5013 Dairy July To Sept Dsh Fy26
| Location: | Pennsylvania |
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| Posted: | May 5, 2026 |
| Due: | May 19, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065911 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
05/05/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065911 |
Solicitation/Project Title: |
5013-Dairy-July to Sept-DSH-Fy26 | ||||
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Description: |
This is to provide dairy items to Danville State Hospital for July, August and September 2026. | ||||||
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Department Information |
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Department/Agency: |
Department of Human Services "prior DPW" |
Delivery Location: |
Dietary Dept Danville State Hospital 50 Kirkbride Drive Danville Pa 17821 |
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County: |
Montour |
Duration: |
3 months |
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Contact Information |
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First Name: |
Annette |
Last Name: |
Hockenbroch |
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Phone Number: (XXX-XXX-XXXX) |
570-271-4518 |
Email: |
anhockenbr@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
05/05/26 | ||
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Solicitation Due Date: |
05/19/26 |
Solicitation Due Time: |
2:00 PM |
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Solicitation Opening Date: |
05/19/26 |
Solicitation Opening Time: |
2:01 PM |
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Opening Location: |
Purchasing Office Danville State Hospital 50 Kirkbride Drive Danville Pa 17821 | ||
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No. of Addendums: |
0 | ||
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Amended Date: |
05/05/26 |
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Attachment Preview
SPECIAL INSTRUCTIONS AND SPECIFICATIONS
DAIRY PRODUCTS
1. INSPECTION: All specified Dairy Products and Drinks shall conform to Title 7,
Pennsylvania Code, Chapter 59, Milk Sanitation and Standards. All dairy products
requiring US Grade must be processed in a plant approved for USDA Grading Service.
Shipping cartons shall bear the USDA inspection legend or plant number and packages
shall bear the appropriate US Grade shield.
2. LABELING: Food labels shall comply with the Nutritional Labeling and Education Act
of 1990 (NLEA), as administered by the Food and Drug Administration Office of Food
Labeling, Center for Food Safety and Applied Nutrition. Products shall comply with
the current standards of identity as defined by the most current revision of 21
Code of Federal Regulations, parts 100-169. Ingredients must be specified to
comply with NLEA regulations.
3. DELIVERY TIME LIMITATIONS: Chilled dairy products must be delivered with a
remainder of shelf life as specified. Items from freezer storage must be delivered
within 90 days from date of pack.
4. PRODUCT CONDITION AT TIME OF DELIVERY: To assure specified state of refrigeration,
all deliveries shall be made on clean refrigerated or freezer trucks. Chilled
items shall be delivered at no higher than 40º F (4.4C) and show no signs of
mishandling. Frozen items shall be solidly frozen and show no evidence of
defrosting, refreezing, freezer burn or dehydration of mishandling. Final
acceptance of frozen items may be based on inspection of the thawed product, not to
exceed 15 business days after delivery.
5. PACKAGING AND PACKING: Fiber board containers shall be of a size and shape
normally used for the product and packed to full capacity without slack-filling or
overfilling. Case closure to be accomplished by taping, strapping or gluing.
Staples shall not be used as a final case closure. All master containers shall not
exceed 50 lbs., unless otherwise specified.
6. CONTENTS: The vendor shall permit the facility to submit samples for laboratory
analysis, and if laboratory analysis verifies the ingredients do not meet the
specified requirements, the cost of analysis will be charged to the vendor, with
the product subject to rejection by the facility. Vendors must have no unpaid
laboratory fees in order to be eligible for award.
7. ACCEPTABLE BRANDS: Any brand or product identified in a specification will be the
only brand(s) accepted. Bidder must provide product/brand being bid for each item
when submitting bid. Products and brands not previously approved by the Food
Specification Committee will not be acceptable. Samples must be properly labeled
and identified with name of bidder and applicable item name, corresponding
specification number and name and ingredient statement. Failure to comply with the
requested information may be cause for rejection of request for evaluation.
Written requests for product evaluations should be submitted to the chairman of the
DPW Food Committee at:
Dietary Management Service Specialist
Bureau of Juvenile Justice Services
607 South Drive/Room 339
Harrisburg PA 17120
Telephone: 717-772-0759
8. DELIVERY DATES: Deliveries shall be made on the dates and at the times specified
in the contract. Vendors shall obtain prior approval for any schedule changes from
the director of dietary services or delivery may be rejected.
9. QUANTITIES: Quantities listed are estimates only and may be increased or decreased
in accordance with the actual requirements of the facility. The facility may
cancel any quantity of an order by providing notice at least 15 days prior to a
scheduled delivery date and will only pay the vendor for products actually accepted
by the Department.
10. AMOUNTS AND PAYMENT OF COMMODITIES:
Vendor shall indicate at the time of delivery any discrepancies between actual net
weight or count and the contracted amount and record the discrepancy on the
delivery slips. Vendor agrees that the Commonwealth will accept and pay only for
actual net weight or count determined at the time of delivery.
11/23
8/14
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
OPENING
DATE:
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
ITEM
NUMBER
DESCRIPTION OF COMMODITY
QTY.
