West Bloomfield Household Hazardous Waste and Electronics Recycling Project # 09092026-HHW

REQUEST FOR PROPOSALS
CHARTER TOWNSHIP OF WEST BLOOMFIELD
HOUSEHOLD HAZARDOUS WASTE AND
ELECTRONICS RECYCLING
BID #: 09092026-HHW
DEADLINE: OCTOBER 5, 2026 @ 1:00 PM
The Charter Township of West Bloomfield is requesting proposals from qualified contractors to facilitate two (2)
Household Hazardous Waste (HHW) Collection Events in 2027. Sealed proposals may be submitted to the West
Bloomfield Clerk's Department at 4550 Walnut Lake Road, West Bloomfield, Michigan 48323 until October 5, 2026,
at 1pm, at which time the name of submitting proposers will be read. One (1) original and three (3) copies of a
proposal must be submitted.
The Contract to be awarded is for two (2) HHW events, including electronics recycling in 2027 in accordance with the
Scope of Services portion of this Request for Proposals. The Township may extend the Contract for up to three (3)
additional one-year periods under the same terms and conditions, upon Township Board approval.
Bid packages can be obtained at the Township Clerk's office during normal working hours 8:00 am - 4:30 pm or
through the Michigan Intergovernmental Trade Network (MITN) www.bidnet.com or through the Township's website
www.wbtownship.org.
WEST BLOOMFIELD TOWNSHIP RESERVES THE RIGHT TO ACCEPT OR REJECT ANY OR ALL
BIDS AND TO WAIVE ANY IRREGULARITIES.
GENERAL CONDITIONS
1. SUBMITTAL
All proposals must be submitted in a sealed envelope or package, and must include the following information
on the exterior of the package:
* Bidder's Business Name and Address
* Bid number and Proposal Name
* Send proposals to the attention of the Clerk's office, Charter Township of West Bloomfield Clerk's
Department and address as directed below:
For delivery directly to the Town Hall, 4550 Walnut Lake Road, West Bloomfield, Michigan 48323
DO NOT PUT YOUR BIDS IN THE TOWNSHIP DROP BOX.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
It is the responsibility of the Bidder to ensure that the proposal arrives on time and at the right
place. Any proposals received after the above date and time will be disqualified.
2. PUBLIC INFORMATION
All submitted proposals and information included therein or attached thereto shall become
public record upon delivery to the Township.
3. CLARIFICATION OF RFP
Any request(s) for clarification of this RFP shall be made in writing. For questions contact
Catherine Ellerson, Purchasing and Procurement Manager, cellerson@wbtownship.org. In the
event it becomes necessary to revise any part of the RFP, an Addendum will be posted on the
township website and the MITN website.
4. RIGHT TO REJECT PROPOSALS AND WAIVE INFORMALITIES
The Township reserves the right to reject any or all proposals, to award the contract, not award
the contract, split the award after review of the proposals, and award more than one contract.
The Township reserves the right to reject low proposals or to accept a higher proposal, to
negotiate terms and conditions, to waive any irregularities and/or informalities, and to accept
or reject any item or combination of items. The Township reserves the right to award the
project to the Bidder it deems to best serve the overall interests of the Township and reserves
the right to accept or reject any or all proposals received in response to the Request for
Proposals.
Any acceptance of a bid shall not be binding on the Township until the Township Board has
approved the award of contract, and until the Bidder has submitted the signed Contract, proof
of insurance, and satisfied all acceptance conditions. The Township reserves the right to
continue to review, evaluate and investigate all bids and Bidders until there is a binding contract
between the parties.
5. RESPONSIVE PROPOSALS
Bidders are expected to examine the RFP requirements and all instructions. Failure to do so
shall be at the company's risk. The proposal shall substantially conform to the terms,
conditions, and specifications of this Request for Proposal; otherwise, it may be declared non-
responsive and rejected. Bidder shall provide a straight forward, concise description of the
capabilities to satisfy the requirements of the Request for Proposals. The person signing the
proposal must initial all erasures or other changes. If any person contemplating submitting a
proposal is in doubt of the true meaning of any part of the specifications or other conditions
with the RFP, they are advised to call and have the portion in question clarified.
6. CHANGES AND ADDENDA TO BID DOCUMENTS
Each change or addendum issued in relation to the RFP will be on file in the Purchasing Office.
In addition, all changes and addenda will be posted on the township website and MITN website.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
It shall be the contractor's responsibility to make inquiry as to the changes or addenda issued.
All such changes or addenda shall become part of the contract and all bidders shall be bound
by such changes or addenda.
7. INTERVIEWS/PRESENTATIONS
The Township reserves the right to interview qualifying bidders as part of the evaluation
process.
