2027-09 Painting Projects Due 10/14/2026

PURCHASING
BID #2027-09
ON-CALL PAINTING SERVICES
TOWN BUILDINGS & SCHOOL FACILITIES
SEALED submissions are subject to the standard Bidder:
instructions set forth on the attached sheets.
Any modifications must be specifically _________________________________
accepted by the Town of Stratford. Doing Business As (Trade Name)
_________________________________________
Address
Tuesday, September 22nd 2026
Released: _________________________________________
Town / State / Zip
Phillip Ryan, Purchasing Agent
_________________________________________
Title (Mr /Ms)
_________________________________________
Signature
_________________________________________
Telephone
_________________________________________
E-mail
Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent,
2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:
10:00AM, Wednesday, October 14th 2026
NOTE:
1. Bidders are to complete all requested data in the upper right corner of this page and must return
this page with their bid proposal.
2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears to
the Town of Stratford upon debt, or contract or who has been within the prior five (5) years, a
defaulter as surety or otherwise upon obligations to the Town of Stratford.
3. Submissions are to be submitted in a sealed envelope and clearly marked "BID #2027-09" on the
outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.
offering more from forest to shore

INVITATION TO BID
The Town of Stratford (Town) is seeking competitive bids from qualified contractors with proven industry experience, to
provide labor, materials, tools, equipment, and all else necessary, to perform on-call painting services for both interior and
exterior projects located at Town buildings and Public Schools' facilities. Town may award to multiple bidders based on overall
competitive cost, scheduling availability and range of services on offer.
TERM / RENEWAL OF CONTRACT
The Town intends to award a (12) month contract commencing upon award of contract.
On (60) days advance written notice, the Town may renew the 2027 contract per the same terms and conditions,
including an agreed upon optional cost of living allowance (COLA) increase.
Option to renew each extended term shall be at the sole discretion of the Town of Stratford and shall be mutually
agreed upon by both parties.
REQUESTS FOR INFORMATION (RFI) / ADDENDA
Direct requests in writing to: Town of Stratford, Purchasing Department
E-mail: Purchasing@townofstratford.com
NOTE: Written requests for information will not be accepted after 12:00PM on Monday, October 5th 2026.
Response will be in the form of an addendum that will be posted approximately Thursday, October 8th 2026 at the close of
business to the Purchasing Department website: https://www.stratfordct.gov/page/purchasing-department
It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder
and any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth above,
may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or
in any other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.
SCHEDULE
The successful bidder ("Contractor") shall be required to complete individual projects as scheduled per an "as-needed" basis.
No individual project shall exceed $100,000.00 as the intent of this contract is for the maintenance and upkeep of Town
buildings and Public Schools' facilities.
REQUIREMENTS
A. Prospective bidders are strongly advised to visit the site and verify the scope of the work, including measurements
and quantities, prior to submitting a bid. Town reserves the right to increase or decrease the amount of work, as deemed
in its best interest.
B. Price is to include all labor, materials, permits, fees, disposal, etc., required to properly complete the project, including,
but not limited to, the following:
1. Permit approval where required and as necessary.
2. Site preparation and staging as required and specified.
3. Proper disposal of all removed paint and related material debris caused by prep work.
4. Installation of all new paint material and related product as specified.
5. Site clean-up.
C. The Bidder must not discriminate, nor permit discrimination, against any person on the grounds of race, color, national
origin, religion, sex, handicap, or veteran status, in their employment practices, in any of their contractual
arrangements, in all service and accommodations they offer to the public, and in any of their other business operations.
D. The successful bidder MUST secure all required permits prior to commencing work on the site.
NOTE: The Town is not able to waive the State of Connecticut Education Fee applied to any project.
E. The awarded contractor will have access to the site as indicated under "SCHEDULE" and agreed upon at award of
contract. All work must be completed in a timely manner. At the Contractor's option, he/she may access the site on
holidays, Saturdays and Sundays, if the Contractor pays the cost (including all overtime) for any required Town
staff/services. All work time must be approved and coordinated with the Town Engineer or designee.
