3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)

NOTICE
October 13, 2026
Polk County, a political subdivision of the State of Florida, requests the submittal of quotes
for DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential).
Questions may be faxed to the Procurement Division, (863) 534-6789 or emailed to Divina
Arroyo at divinaarroyo@polkfl.gov and must be received prior to 10:00 a.m., Friday, October
30, 2026. Questions received after the stated date and time will not be considered.
Quotations may be faxed to the Procurement Division, (863) 534-6789 or emailed to Divina
Arroyo at divinaarroyo@polkfl.gov and must be received prior to 10:00 a.m., Tuesday,
November 10, 2026. Quotations received after the stated date and time will not be
considered.
Contractors are required:
To attend a Mandatory site visit on Tuesday, October 27, 2026, at 10:00 a.m. prior
to submitting their quote.
Read the Quote Specification thoroughly for any changes or special instructions.
All requirements and deadlines provided in this package must be upheld. Failure to
comply may result in suspension as provided within this document and the
Procurement Procedures.

DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
INSTRUCTIONS
1. The County shall consider awarding a quote to the Contractor that submits the overall
lowest price for demolition services, to include asbestos containing material described
more fully in the attached Asbestos Survey. If the structure has been deemed unsafe
by the Building Official, all material shall be considered to be Regulated Asbestos
Containing Material (RACM) and removed, transported, and disposed of according to
Department of Environmental Protection (DEP) regulations. To obtain a copy of the
Asbestos Surveys & Photos for DQ # 27-012, 3150-3200 Pollard Road, Winter Haven,
FL 33880 (Residential) demolition project please go the following FTP site:
https://ftp3.polk-county.net, you will be prompted for a User ID and Password. The
User ID is procurevendor and the password is solicitation. After you have logged in to
the FTP site, double click on the file folders "DQ # 27-012, 3150-3200 Pollard Road -
Attachments", select "Open" or "Save As" to download the quote documents. If you
need assistance accessing this website due to ADA or any other reason, please email
Divina Arroyo at divinaarroyo@polkfl.gov.
2. The Procurement Director reserves the right to accept or reject any or all quotes
and/or to award on an individual item basis or an overall low, whichever is deemed to
be in the best interest of the County.
3. All Contractors shall submit prices on County quotation forms provided in this quote
package. Failure to do so may cause your quote to be considered non-responsive.
4. Procurement staff will verify licensure and insurance is up to date and meets all
requirements prior to award.
5. When asbestos material is present or structure has been deemed unsafe by the Polk
County Building Official, the Contractor MUST hold a State of Florida Asbestos
Contractor's license, licensure type CJC. This portion of the scope of work shall
not be subcontracted. Contractor must note Asbestos Contractor license number on
the Quote Sheet provided in this package. Procurement staff will verify licensure is up
to date and active prior to award.
6. A Mandatory site visit will be held Tuesday, October 27, 2026, at 10:00 a.m.
7. Receiving date is Tuesday, November 10, 2026 prior to 10:00 a.m.
8. The Successful Bidder must register in our new Vendor Database if you have not
already done so prior to award of this bid. A purchase order cannot be issued to a
vendor until they have registered. You may register by going to the following link:
https://www.polkfl.gov/business/procurement/vendor-information/. Registered vendors
will receive a User ID and Password to access their company information. All
registered vendors must provide their owner gender, owner ethnicity, corporate status,
and a minimum of one (1) commodity code to be considered registered. It is the
responsibility of all vendors to update their vendor information. Only registered
vendors will receive notifications of future bids and quotes.
9. All prices quoted shall be good for thirty (30) days.
10. If it becomes necessary to revise or amend any part of this quote, an addendum will
be issued and will be posted on the County's website at
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
https://www.polkfl.gov/business/procurement/. It is the sole responsibility of the
bidders to check the website to ensure that all available information has been received
prior to submitting a quote.