8. PROPOSED PRICE
The prices proposed shall be held firm for 120 days or final award of contract, whichever comes
first, except the successful proposal prices shall be held firm for the entire contract period. The
terms and provisions of this RFP and the Bidder's response shall become contractual
obligations if a contract ensues. Failure of the successful Bidder to accept these obligations
may result in cancellation of the award.
9. WITHDRAWAL OF PROPOSAL
Proposals may be withdrawn in person by a bidder, or authorized representative, provided their
identity is known and a receipt is signed for the bid, but only if the withdrawal is made prior
to the stated bid deadline. No proposal may be withdrawn for at least 90 days after opening
except the successful bidder whose prices shall remain firm for the entire contract period.
10. EXECUTION OF CONTRACT
Each proposal is received with the understanding that an acceptance in writing by the Township
of the offer, to furnish any or all of the services and materials described, shall be implemented
by a written contract to be approved by the Township between the bidder, as the independent
contractor, and the Township. This contract shall bind the bidder to furnish and deliver the
services quoted, at the prices stated, and in accordance with the condition of said accepted
proposal. It is agreed that the successful bidder will not assign, transfer, convey, or otherwise
dispose of the contract or its right, title, or interest in or to the same, or any part thereof, without
previous consent of the Township and any sureties.
If a bidder does not execute a Contract acceptable to the Township within 10 days after being
notified of selection, the Township may give notice to the bidder of the Township's intent to
select the next most qualified firm or call for new proposals, whichever the Township deems
most appropriate.
No contract with the Charter Township of West Bloomfield can be assigned, transferred, or
subcontracted without approval in writing from the Township.
11. LIABILITY FOR COSTS
The Township is not liable for any costs incurred by firms with regard to this RFP.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
12. TAX EXEMPTION
Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include
such taxes in the proposal figure. The Township will furnish the successful bidder with tax
exemption certificates when requested.
13. INDEMNIFICATION AND HOLD HARMLESS
The selected bidder shall, at its own expense, protect, defend, indemnify and hold harmless the
Charter Township of West Bloomfield, its elected and appointed officials, employees and
volunteers and others working on behalf of the Charter Township of West Bloomfield, against
any and all claims, damages (including but not limited to direct, indirect, incidental,
consequential, special and punitive damages), costs, lawsuits and expenses including, but not
limited to, all costs from administrative proceedings, court costs, and actual and/or reasonable
attorney fees, that may incur as a result of any acts, omissions or negligence of the selected
bidder, its employees or agents or its subcontractors of sub-subcontractors, or any of their
officers, employees or agents which may arise out of the contract.
The Contractor's indemnification responsibilities shall include the sum of damages, costs and
expenses which are in excess of the sum paid out on behalf of or reimbursed to West
Bloomfield Township or its elected and appointed officials, employees and volunteers, or by
the insurance coverage obtained and/or maintained by the selected firm pursuant to the
requirements of this RFP and the contract entered into.
14. INSURANCE REQUIREMENTS
The Contractor shall secure and maintain during the term of this contract insurance in the types
and amounts specified in Attachment A, from an insurance agency authorized to do business
in the State of Michigan, whose rating is satisfactory to the Township's Risk Management
Advisor. The Contractor shall be required to provide a certificate of insurance evidencing the
required coverage prior to execution of the contract and the policies shall include the additional
insured language. See Attachment A. In addition, a copy of your current insurance coverage
should be attached to this bid.
15. IRAN LINKED BUSINESS
In accordance with Michigan Public Act 517 of 2012, the Iran Economic Sanctions Act, MCL
129.311, et seq., effective date 4/1/13, all vendors must certify that they are not an "Iran Linked
Business" in order to submit a proposal. The act prohibits individuals who have economic
relations with Iran from submitting bids on RFP's with the state or any other public entities.
The act also includes penalty provisions for submittal of false certifications. See Attachment
"B".
16. MATERIAL SAFETY DATA SHEETS
Safety Data Sheets (SDS) (previously known as Material Safety Data Sheets (MSDS)) must be
supplied when chemicals are part of any order.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
17. NON-COLLUSION
Bidder declares that the proposal is not made in connection with any other bidder submitting a
proposal for the same commodity or commodities, and that the proposal is bona fide and is in
all respects fair and without collusion or fraud.
18. FEDERAL, STATE, LOCAL LAWS
All bidders will comply with all Federal, State, and Local laws, ordinances, rules, and
regulations. Ignorance on the part of the bidder shall not, in any way, relieve the bidder from
responsibility for compliance with said laws and regulations, or any of the provisions of these
documents.
CONTRACT
1. CONTRACT PERIOD
The contract period shall be for one (1) year from the effective date, with three (3), one (1)
year renewal periods, at the Township's option.