F. Award of the project, either partial or in its entirety, is contingent upon funding approval by the Town Council.
BID #2027-09 / On-Call Painting Services
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G. References: Provide at least three (3) references (preferably municipalities) regarding similar projects performed.
H. The Town of Stratford will not accept receipt of any service, unless all specifications stated in the bid document have
been accommodated and/or approved by written consent. The Contractor shall be required to correct any
nonconforming issues at no expense to the Town of Stratford.
I. Exceptions: Bidders are required to provide full details of any exceptions to the specifications. Details must be
submitted separately and attached to the proposal page.
J. The Contractor shall be responsible for any repairs to buildings, furnishings and grounds, resulting from damages
incurred while performing the work.
K. All costs submitted in proposal must include equipment, machinery, mobilization, labor, insurances, permits and
delivery. All subcontractors must be identified and their labor rates submitted with proposal page.
L. Prices must remain firm through the first (12) months of the contract period. After the initial (12) month period, prices
may be adjusted in (12) month minimum intervals, reflecting COLA per industry standards. The Town reserves the
right to reject any requested price increase deemed excessive in the opinion of the Town and cancel the contract. The
Contractor must submit a formal request for an increase to the Purchasing Department, no later than thirty (60) days
prior to the effective price increase date. The request shall contain the date the increase takes effect. No retroactive
price increases will be allowed.
M. The Town shall have the flexibility to add or delete any location as deemed necessary in its best interest, or to adjust
the work schedule as necessary.
N. The Town reserves the right to cancel this contract due to unsatisfactory service and/or noncompliance with the terms
set forth herein, or when the service is no longer required due to insufficient funds or restructuring of a facility,
whereupon the Town shall provide the Contractor with two (2) weeks' written notice.
O. The Contractor shall demonstrate a minimum five (5) years' experience in the industry and shall maintain a local
facility in order to perform services per the Scope of Work.
P. The Contractor must fully comply with all relevant OSHA requirements and regulations.
SUBCONTRACTORS
1. Subcontracting will not be permitted without the prior knowledge and written approval of the Town.
2. Approved subcontractors must provide details regarding company contracts, personnel references and proof of
all applicable licensing/certification.
3. The Contractor assumes full responsibility of the Contract.
BASIS OF AWARD
The following factors will be considered in awarding the contract:
Compliance (valid licenses, certification, permits, OSHA) of company as required by federal, state and local law.
Experience and number of skilled employees available to service the contract.
Geographical location and response time to worksite.
Cost.
BID PROPOSAL FORM (1/2)
BID #2027-09 / On-Call Painting Services
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I, ___________________________________________________________have received the following contract documents,
1. Bid Document #2027-09
2. Sections: 09911 Exterior Painting, 09912 Interior Painting, 09931 Transparent Finishes
3. Addenda ___ through ___ posted at https://www.stratfordct.gov/page/purchasing-department and have included their
provisions to supply all labor, materials, tools, equipment, permits, taxes and insurances, to perform the specified work.
NOT TO EXCEED $100,000.00 PER CONTRACT
Bid amount shall be unit cost per square foot using gross wall area per room.
Unit cost paint scope shall include all surfaces with existing paint finish, including, walls, window trim, wood trim, door frames
and doors that have existing painted finish. Wall and trim color(s) shall be selected by Owner.
UNIT COST - ON CALL INTERIOR PAINTING
$__________________ /square foot
_________________________________________________________ /square foot
Written Amount
UNIT PRICES
Provide unit costs for the following items:
1. Cost to sand, prep, and apply transparent finish to existing wood door. Refer to specification section 09931.
$____________ /Door
2. Cost to clean, scrape, prep, prime and apply 2 coats of paint to wood window (3 coats total). Refer to specification
section 09911.
$____________ /15 SF Window
$____________ /20 SF Window
$____________ /25 SF Window
3. Cost to clean, scrape, prep, and paint exterior surfaces with the highest quality grade paint by submitted
manufacturer. Refer to specification section 09911.
