RFP 6913 Johnson City Transit (JCT) On-board Vehicle & Camera and DVR Installation

Location:	Tennessee
Posted:	Aug 7, 2026
Due:	Sep 10, 2026
Agency:	City of Johnson City
Type of Government:	State & Local
Category:	58 - Communications, Detection and Coherent Radiation Equipment
Publication URL:	To access bid details, please log in.

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Johnson City Transit (JCT) On-board Vehicle & Camera and DVR

Installation

RFP # 6913

Proposal due date/time:

Thursday, September 10, 2026

10:00 a.m. ET

(at which time it will be opened publicly)

City of Johnson City

Purchasing Department

209 Water Street

Johnson City, TN 37601

RFP Contact: Debra Dillon

(423) 975-2717

Technical Contact: Jeff Rawles

(423) 434-6270

Table of Contents

INTRODUCTION ......................................................................................................................................... 4

1. JOHNSON CITY TRANSIT BACKGROUND AND SERVICE INFORMATION ................................................. 4

2. SCOPE OF WORK FOR TECHNICAL PROPOSAL ....................................................................................... 4

2.1 Project Summary ............................................................................................................................... 5

2.2 Summary of Tasks.............................................................................................................................. 5

2.2.1 – Technical Specifications ............................................................................................................... 5

2.2.2 DVR................................................................................................................................................... 6

2.2.3- Cameras .......................................................................................................................................... 7

2.3 Wi-Fi Network ................................................................................................................................... 8

2.4 Deliverables/Implementation............................................................................................................ 8

2.5 Design Requirements ........................................................................................................................ 9

3. RFP SEQUENCE OF EVENTS ................................................................................................................... 9

4. PROCEDURE FOR SUBMITTAL.............................................................................................................. 10

Solicitations will be opened publicly via a web conference and in-person, simultaneously.................... 10

Join Zoom Meeting:................................................................................................................................. 10

4.1 Format for Submittal ....................................................................................................................... 11

4.2 Withdrawal of Proposals ................................................................................................................. 11

4.3 Questions Regarding the RFP .......................................................................................................... 11

4.4 Economy of Preparation.................................................................................................................. 12

4.5 Incurred Costs ................................................................................................................................. 12

5. GENERAL REQUIREMENTS AND CONTRACTING INFORMATION ......................................................... 12

5.1 RFP Addenda ................................................................................................................................... 12

5.2 Acceptance of Proposal Content ..................................................................................................... 12

5.3 Employee Qualifications .................................................................................................................. 12

5.4 References....................................................................................................................................... 12

5.5 Cancellation..................................................................................................................................... 13

5.6 Insurance......................................................................................................................................... 13

5.7 Requirements for Bids, Request for Proposals and Contracts ......................................................... 13

5.8 Terms............................................................................................................................................... 13

5.9 Rights and Options of the City of Johnson City................................................................................ 13

6. EVALUATION PROCESS .................................................................................................................... 13

6.1 Technical Proposal Evaluation ......................................................................................................... 14

7. FTA CLAUSES ....................................................................................................................................... 15

7.1 Fly America ...................................................................................................................................... 15

7.2 Buy America Requirements ............................................................................................................. 16

7.3 Cargo Preference Requirements ..................................................................................................... 17

7.4 Energy Conservation Requirements ................................................................................................ 17

7.5 Clean Air Act & the Federal Water Pollution Control Act ................................................................ 17

7.6 Lobbying .......................................................................................................................................... 18

7.7 Access to Third Party Contract Records........................................................................................... 19

7.8 Changes to Federal Requirements .................................................................................................. 19

7.9 Warranty Requirements .................................................................................................................. 20

7.10 Recycled Products ........................................................................................................................... 20

7.11 ADA Access- Materials and Supplies................................................................................................ 20

7.12 No Federal Government Obligation to Third Parties ....................................................................... 20

7.13 False or Fraudulent Statements and Related Acts........................................................................... 21

7.14 Termination (Supplies and Service) ................................................................................................. 21

7.15 Debarment and Suspension ............................................................................................................ 22

7.16 Civil Rights Requirements ................................................................................................................ 23

7.17 Resolution of Disputes, Breaches and Other Litigation (>$100,000) ............................................... 24

7.18 Disadvantaged Business Enterprise (DBE) ....................................................................................... 25

7.19 Incorporation of Federal Transit Administration (FTA) Terms ......................................................... 26

7.20 Small Business Participation ............................................................................................................ 27

7.21 Bidders/Proposers List Information................................................................................................. 28

7.22 Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment ......... 30

7.23 Trafficking in Persons ...................................................................................................................... 31

7.24 Federal Tax Liability and Recent Felony Convictions ....................................................................... 31

7.25 Public Transportation Employee Protective Arrangements ............................................................ 31

7.26 Notification to FTA .......................................................................................................................... 32

7.27 Safe Operation of Motor Vehicles ................................................................................................... 33

8. TN State Contract Clauses ................................................................................................................... 33

9. Attachments and Other Terms and Conditions ................................................................................... 36

Attachment A.......................................................................................................................................... 37

Attachment B- Cost Proposal Form ........................................................................................................ 38

Attachment C- Disadvantaged Business Enterprise ............................................................................... 40

Attachment D. INSURANCE CHECKLIST .................................................................................................. 41

Attachment E- General Insurance Appendix .......................................................................................... 42

Attachment F- Requirements for Bids.................................................................................................... 46

Attachment I- Acknowledgement of Bids............................................................................................... 51

Attachment J- Statement of Solicitation Decline .................................................................................... 52

Attachment K. Vehicle Listing ................................................................................................................. 53

INTRODUCTION

The City of Johnson City, representing Johnson City Transit System (JCT), is requesting proposals for the

replacement of its surveillance on-board DVR and camera system. JCT is the local operator of public fixed-

route and paratransit services in Johnson City, Tennessee. The system will be purchased with City, State,

and Federal funding sources, through the City of Johnson City, the Tennessee Department of

Transportation, and the Federal Transit Administration.