2. CANCELLATION OF CONTRACT
The Township reserves the right to cancel any Contract at any time upon thirty (30) days prior
written notice of its intent to terminate agreement. The selected firm shall provide the
Township at least ninety (90) days prior written notice of its intent to terminate any Contract.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
SUBMITTAL REQUIREMENTS
West Bloomfield Township is requesting that the following information be part of your formal
submittal:
SUBMITTED PROPOSALS SHALL BE ORGANIZED INTO THE SECTIONS OUTLINED
BELOW. LABEL AND TAB EACH SECTION AND NUMBER THE PAGES.
1. BIDDER INFORMATION
Firm Name:
Address:
City/State/Zip Code:
Telephone Number: Email Address:
Firm Established __________________________ Years in Business: _____________________
Type of Organization: ______________________ State of Organization: _________________
Representative's Name:
Title:
Signature:
Date:
It is agreed by the signed bidder that the signature and submission of this proposal represents the bidder's
acceptance of all terms, conditions, and requirements of the proposal specifications and, if awarded the
proposal shall be incorporated into the Contract between the parties.
The bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses
incurred, which are not specifically delineated in the proposal documents, but which are incidental to the
scope, intent and completion of the Contract, shall be deemed to have been included in the prices for the
various items scheduled.
It is understood that all proposed prices shall remain in effect for a least 120 days from the date of the
proposal opening to allow for the award and that, if awarded the Contract the prices shall remain firm
throughout the Contract period and any renewal term.
The bidder affirms that he/she is duly authorized to execute this proposal; that this proposal has not been
prepared in collusion with any other proposer; and that the contents of this proposal as to prices, terms or
conditions have not been communicated by the undersigned or any employee or agent, to any competitor;
and the bidder has full authority to execute the Contract awarded as result of, or on the basis of the proposal.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
By submission of this proposal the Bidder agrees that at the time of submittal: (1) Bidder has no interest,
including financial benefit, commission, finder's fee, or any other remuneration, and shall not acquire any
interest, either direct or indirect, that would conflict in any manner or degree with the performance of
Bidder's services; and that (2) Bidder had no notice or knowledge of any "Conflict of Interest" that would
be created by an award of Contract to Bidder A. "Conflict of Interest" shall include holding or retaining
membership, or employment, on a board, elected office, department, division of bureau, or committee
sanctioned by and/or governed by the Charter Township of West Bloomfield. Bidders shall identify any
interest, and the individuals involved, on separate paper with the proposal; and shall understand that the
Township, at its discretion may reject their proposal.
2. BID SPECIFICATIONS
i. BID BOND
A bond no less than $5,000 shall be submitted with all proposals.
ii. REFERENCES
A list of HHW collections performed in the last two years with contact person and phone
number for each event.
iii. SUBCONTRACTORS
A list of subcontractors that will be used in performing all services related to this request
for proposals.
iv. HOUSEHOLD HAZARDOUS WASTE
1. The types of materials to be collected shall be household waste materials from
residential generators that may be described as ignitable, reactive, corrosive, toxic,
and other such materials as defined by Public Act 451 of 1994, Natural Resources
and Environmental Protection Act, as amended (e.g., oil-based paint, fuels,
solvents, acids, bases, pesticides, herbicides, mercury, and aerosols).
2. The Contractor will provide containers for the collection of household hazardous
waste materials, including, but not limited to, US Department of Transportation
approved drums, packing materials, labels, manifests, and motor vehicles as
required by law and shall enter such data on labels and manifests as required by
law.
3. The Contractor must declare legal generator status once the material is loaded onto
the Contractor's vehicle.
4. The Contractor will provide the proper transportation of all household hazardous
materials utilizing licensed hauling vehicles pursuant to any and all local, state, or
federal laws and regulations.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
5. The Contractor will properly store and dispose of all household hazardous
materials in a properly licensed disposal site pursuant to any and all local, state, or
federal laws and regulations.
6. Written documentation of the total quantity of each waste, its disposal site, and all
required paperwork to verify disposal at a licensed facility will be provided to the
township within 30 days of each scheduled pick up.
7. The Contractor will provide a detailed list of acceptable items and items which will
not be allowed for disposal as required by the Contractor, local, state, or federal
laws and regulations (e.g., ammunition, weapons, explosives).
8. The Contractor will be responsible for identifying all unknown materials to
determine proper DOT shipping requirements.