11. MISTAKES: Contractors are required to examine the specifications, delivery
schedule, quote prices and all instructions pertaining to the requirements of this quote.
Failure to do so shall be at Contractor's risk. No change orders will be granted for
failure to fully inspect the entire parcel to accurately quote the project. Any questions
regarding work incorporated into project MUST be addressed prior to opening of quote
submittals. Questions shall be directed to the Procurement staff member noted on the
cover page of this package.
12. INDEMNIFICATION: Contractor, to the extent permitted by law, shall indemnify,
defend (by counsel reasonably acceptable to County), protect and hold the County,
and its officers, employees and agents, harmless from and against any and all, claims,
actions, causes of action, liabilities, penalties, forfeitures, damages, losses, and
expenses whatsoever (including, without limitation, attorneys' fees, costs, and
expenses incurred during negotiation, through litigation and all appeals therefrom)
including, without limitation, those pertaining to the death of or injury to any person, or
damage to any property, arising out of or resulting from (i) the failure of Vendor to
comply with applicable laws, rules or regulations, (ii) the breach by Contractor of its
obligations under any Agreement with the County entered into pursuant to this
solicitation, (iii) any claim for trademark, patent, or copyright infringement arising out of
the scope of Contractor's performance or nonperformance of the Agreement, or (iv)
the negligent acts, errors or omissions, or intentional or willful misconduct, of
Contractor, its professional associates, subcontractors, agents, and employees;
provided, however, that Contractor shall not be obligated to defend or indemnify the
County with respect to any such claims or damages arising out of the County's sole
negligence. The obligations imposed by this Section shall survive the expiration or
earlier termination of the Agreement.
13. PUBLIC ENTITY CRIME: The Contractor declares and warrants that neither the
Contractor nor any of the Contractor's affiliates, as that term is defined in Section
287.133, Florida Statutes, are subject to the restrictions in Section 287.133, Florida
Statutes, regarding the commission of a public entity crime. If during the term of this
Agreement, the Contractor or any affiliate is convicted of a public entity crime or is
otherwise prohibited from performing work for or transacting business with the County
pursuant to Section 287.133, Florida Statutes, then the Contractor shall be in material
default of this Agreement, and in such case, the County shall have the rights and
remedies as provided herein.
14. TERMINATION/SUSPENSION: The Procurement Director reserves the right to
terminate or suspend a vendor, in whole or in part, when it is in the best interest of the
County to do so. The Procurement Director, or their designee, shall notify the vendor,
in writing, of any such action with notice of the effective date of termination or
suspension. This notice shall also specify the state of the work at the time of
termination or suspension. Actions that will cause a vendor to be suspended include,
but are not limited to:
* Quality of work
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
* Repeated inspections
* Not completing jobs within the time given
* Lack of current insurance on file
* Vandalism
* Safety
* Any act of fraud
* Repeated incomplete or incorrect document submissions
Initial suspension will be a minimum of six months; continued deficiencies will result in
termination and deactivation from the County's vendor database, in accordance with
Procurement procedures.
15. Vendors must possess a Polk County Local Business Tax Receipt (f/k/a Occupational
License) in order to do business with the Polk County Board of County
Commissioners. Procurement staff will verify that the successful Contractor possesses
a valid Business Tax Receipt prior to award.
16. This document and any resulting purchase orders shall be governed in all respects by
the laws of the State of Florida and any litigation with respect thereto shall be brought
only in the Courts of Polk County, Florida or the United States District Court, Middle
District of Florida located in Hillsborough County, Florida.
17. Safety Requirements: The Contractor shall take all necessary precautions for the
safety of and shall provide the necessary protection to prevent damage, injury or loss
to: all employees on the project and other persons who may be affected by it; all of the
project work; and all materials or equipment to be incorporated, whether in storage on
or off the site. The Contractor shall assume all risk of loss for stored equipment or
materials, irrespective of whether the Contractor has transferred the title of the stored
equipment or materials to the County. Other property at the site or adjacent to it,
including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities
not designated for removal, relocation or replacement in the course of demolition shall
be the responsibility of the Contractor. Any questions regarding compliance with the
safety requirements/regulations provision shall be directed to the Polk County Safety
and Regulatory Manager, Risk Management Division, (863) 534-5267.
