RFP: Professional Services for Production and Management of the Frederick Douglass HBCU Classic Weekend of Hope

RFP: Professional Services for Production and Management of the Frederick Douglass HBCU Classic Weekend of Hope

The City of Rochester, New York, is seeking proposals from qualified individuals or organizations (hereafter referred to as Promoter) to produce, manage, and execute the events encompassing the Frederick Douglass HBCU Classic Weekend of Hope.

The issuance of this Request for Proposals (RFP) constitutes only an invitation to submit proposals to the City of Rochester as a means by which the City of Rochester can facilitate the acquisition of information related to the purchase of these services. The City of Rochester reserves the right to determine, in its sole and absolute discretion, whether any aspect of the proposal satisfactorily meets the criteria established in this RFP, the right to seek clarification from any Promoter(s), the right to negotiate with any Promoter(s) whether or not they submitted a proposal, the right to reject any or all proposals with or without cause, and the right to cancel and/or amend, in part or entirety, the RFP.

View the RFP

Timeline

Issue RFP: October 14, 2026

Deadline to email questions: October 21, 2026

Response to questions: October 23, 2026

Submission of proposals: November 4, 2026 at 12 p.m.

Proposal decision: November 2026

City Council vote: December 2026

Contract award: January 2027

Contact

All inquiries concerning this RFP shall be submitted via e-mail, citing the particular proposal section and paragraph number. Prospective Promoters should note that all clarifications and exceptions are to be included in the proposal. No contact is permitted with any other City staff member about this RFP during the RFP process unless specifically authorized in writing. Prohibited contact may be grounds for disqualification. Email inquiries to:

Joseph Alessi, Special Events Manager
joseph.alessi@cityofrochester.gov