9. The Contractor will be responsible for handling remote openings for reactive.
v. ELECTRONICS RECYCLING
A. Accepted Items - Collection and processing of electronic equipment
("Equipment") from residential households in the Township. Equipment is
defined as AC/DC electronic items including but not limited to computers,
servers, laptops, printers, monitors, routers, switches, TVs, cable and satellite
boxes, modems, VCRs, DVD players, small kitchen appliances, microwave
ovens, blenders, can openers, land telephones, answering machines, cell phones
and charging accessories, home stereos, car stereos, turntables, CD players,
cassette players, circuit boards, wire, hard drives, power supplies, UPS and
extension cords. Equipment does not include washers, dryers, refrigerators,
freezers, air conditioners, any electronic appliance weighing more than 100
pounds or any item presented to Contractor in a sealed box.
B. The equipment and staff specified below are the minimum requirements for the
collection events, if applicable, and shall be on Site at all times during the events:
a. Three (3) 48 foot semi-trailers
b. 12-15 person staff
c. Two (2) fork lifts
d. Four (4) manual pallet jacks
C. The capacities of the trailer and trucks specified above as are not a limitation on
the amount of Equipment Contractor shall accept for collection, processing and
disposal at an Event.
D. The Contractor shall provide Certificates of Recycling and Hard Drive Destruction
upon request and without additional charges.
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
vi. RECORD KEEPING
1. The Contractor must complete record keeping forms required by the US
Environmental Protection Agency and all regulatory agencies through which the
wastes are transported and the final destination where the waste will be disposed
of. Verification copies must be provided to the township within 30 days of a pick
up by the Contractor.
2. The Contractor shall submit with the bid the names, addresses, EPA numbers, and
state certification numbers of main offices, transporters, and disposal sites
connected with this contract.
3. The Contractor shall submit with the bid evidence of full laboratory certification
by appropriate authorities for principle or subcontractor.
vii. ENVIRONMENTAL RESPONSIBILITY
The Charter Township of West Bloomfield is committed to improving public health and
safety. As part of this commitment, the Township agrees to pay for the recycling or
reuse of household hazardous waste collected at the collection events if the cost for these
services are less than, equal to, or no more than 15% greater than the cost for disposal.
The Township's preferred method for disposing of material collected at the collection
events are as follows (in decreasing order of preference):
1. Reuse
2. Recycle
3. Fuel Blend
4. Neutralize
5. Stabilize
6. Incinerate
7. Landfill
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West Bloomfield Township
HHW and Electronics Recycling
Bid #: 09092026-HHW
ATTACHMENT A
INSURANCE REQUIREMENTS
The Contractor shall not commence work under this Contract until they have obtained the insurance
required under this section. All coverage shall be with insurance companies licensed and admitted to do
business in the State of Michigan. All coverages shall be with insurance carriers acceptable to the Charter
Township of West Bloomfield.
1. Workers' Compensation Insurance: The Contractor shall procure and maintain during the life of
this contract, Workers' Compensation Insurance, including Employers' Liability Coverage, in
accordance with all applicable statutes of the State of Michigan.
2. Commercial General Liability Insurance: The Contractor shall procure and maintain during the life
of this contract, Commercial General Liability Insurance on an "Occurrence Basis" with limits of
liability not less than $1,000,000 per occurrence and/or aggregate combined single limit, Personal
Injury, Bodily Injury, and Property Damage. Coverage shall include the following extensions: (A)
Contractual Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage;
(D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse,
and underground (XCU) Exclusions, if applicable.
3. Motor Vehicle Liability: The Contractor shall procure and maintain during the life of this contract
Motor Vehicle Liability Insurance, including Michigan No-Fault Coverage, with limits of liability not
less than $1,000,000 per occurrence combined single limit for Bodily Injury, and Property Damage.
Coverage shall include all owned vehicles, all non-owned vehicles, and all hired vehicles.
4. Excess Liability Insurance: The contractor shall procure and maintain during the life of this contract,
Excess Liability Insurance in the amount of $1,000,000 per occurrence and $1,000,000 aggregate.
5. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as
described above, shall include an endorsement stating that the following shall be Additional Insureds:
The Charter Township of West Bloomfield, all elected and appointed officials, all employees and
volunteers, all boards, commissions, and/or authorities and board members, including employees and
volunteers thereof.
6. Cancellation Notice: All Coverages, as described above, shall include an endorsement stating the
following: "It is understood and agreed that Thirty (30) days Advance Written Notice of Cancellation,
Non-Renewal, Reduction, and/or Material Change shall be sent to: Catherine Ellerson, Purchasing and
Procurement Manager, Charter Township of West Bloomfield, P.O. Box 250130, West Bloomfield,
MI, 48325.
7. Proof of Insurance Coverage: Insurance certificates must be supplied within five (5) business days
of contract award and sent to Catherine Ellerson, Purchasing and Procurement Manager, Charter
Township of West Bloomfield, MI 48323.
8. If any of the above coverages expire during the term of this contract, the Contractor shall deliver
renewal certificates and/or policies to Charter Township of West Bloomfield at least ten (10) days prior
to the expiration date.
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