18. The Contractor is responsible for observing all, DEP and OSHA regulations and shall
self-inspect to ensure that this is accomplished. The Contractor shall ensure that all
personnel are properly trained and shall be able to provide documentation for their
personnel that have attended training courses. Examples of such training courses are:
Hazard Communications; Traffic Work Zone Safety; Personal Protective Equipment;
First Aid/CPR; Permit Required Confined Space; and Lock Out/Tag Out of Hazardous
Energy. All contractors are required to comply with OSHA Standards regardless of the
number of employees they may have.
19. A County representative may periodically monitor work site safety. Should there be
safety and/or health violations, classified as Serious, Willful or Criminal/Willful
Violations, the County's representative may have the authority, but not the duty, to
require the Contractor to correct the violation in an expeditious manner. Inspections
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
shall be based on requirements contained in law. The definitions of serious, willful and
criminal/willful violations are as follows:
Serious Violation: A serious violation shall be deemed to exist in a place of
employment if there is a substantial probability that death or serious physical harm
could result from a condition which exists, or from one or more practices, means,
methods, operations, or processes which have been adopted or are in use, in such
place of employment unless the employer did not, and could not, with the exercise
of reasonable diligence, know of the presence of the violation.
Willful violation: May exist where evidence shows that the employer committed
an intentional and knowing violation of the Act.
Criminal/Willful violation: A repeat violation of a previously-cited willful violation.
Violation of Serious, Willful or Criminal violation may have the following
consequences:
First violation: correction may be a verbal warning and the correction shall be
done the same day. Written documentation may be maintained by the County. This
violation may result in work stoppage until the violation is corrected. The work
stoppage shall not entitle the Contractor to additional contract time or
compensation.
Second violation: this may constitute a breach of contract for safety violations
and may result in termination of the contract at the sole discretion of the County.
This could also be grounds for suspension or termination.
Note: The County Safety and Regulatory Manager or their designee may stop any job
to ensure the safety of all concerned.
Should the work site be a hazardous area, the Contractor must provide the County
with a copy of the Contractor's Safety Plan to include information concerning hazards
such as type or identification of known toxic material, machine hazards, Material
Safety Data Sheets (MSDS) or any other information that would assist the Contractor
in the planning of a safe work site.
The Contractor shall be aware that while working for the County, representatives from
agencies such as the United States Department of Labor (DOL), Occupational Safety
and Health Administration (OSHA) and the Division of Safety, State of Florida, DEP
are invitees and need not have warrants or permission to enter the work site. These
agencies, as well as the County Safety and Regulatory Manager or their designee,
enter at the pleasure of the County.
The Contractor shall designate a competent person of its organization whose duty
shall be the prevention of accidents at the site. This person shall be the Contractor's
Superintendent unless otherwise designated, in writing, by the Contractor to the User
Division. All communications to the Superintendent shall be as binding as if given to
the Contractor.
20. Quotes should include pricing for the removal of all structures, footers, plumbing
below grade, and debris, as well as any shrubs, trees, or vegetation in which removal
is necessary for the safe demolition of the structure, and any other obstructions
associated with the property that fall within the lot dimensions given. Lot should be
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
cleared and raked, and any man-made items removed, unless otherwise specified in
the quote package.