$____________ /SF
4. Cost to clean (powerwash), prep, and paint exterior wood porch surfaces. Refer to specification section 09911.
$____________ /SF
BID PROPOSAL FORM (2/2)
BID #2027-09 / On-Call Painting Services
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5. Hourly rate to remove existing glazing and re-glaze windows with glazing compound.
$____________ /Hour
6. Hourly rate for lead paint abatement per local, state and federal regulations. Inclusive of materials and proper disposal.
$____________ /Hour
7. Hourly rate for exterior powerwashing.
$____________ /Hour
8. Hourly rate for carpentry and wood repairs and restoration.
$____________ /Hour
A complete itemized schedule of values may be required to be provided by the Contractor, prior to award of contract for
individual projects.
The Bidder hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either directly
or by notification from any sub-bidder or material supplier found in the Contract Documents are listed herewith in this Bid
Form.
State any and all exceptions that may apply and to the Contract Documents and attach to this page.
Name Title Signature Date
CHECKLIST
The following must be submitted with proposal:
Cover page, completed and signed.
Addenda acknowledged on bid proposal page, or
Signed and submitted with modified pricing if requested.
List of references where projects performed of comparable scope within the past three years.
List of all subcontractors identifying each trade, hourly rates, location, and Tax ID number.
Identify any exceptions that may apply. These must be itemized and attached to the proposal form.
W9 Form.
REFERENCES
Provide reference details of most recent similar scope projects performed:
BID #2027-09 / On-Call Painting Services
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REFERENCE #1:
Name of Company Phone
Contact Person Cell
Company Address Fax
Date work completed Email
REFERENCE #2:
Name of Company Phone
Contact Person Cell
Company Address Fax
Date work completed Email
REFERENCE #3:
Name of Company Phone
Contact Person Cell
Company Address Fax
Date work completed Email
REFERENCE #4:
Name of Company Phone
Contact Person Cell
Company Address Fax
Date work completed Email
REFERENCE #5:
Name of Company Phone
Contact Person Cell
Company Address Fax
Date work completed Email
SUBCONTRACTORS
Provide subcontractor details if any are to be employed as part of this contract, including labor rates:
BID #2027-09 / On-Call Painting Services
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SUBCONTRACTOR #1:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade Email
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
SUBCONTRACTOR #2:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade Email
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
SUBCONTRACTOR #3:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade Email
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
SUBCONTRACTOR #4:
Name of Company Fed ID #
Contact Person Title
Company Address Phone
Trade Email
Rates: Supervisor $________/hr Foreman $________ /hr Journeyman $________ /hr Apprentice $________ /hr
PURCHASING DEPARTMENT
TOWN OF STRATFORD
BID #2027-09 / On-Call Painting Services
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INSTRUCTIONS FOR BIDDERS
TERMS AND CONDITIONS OF BID
BID PROPOSALS
Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside "BID #2027-09" including all outer
packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are
permitted. Bid proposals are to be in the office of the Purchasing Department, Town Hall, 2725 Main Street, Room 104, Stratford,
Connecticut, prior to date and time specified, at which time they will be publicly opened.
RIGHT TO ACCEPT / REJECT
AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE TOWN OF STRATFORD
RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME,
OR ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE TOWN OF STRATFORD.
POWER OF REJECTION
The Mayor shall have the power to reject all bids and to advertise again.
QUESTIONS
Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:
Email: Purchasing@townofstratford.com
Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in
the bid documents prior to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right
to dispute the bid specifications and conditions.
PRICES
Prices quoted must be firm, for acceptance by the Town of Stratford, for a period of ninety (90) days. Prices shall include all
applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid.
F.O.B. DESTINATION
Prices quoted shall be net, delivered to destination. Bids quoting other than F.O.B. Destination may be rejected
PERMITS
The contractor shall be responsible for securing all necessary permits, state and local, and as required by the Town of Stratford.
PAYMENT PROCEDURES
No voucher, claim or charge against the Town shall be paid without the approval of the Director of Finance for correctness and
legality.