UNIT
PROPOSAL
NUMBER
UNIT TOTAL
PRICE
BUTTER – CHILLED OR FROZEN. SHALL BE MADE EXCLUSIVELY FROM MILK OR CREAM,
OR WITH BOTH, WITH OR WITHOUT ADDITIONAL COLORING MATTER, AND CONTAINING
NOT LESS THAN 80% BY WEIGHT OF MILK FAT, ALL TOLERANCES HAVING BEEN
ALLOWED FOR. THE FINISHED PRODUCT SHALL BE FREE FROM ALL IMPURITIES
AND HAVE A MOISTURE CONTENT AT TIME OF PACKING NOT TO EXCEED 16%. U.S.
GRADE A OR AA SHALL CONFORM TO THE REQUIREMENTS OF THE UNITED STATES
STANDARDS FOR GRADES OF BUTTER.
1.
BUTTER – 1 LB. SOLID PRINTS. Chilled or frozen.
lbs.
Individually wrapped without individual cartons.
20 to 40 lb. per commercial container. (Buyer to
specify with or without salt and state of refrig-
eration.) Shall have a shelf life of at least 90
days beyond date of delivery.
APPROVED BRANDS
CODE #
Delivery Dates
Lbs./Delivery
2.
BUTTER – INDIVIDUAL PATTIES. Chilled or
lbs.
frozen. Ready-to-serve (readies).90 ready
-to-serve patties per lb. Shall be placed
individually on commercially acceptable
waxed wrapped or commercial coated carton.
(Buyer to specify with or without salt and
state of refrigeration.) Shall have a shelf
life of at least 60 days beyond date of delivery.
APPROVED BRANDS
CODE #
Delivery Dates
Lbs./Delivery
3.
BUTTER – CUPS, WHIPPED. Chilled. Individual
lbs.
ready-to-serve, 5 gm. Serving size (90/lb).
Shall be placed in commercially acceptable
individual plastic cups with sealed, easy-open
tops. Packed in 8-16 lb. cartons. Shall have
a shelf life of at least 90 days beyond date
of delivery.
APPROVED BRANDS
CODE #
Delivery Dates
Lbs./Delivery
8/14
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
OPENING
DATE:
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
ITEM
NUMBER
DESCRIPTION OF COMMODITY
QTY.
UNIT
PROPOSAL
NUMBER
UNIT TOTAL
PRICE
OLEO MARGARINE (MARGARINE) – SALTED OR UNSALTED.CHILLED OR FROZEN.
PREPARED FROM ALL VEGETABLE FATS AND OILS AND FORTIFIED WITH NOT
LESS THAN 15,000 USP UNITS PER LB. OF VITAMIN A PALMITATE. SHALL
POSSESS OUTSTANDING QUALITIES WHICH GIVE IT AN IMMEDIATE MELTDOWN
FAST GETAWAY) IN THE MOUTH WITH COMPLETE ABSENCE OF ANY DISCERNABLE
WAX-LIKE TEXTURE.
4.
MARGARINE – 1 LB. PRINTS. Chilled or frozen.
lbs.
Individually wrapped, without individual cartons.
20 to 40 lbs. per commercial container. (Buyer
to specify salted or unsalted and state of refrig-
eration.) Shall have a shelf life of at least
90 days beyond date of delivery.
APPROVED BRANDS
CODE #
Delivery Dates
Lbs./Delivery
5.
MARGARINE – INDIVIDUAL PATTIES. Chilled or
lbs.
frozen. Ready-to-serve. 90 ready-to-serve
patties per lb. Shall be placed individually
on commercially coated paperboard chips and
individually covered with parchment or waxed
paper. Packed in 12 lb. units. (Buyer to
specify salt or unsalted and state of refrig-
eration.) Shall have a shelf life of at least
90 days beyond date of delivery.
APPROVED BRANDS
CODE #
Delivery Dates
Lbs./Delivery
8/14
COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES
COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL
OPENING
DATE:
COMMODITY CLASS
DAIRY PRODUCTS
NAME OF FACILITY
PROPOSAL NUMBER
ITEM
NUMBER
DESCRIPTION OF COMMODITY
QTY. UNIT UNIT
PRICE
TOTAL
6.
VEGETABLE OIL SPREAD – At least 40% vegetable
cs.
Oil spread. Chilled. Individual ready-to-serve,
5 gm. serving size. Shall be placed individually
on commercially acceptable individual plastic
cups with sealed, easy open tops. Packed 500-600
cups per carton, 5.5-6.6 lb. net weight per case.
Shall have a shelf life of at least 90 days
beyond date of delivery.
APPROVED BRANDS
CODE #
Promise
Gold-N-Soft
Shedd’s
Land-O-Lakes Light Spread
Sommers Maid
Smart Balance
Delivery Dates
cs./Delivery
6a.
VEGETABLE OIL SPREAD –
1 lb Prints. Chilled or Frozen. 0 g. Trans Fat.
At least 40% vegetable. Oil spread.
Ready-to-serve, 30/1 lb per case.
Shall have a shelf life of at least 240 days from
manufacture date. Shall have a shelf life of at
least 90 days beyond date of delivery.
Delivery Dates
Smart Balance
Gold-N-Sweet
cs./Delivery
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