21. PERFORMANCE OF WORK: All or portions of the work required under this quote
may be performed by Subcontractors, exclusive of removal of asbestos containing
material, regulated or unregulated. If the successful Contractor plans to use
Subcontractor(s) the Contractor must provide a list of ALL Subcontractor(s) and the
division of work to be performed by each Subcontractor to the Procurement Division
for approval prior to award of the quote. Proof of insurance and all applicable
licensing required to safely perform the scope of work will be required from the
Subcontractor(s) prior to the issuance of the Notice to Commence Services. It will be
the responsibility of the Prime Contractor to submit this documentation to the
Procurement Division after the recap has been issued and prior to award. It is the
Prime Contractor's responsibility to inform and provide job specifications to any/all
Subcontractor(s) of the job. Any rework required due to negligence or inability of any
Subcontractor(s) shall be the responsibility of the Prime Contractor.
The Contractor or their designee must be on site during the performance of this quote
and will be fully responsible for all acts and omissions of their Subcontractor(s) and of
any persons directly or indirectly employed by them. No changes to Subcontractor(s)
used will be allowed after submittal of quote unless otherwise approved by the
Procurement Director in advance of any work to be performed. Any Prime Contractor
that defaults on this requirement may be suspended as allowed within the
Procurement Procedures.
Only duly authorized employees of the Prime Contractor or Subcontractor are allowed
to be present on the demolition site. Violations of this requirement will result in a stop
work order being issued by the User Division.
Any work performed by the successful Contractor or their Subcontractor(s) must meet
all environmental regulations and deadlines stated in the Notice to Commence
Services.
Delays as a result of weather events may be cause for an extension of time to the
Completion Date established within the Notice to Commence Services. The length of
delay and comparable number of days shall be determined by the County.
Extension(s) of time shall be on a one-to-one basis.
A delay due to a weather event is defined as an inability to complete any portion of the
scope of work due to inclement weather. If the weather prevents outside activity from
occurring but the Contractor is able to perform another portion of the scope, a delay is
not justified. The Contractor must request an extension of time to the Completion Date
immediately upon the conclusion of the weather event causing the delay. This request
may be sent electronically via email.
The weather event shall be of a duration that prevents the Contractor from performing
work for a significant portion of the day or that leaves the job site in such a state that
the Contractor is unable to continue to work. The County shall be the sole
determination of whether the weather event meets the stated criteria contained within
this document.
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
Nothing in the quote document shall create any contractual relationship between any
subcontractor and the County or any obligation to pay or facilitate the payment of any
monies due any subcontractor, except as may otherwise be required by law.
The Closure Package, which shall include all necessary documentation to complete
the demolition project must be submitted to the User Division within five (5) business
days of the Completion Date stated within the Notice to Commence Services. Any
Contractor that does not abide by this timeframe may be subject to suspension as
noted within this document and the Procurement Procedures.
Items to be submitted in the Closure Package:
Final Invoice (original)
Certificate of Completion (original)
Checklist (from quote document)
Final closed permits noted under Section 3., Submittal Requirements After
Demolition
Final Building Permit
o
Final Septic Tank Abandonment Permit showing confirmation of removal
o
of septic tank
Tire invoices showing disposal at authorized tire disposal site.
o
Household hazardous waste (i.e., paints, insecticides) invoice showing
o
disposal at authorized disposal site.
Scaled Landfill tickets. Tickets must be completely filled out and include
property address. (original)
Final Unconditional Release of Lien from all Subcontractor(s) (original)
Picture of completed project, date and time stamped
For purposes of the Closure Package, "scaled" means that all material delivered to an
approved landfill must be weighed on the landfill's scale for accurate measurement of
material.
22. LOCAL PREFERENCE: It is the policy of the Board of County Commissioners to
afford local preference to Polk County entities in the award of bids. Preference shall
be administered in accordance with the following:
When written quotations are received, and the lowest price is offered by an entity
located outside of Polk County, and the next lowest price is offered by an entity
located in Polk County, and is within 5% of the lowest price offered, then the Polk
County entity shall be given the opportunity to match the lowest price offered, and if
agreement to match the lowest price is reached, the Polk County entity will be
awarded the quote if the Polk County entity is otherwise fully qualified and meets all
County requirements.