PAYMENT PERIOD
The Town of Stratford shall put forth its best effort to make payment within thirty days (30) after delivery of the item acceptance
of the work, or receipt of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless
otherwise specified. For projects that do not require a performance or bid bond, The Town of Stratford reserves the right to retain
five percent (5%) of total bid amount, which is payable ninety (90) days after final payment or acceptance of the work.
THE CONTRACTOR
The Contractor for the work described shall be thoroughly familiar with the requirements of all specifications, and the actual
physical conditions of various job sites. The submission of a proposal shall be construed as evidence that the Contractor has
examined the actual job conditions, requirements, and specifications. Any claim for labor, equipment, or materials required, or
difficulties encountered which could have been foreseen had such an examination been carefully made will not be recognized.
ASSIGNMENT OF CONTRACT
No contract may be assigned or transferred without the consent of the Town of Stratford.
AWARD OF BIDS
BID #2027-09 / On-Call Painting Services
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Contracts and purchases will be made or entered into with the lowest responsible bidder meeting specifications, except as
otherwise specified in the invitation. If more than one item is specified in the invitation, the Town of Stratford reserves the right
to determine the low bidder on an individual basis or on the basis of all items included in the Invitation for Bids, unless otherwise
expressed by the Town.
The Town will be reviewing proposals to ensure contractors/individuals/suppliers/vendors are not debarred or suspended.
The System for Award Management (SAM.gov):
https://sam.gov/content/home
CT Department of Labor:
https://portal.ct.gov/dol/knowledge-base/articles/wage-and-workplace-standards/debarment-lists?language=en_US
GUARANTEE
Equipment, materials and/or work executed shall be guaranteed for a minimum period of one (1) year against defective material
and workmanship. The cost of all labor, materials, shipping charges and other expenses in conjunction with the replacement of
defective equipment, and/or unsatisfactory work, shall be borne by the Contractor.
CATALOGUE REFERENCE
Unless expressly stated otherwise, any and all reference to commercial types, sales, trade names and catalogues are intended to
be descriptive only and not restrictive; the intent is to indicate the kind and quality of the articles that will be acceptable. Bids on
other equivalent makes, or with reference to other catalogue items will be considered. The bidder is to clearly state exactly what
will be furnished. Where possible and feasible, submit an illustration, descriptive material, and/or product sample.
OSHA
The bidder will certify all equipment complies with all regulations and conditions stipulated under the Williams-Steiger
Occupational Safety and Health Act of 1971, as amended. The successful bidder will further certify that all items furnished under
this project will conform and comply with Federal and State of Connecticut OSHA standards. The successful bidder will agree
to indemnify and hold harmless the Town of Stratford for any and all damages that may be assessed against the Town.
LIFE CYCLE COSTING
Where applicable, Life Cycle Costing will be used as a criterion for awarding bids. This is a method of calculating total cost of
ownership of an item over the life of the product, which may include operation and maintenance expenses, transportation, salvage
value, and/or disposal costs.
INSURANCE
The Contractor shall not commence any work under the Contract until all insurance required by this section has been obtained
and Certificates of Insurance and any other evidence of required coverage requested by the Town, including a copy of the policy
itself, have been received and approved by the Town.
Such policies shall stipulate that no coverage can be changed or canceled, including for non-payment of premium, unless the
Town has had thirty (30) days prior notice in writing. Certificates of renewals or changes in policies shall be delivered to the
Owner at least thirty (30) days prior to the expiration of the policy.
All insurance issuers chosen by the Contractor must be licensed to do business in the State of Connecticut and rated A- or better
by A.M. Best Rating Services.
The Town always reserves the right to reject insurance companies, if approved insurance policies cannot be provided the contract
shall be terminated.
The insurance requirements set forth below are minimum limits of coverage only and in no way limit the Contractor's liability.
The following insurance is required to be maintained in full force until all work required by the contract has been fully completed,
except that Products/Completed Operations coverage shall be maintained for five (5) years.