The overall goal of this procurement project is to ensure that the system being procured by the City of

Johnson City and JCT meet the requirements of the services for which they are intended, and are

competitively procured and manufactured according to the Federal Transit Administration’s procurement

guidelines and requirements.

The successful proposer, after contract award and as outlined in the Technical Scope of Work found later

in this RFP, will complete the entire project in a timely fashion that is acceptable to JCT. The package must

be prepared in accordance with FTA procurement guidelines, rules and regulations.

Through this RFP, JCT seeks to employ the best on-board surveillance system at the most favorable,

competitive prices and to give ALL qualified businesses, including disadvantaged business enterprises,

businesses that are owned by minorities, women, persons with a disability, and other small business

enterprises, an opportunity to do business with JCT.

This opportunity is being funded by the Federal Transit Administration, and the City of Johnson City.

1. JOHNSON CITY TRANSIT BACKGROUND AND SERVICE INFORMATION

Johnson City Transit System (JCT) began operations in 1979 as the first new municipal transit system in

Tennessee since World War II. The Johnson City Transit Center, located at 137 West Market Street, in

downtown Johnson City, was built in 1986, as a rehab and major expansion of the existing Greyhound Bus

Lines terminal.

JCT operates fixed route service (including BUCSHOT service on/around ETSU campus) and demand-

response service (including paratransit service for individuals with disabilities and Job Access service)

within Johnson City corporate limits. All major commercial and institutional facilities in Johnson City are

served by the JCT fixed route, including East Tennessee State University, the Mountain Home Veterans

Administration Center, hospitals, shopping malls and centers, and government offices. In addition, the

major residential neighborhoods and group housing complexes are served. All fixed route buses are lift-

equipped (or equipped with ramps) to meet the needs of clients with special needs.

2. SCOPE OF WORK FOR TECHNICAL PROPOSAL

JCT is requesting Proposals from vendors for services to remove the existing camera system installing and

providing equipment for the update of its transit on-board surveillance system. The project schedule

provides for completion of the entire project by 90 days after award. This schedule may be amended

during the course of the contract as mutually agreed by JCT.

2.1 Project Summary

Johnson City Transit (JCT) desires to procure a bus video surveillance system (with sound) to replace

our current bus video surveillance systems on our fixed route and para transit bus fleets. The requested

system will include 37 complete upgrades. Please see Attachment K, Vehicle Listing for full details.

Please note, we are requiring full kits for some buses that are currently on order. The system must also

include a Back Office software system to allow the viewing, storage, and archiving saved captured

video to PC, DVD, USB flash drive, at multiple computers. This system shall also allow Wi-Fi access for

download and remote viewing (Wi-Fi network already in place). In addition, the system shall provide

daily health and diagnostics for bus camera systems.

The bus video surveillance system shall record video and audio. The video camera system shall include

all hardware, software, and cables necessary for the successful installation of a bus video camera

systems in accordance with this specification; including but not limited to all Video Recorders, cameras,

microphones, Global Positioning System (GPS) information, onboard wireless, and other onboard

components with an option of live stream bus video from a desktop computer, utilizing T-Mobile

cellular service. The system shall include all fixed-end software specified in these specifications, as well

as the installation of this software on workstations and servers. JCT would prefer the backend software

to be cloud based if this is not feasible, please specify. The bus video surveillance system shall also

include all hardware, software, and cable necessary for the successful installation and implementation

of a real-time video surveillance and upload capability. Finally, the bus video surveillance system shall

include all installation, testing, documentation, equipment and wire labeling, training, warranty,

maintenance, and support as outlined in these specifications.

All work for this project shall take place at JCT facilities under the Terms and Conditions spelled out in

this RFP.

2.2 Summary of Tasks

The proposer is expected to submit full details listed in this RFP plus details of the equipment being

proposed.

2.2.1 – Technical Specifications

The proposer shall perform all work detailed in this RFP, unless otherwise specified. The scope of work

to be performed includes furnishing all materials, tools, equipment, transportation, supervision and

performing all labor and services necessary and incidental to designing, installing and testing the bus

video camera system in accordance with requirements. The proposer’s work includes, but is not limited

to, the following:

• Removal of existing video camera equipment (any old video camera equipment shall be

returned to JCT unless otherwise instructed). This process will be completed with

supervision of a JCT staff member.

• Performing a complete installation and documentation of each bus installation.

• Performing qualification and acceptance testing for each bus install.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP 6913 Johnson City Transit (JCT) On-board Vehicle & Camera and DVR Installation

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