For purposes of this provision the term "Polk County entity" means any business having
a physical location within the boundaries of Polk County, Florida, at which employees
are located and business activity is managed and controlled on a day to day basis.
Additionally, the business must have been located within the boundaries of Polk
County for a minimum of 12 months prior to the date the applicable solicitation is
issued. This requirement may be evidenced through a recorded deed, an executed
lease agreement, or other form of written documentation acceptable to the County.
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
The County shall have the right, but not the obligation, to verify the foregoing
requirements.
If a contract is being funded in whole or in part by assistance of any federal, state or
local agency which disallows local preference, the County will adhere to those
requirements by not applying this section.
23. VENDOR PREFERENCE: It is the policy of the Board of County Commissioners to
afford vendor preference to women and minority owned entities in the award of
quotes. Preference shall be administered in accordance with the following:
When written quotations (less than $50,000.00) are received, and the lowest price is
offered by a non-women or minority owned entity located outside of Polk County, and
a price is offered by a women or minority owned entity that is within 5% of the lowest
price offered, then the women or minority owned entity shall be given the opportunity
to match the lowest price offered, and if agreement to match the lowest price is
reached, the women or minority owned entity will be awarded the quote if the women
or minority owned entity is otherwise fully qualified and meets all county requirements.
The term "Women or Minority Owned Entity" means any business having at least 51%
ownership by women or minority group members who independently control the
management and day-to-day operations of the firm. Group members are Females,
African Americans, Hispanic Americans, Asian-Pacific Americans, Native Americans,
and Asian Indian Americans.
If a contract is being funded in whole or in part by assistance of any federal, state or
local agency which disallows this form of preference, the County will adhere to those
requirements by not applying section.
This policy in no way supersedes the Local Preference Policy.
24. The Closure Package and all required documentation for this project are to be sent via
regular mail or hand-delivered to the following address:
REGULAR MAIL ADDRESS: HAND DELIVERY:
Scott Lowery, Director, Polk County 515 East Boulevard Street Bartow,
Board of County Commissioners Florida 33830
Post Office Box 9005, Drawer RE01, Phone: 863-534-2580
Bartow, Florida 33831-9005
Phone: 863-534-2580
25. Unauthorized Alien(s): The vendor agrees that unauthorized aliens shall not be
employed nor utilized in the performance of the requirements of this solicitation. The
County shall consider the employment or utilization of unauthorized aliens a violation
of Section 274A(e) of the Immigration and Naturalization Act (8 U.S.C. 1324a). Such
violation shall be cause for unilateral termination of this Agreement by the County. As
part of the response to this solicitation, the successful vendor will complete and submit
the attached form "Affidavit Certification Immigration Laws."
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
27. Employment Eligibility Verification (E-Verify)
A. Unless otherwise defined herein, terms used in this Section which are defined
in Section 448.095, Florida Statutes, as may be amended from time to time, shall
have the meaning ascribed in said statute.
B. Pursuant to Section 448.095(5), Florida Statutes, the contractor hereto, and
any subcontractor thereof, must register with and use the E-Verify system to verify the
work authorization status of all new employees of the contractor or subcontractor. The
contractor acknowledges and agrees that (i) the County and the contractor may not
enter into this Agreement, and the contractor may not enter into any subcontracts
hereunder, unless each party to this Agreement, and each party to any subcontracts
hereunder, registers with and uses the E-Verify system; and (ii) use of the U.S.
Department of Homeland Security's E-Verify System and compliance with all other
terms of this Certification and Section 448.095, Fla. Stat., is an express condition of
this Agreement, and the County may treat a failure to comply as a material breach of
this Agreement.
C. By entering into this Agreement, the contractor becomes obligated to comply
with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as
amended from time to time. This includes but is not limited to utilization of the E-Verify
System to verify the work authorization status of all newly hired employees, and
requiring all subcontractors to provide an affidavit attesting that the subcontractor
does not employ, contract with, or subcontract with, an unauthorized alien. The
contractor shall maintain a copy of such affidavit for the duration of this Agreement.