Worker's Compensation: The Contractor shall carry Worker's Compensation and Employer's Liability Insurance in the form
and in such amounts as may be currently required to comply with the Labor Laws of the State of Connecticut. Statutory Limits.
Automobile Insurance: The Contractor shall carry and maintain during the life of the Contract a policy with a combined single
limit of $1,000,000.00 and rider CA9948 or equivalent.
BID #2027-09 / On-Call Painting Services
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This policy shall include all liability of the Contractor arising from the operation of all self-owned motor vehicles used in the
performance of the Contract; and shall also include a "non-Ownership" provision covering the operation of motor vehicles not
owned by the Contractor, but used in the performance of the work.
Commercial General Liability:
Per Occurrence Limit: $1,000,000
Aggregate Limit: $2,000,000
Bodily Injury and Property Damage Limit: $5,000,000
Products/Completed Operations Limit: $1,000,000
This policy shall include Subcontractor's Liability coverage, protecting the Contractor and the Town against liability arising out
of the activities of Subcontractors engaged by him/her in the performance of the work.
Umbrella Policy: An umbrella policy in the amount of $5,000,000.00 covering general liability, auto liability, and employer
liability is required.
Waiver of Subrogation: Waiver of subrogation is required on all policies.
Additional Insureds: The Town of Stratford, its officers, officials, employees, agents, boards, and commissions shall be named
as Additional Insureds. The coverage shall be primary and non-contributory and contain no special limitations on the scope of
protection afforded to the Town of Stratford. A waiver of subrogation applies under general liability, auto liability and workers
compensation.
The coverage shall be primary and non-contributory and contain no special limitations on the scope of protection afforded to the
Town of Stratford. A waiver of subrogation applies under general liability, auto liability and workers compensation.
Subcontractor's Insurance: Each Subcontractor engaged by the Contractor to perform any work under the Contract shall obtain
all insurance required of the Contractor in the same amounts and subject to the same provisions specified above for the Contractor,
including the Additional Insured requirement. Certificates of Insurance shall be submitted to the Contractor and the Town and
approved by the Town, before commencing any work.
HOLD HARMLESS
Contractor shall defend, indemnify, and hold harmless the Town of Stratford, its officers, employees, agents or volunteers, from
and against any and all claims and demands of any nature for any loss, damage or injury which any person may suffer by reason
of, or in any way arising out of, this Agreement, unless caused by the sole negligence of the Town.
FEDERAL, STATE, AND LOCAL LAWS
All applicable Federal, State and local laws, rules and regulations of all authorities having jurisdiction over the locality of the
project shall apply to the contract and are deemed to be included herein. If the total amount of the project, including any current
or future change orders, exceeds $100,000.00 all work is to be done in accordance with Connecticut Department of Labor (CT-
DOL) rules and regulations. More information may be obtained from: www.ctdol.state.ct.us
The Davis-Bacon and Related Acts, shall apply to contractors and subcontractors performing on federally funded or assisted
contracts in excess of $2,000.00 for the construction, alteration, or repair (including painting and decorating) of public buildings
or public works. More information may be obtained from: https://www.dol.gov/whd/govcontracts/dbra.htm
NOTE: The Town shall apply the most current wage decision applicable at the time of contract award.
It is the Contractor's responsibility to obtain work classifications not included in the Wage Decisions package.
CONFLICT OF INTEREST
No officer or employee or member of any elective or appointive board, commission, committee or council of the Town, whether
temporary or permanent, shall have or acquire any financial interest gained from a successful bid, direct or indirect, in any project,
matter, contract or business within his/her jurisdiction or the jurisdiction of the board, commission, committee or council of
which he/she is a member. Nor shall the officer / employee / member have any financial interest, direct or indirect, in any contract
or proposed contract for materials or services to be furnished or used in connection with any project, matter or thing which comes
under his/her jurisdiction or the jurisdiction of the board, commission, committee or council of which he/she is a member.
SCOPE OF WORK / SITE INSPECTIONS
BID #2027-09 / On-Call Painting Services
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