person, a gratuity or an offer of employment in connection with any decision,
approval, disapproval, recommendation, or preparation of any part of a program requirement or purchase
request, influencing the content of any specification or procurement standard, rendering of advice,
investigation, auditing, or in any other advisory capacity in any proceeding or application, request for
ruling, determination, claim or controversy, or other particular matter pertaining to any program
requirement or a contract or subcontract or to any solicitation or proposal.
7.2 It shall be unethical for any payment, gratuity, or offer of employment to be made by or on behalf of a
subcontractor under a contract to the prime contractor, or higher tier subcontractor under a contract to the
prime contractor, or higher tier subcontractor or any person associated therewith, as an inducement for
the award of a subcontractor order.
8.0 ORDER OF PRECEDENCE
8.1 Requirements stated in the specification section shall have precedence over other sections.
8.2 In the event of inconsistency between any of the solicitation documents or any part thereof, the more
stringent conditions shall govern.
9.0 CONTRACT PRICING AND TERM
9.1 Prices will be firm for the contract term(s) as specified in the solicitation document.
9.2 The CPSB, at its sole discretion, may delete any item, which is deemed as obsolete from this contract
during the contract period.
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 8

10.0 FAILURE TO PERFORM
10.1 In the event a successful vendor fails to perform on the awarded proposal, CPSB shall declare the
successful vendor in default.
If a successful vendor defaults, CPSB will be authorized to take one or all of the following recourses:
(1) CPSB shall contract for awarded materials or services from such party or parties in such a
manner as it shall select at the expense of the successful vendor in conformance with the RFP
terms and conditions contained herein or made a part of the RFP by submission or attachment.
(2) CPSB may elect to cancel the contract, reserving to itself nevertheless all rights for damages
which may be incurred by the School District.
(3) Forfeiture of the bidder's right to transact business with CPSB for a period of one year following
the date the penalty is in invoked.
11.0 INVOICES. Unless other arrangements are made with the Purchasing Office, invoices must be those of
the successful vendor and must show the purchase order number, proposal number, complete price and
total. Invoices shall be submitted to the attention of the ACCOUNTS PAYABLE DEPARTMENT, CADDO
PARISH SCHOOL BOARD, 1961 MIDWAY AVENUE, SHREVEPORT, LA 71108 or electronically at
ACCOUNTSPAYABLE@caddoschools.org.
12.0 RESERVATIONS BY BOARD
12.1 Limited funds are budgeted for this service. Should the proposal price be more than anticipated, CPSB
reserves the right to reduce as appropriate to remain within the budgeted allocation for the purchase.
12.2 The Caddo Parish School Board may reject any proposal for failure by the vendor to comply with any
requirement stated herein or as appearing on the PROPOSAL FORMS or in the general proposal
conditions or in any attachment thereto which becomes a part of the proposal.
13.0 INSURANCE REQUIREMENTS (if applicable)
Contractor (and any subcontractor) shall obtain and maintain insurance as follows, unless waived in
writing by the district if any work will be performed on CPSB property:
All insurance shall be placed with a company acceptable to the Caddo Parish School Board.
CERTIFICATE OF INSURANCE. It shall be the responsibility of the successful bidder to provide
evidence of compliance with these insurance requirements either with the proposal or within twenty (20)
days following award of the RFP. The CPSB shall be furnished with certificates evidencing the coverage
as required below including naming CPSB as an additional insured with a waiver of subrogation on all
required insurance coverage.
NOTE: If any company indicated on the certificate of insurance is not rated by A.M. Best and/or is not
admitted to do business in the State of Louisiana, the proposed insurer shall furnish with the certificate of
insurance sufficient financial information to permit an evaluation of the insurer's strength and ability to
meet claims that may be filed against the policy coverage.
COPIES OF THE CERTIFICATE OF LIABILITY SHOULD BE FORWARDED TO THE CPSB
PURCHASING DEPARTMENT.
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 9

13.1 Liability Insurance:
General Liability Limits:
Bodily Injury $1,000,000.00 per occurrence, $2,000,000.00 aggregate
Products Liability $1,000,000.00 per occurrence, $2,000,000.00 aggregate
Property Damage $1,000,000.00 per occurrence, $2,000,000.00 aggregate
Additional Insured Policy shall name Caddo Parish School Board as an
additional insured and include a waiver of subrogation in
favor of CPSB.
13.2 Automobile Liability: Automobile Liability insurance covering all owned, hired, and non-owned vehicles in
the amount of $1,000,000.00 per occurrence. Policy shall include third-party bodily injury and property
damage.
13.3 Worker's Compensation: As required by the State of Louisiana
13.4 Excess (Umbrella) Liability: $1,000,000.00.
13.5 Certificates of the above listed policies shall be filed with the Caddo Parish School Board and CPSB shall
be given a ten (10) day written notice prior to cancellation, material revision, or intention not to renew. If
Contractor or any subcontractor fails to carry any insurance required by this Section, Contractor shall
protect, indemnify, and hold CPSB harmless in the same manner as if Contractor and/or such
subcontractor had in full force and effect coverage in accordance with this Section.
14.0 DETERMINATION OF BIDS
14.1 The responsible bidder(s) meeting the specifications and offering the best value as determined by the
RFP evaluation will receive the business herein.
15.0 ERRORS AND OMISSIONS
15.1 The specifications may contain errors or omissions that if undetected would seriously affect the finished
job. It shall be the responsibility of the vendor to detect such errors or omissions and to notify CPSB
sufficiently in at least seven (7) business days in advance of the proposal due date to enable CPSB to
make any corrections or modifications to the specifications deemed appropriate.
16.0 COOPERATIVE AGREEMENTS: To the extent provided by law in LA R.S. 33, 38 & 39 et seq., the
successful vendor may elect to make this contract available to other public agencies that participate in
purchasing cooperative purchasing agreements with the Caddo Parish School Board.
The vendor may be required to execute a separate contract with the purchasing cooperative or individual
participating public agency. Payment of incentive fees by the vendor to purchasing cooperatives in
exchange for contract promotion and participation is the exclusive obligation at the sole discretion of the
vendor. The Caddo Parish School Board receives no direct compensation for vendor participation in
purchasing cooperatives.
The bidder/proposer agrees to indemnify and hold harmless the Caddo Parish School Board from any
disputes arising from contract participation by other agencies participating in purchasing cooperatives or
cooperative purchasing agreements. Disputes between a participating public agency and any
bidder/proposer that may be awarded any agreement resulting from this solicitation are not the
responsibility of the Caddo Parish School Board. The exercise of rights of any rights or remedies by the
participating public agency or awarded bidder/proposer shall be the exclusive obligation of such party.
Caddo Parish School Board
RFP 01-27 STUDENT UNIFORMS AND ACCESSORIES 10

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