Failure to comply will lead to termination of this Agreement, or if a subcontractor
knowingly violates the statute or Section 448.09(1), Fla. Stat., the subcontract must be
terminated immediately. If this Agreement is terminated pursuant to Section 448.095,
Fla. Stat., such termination is not a breach of contract and may not be considered as
such. Any challenge to termination under this provision must be filed in the Tenth
Judicial Circuit Court of Florida no later than 20 calendar days after the date of
termination. If this Agreement is terminated for a violation of Section 448.095, Fla.
Stat., by the contractor, the contractor may not be awarded a public contract for a
period of 1 year after the date of termination. The contractor shall be liable for any
additional costs incurred by the County as a result of the termination of this
Agreement. Nothing in this Section shall be construed to allow intentional
discrimination of any class protected by law.
28. CODE OF ETHICS: If any vendor violates or is a party to a violation of the code of
ethics of Polk County or the State of Florida, with respect to this quote, such vendor
may be disqualified from performing the work described in this quote or from
furnishing the goods or services for which the quote is submitted and shall be further
disqualified from quoting on any future quotes for work, goods, or services for the
County.
29. CONE OF SILENCE: Bidders and any prospective bidders shall not contact,
communicate with or discuss any matter relating in any way to this quote with any
member of the Polk County Board of County Commissioners or any employee of Polk
County other than the County Procurement Director or the individual designated in the
Procurement Division. This prohibition begins with the issuance of the quote and ends
upon award or execution of the final contract. Any such communication initiated by a
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DQ # 27-012, 3150-3200 Pollard Road, Winter Haven, FL 33880 (Residential)
bidder or prospective bidder shall be grounds for disqualifying the offender form
consideration for an award pursuant to this quote and for bids or contracts to be
awarded pursuant to RFPs, or Requests for Bid that the County may issue in the
future.
30. ATTORNEY'S FEES AND COSTS: Each party shall be responsible for its own legal
and attorney's fees, costs and expenses incurred in connection with any dispute or
any litigation arising out of, or relating to this Agreement, including attorney's fees,
costs and expenses incurred for any appellate or bankruptcy proceedings.
31. PUBLIC RECORD LAWS
(a) The Contractor acknowledges the County's obligations under Article I, Section
24, of the Florida Constitution and under Chapter 119, Florida Statutes, to release
public records to members of the public upon request and comply in the handling of
the materials created under this Agreement. The Contractor further acknowledges that
the constitutional and statutory provisions control over the terms of this Agreement. In
association with its performance pursuant to this Agreement, the Contractor shall not
release or otherwise disclose the content of any documents or information that is
specifically exempt from disclosure pursuant to all applicable laws.
(b) Without in any manner limiting the generality of the foregoing, to the extent
applicable, the Contractor acknowledges its obligations to comply with Section
119.0701, Florida Statutes, with regard to public records, and shall:
(1) keep and maintain public records required by the County to perform the
services required under this Agreement;
(2) upon request from the County's Custodian of Public Records or his/her
designee, provide the County with a copy of the requested records or allow the
records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise
provided by law;
(3) ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as authorized by
law for the duration of the term of this Agreement and following completion of this
Agreement if the Contractor does not transfer the records to the County; and
(4) upon completion of this Agreement, transfer, at no cost, to the County all
public records in possession of the Contractor or keep and maintain public records
required by the County to perform the service. If the Contractor transfers all public
records to the County upon completion of this Agreement, the Contractor shall
destroy any duplicate public records that are exempt or confidential and exempt
from public records disclosure requirements. If the Contractor keeps and maintains
public records upon completion of this Agreement, the Contractor shall meet all
applicable requirements for retaining public records. All records stored
electronically must be provided to the County, upon request from the County's
Custodian of Public Records, in a format that is compatible with the information
technology systems of the County.
(c) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
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