Comprehensive UPS Lifecycle Support and Maintenance Services
| Location: | Colorado |
|---|---|
| Posted: | Sep 1, 2026 |
| Due: | Sep 28, 2026 |
| Agency: | City of Thornton |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 204-26 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number | Status | Due | Description | Attachments |
| 204-26 | Active | 9/28/2026 4:30 PM | Comprehensive UPS Lifecycle Support and Maintenance Services |
Attachment Preview
INVITATION FOR BID (IFB)
IFB No. 204-26
Comprehensive UPS Lifecycle Support and
Maintenance Services
Purchasing Analyst of Record: Joshua Houston
Joshua.Houston@thorntonco.gov
City Hall – 2nd Floor
Contracts and Purchasing Division
9500 Civic Center Drive
Thornton, CO 80229-4326
Main Phone: (303) 538-7325
IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
TABLE OF CONTENTS
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS............................................................................................................. 4
A.1 SCHEDULE OF EVENTS:............................................................................................... 4
A.2 PURCHASING ANALYST OF RECORD: ....................................................................... 4
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS: .................................................. 4
CURRENT STATE, SCOPE OF WORK, AND SPECIAL CONSIDERATIONS .. 6
B.1 CURRENT STATE: ......................................................................................................... 6
B.2 SCOPE OF WORK:......................................................................................................... 6
B.3 SERVICE RADIUS REQUIREMENT:.............................................................................. 7
B.4 ESTIMATED QUANTITIES: ............................................................................................ 7
B.5 F.O.B. POINT: ................................................................................................................. 7
B.6 AWARD TERM LENGTH: ............................................................................................... 8
B.7 CRIMINAL JUSTICE INFORMATION SERVICES (CJIS) CLEARANCE: ...................... 8
B.8 WARRANTIES: ............................................................................................................... 8
B.9 SERVICE HOURS AND HOLIDAYS:.............................................................................. 9
B.10 INVOICING REQUIREMENTS: ..................................................................................... 9
B.11 FELONY DISQUALIFICATION: .................................................................................. 10
B.12 EMERGENCY PURCHASES: ..................................................................................... 10
B.13 VENDOR PERFORMANCE MANAGEMENT: ............................................................ 10
B.14 PALLET CHARGE: ..................................................................................................... 10
B.15 COOPERATIVE PURCHASING: ................................................................................ 10
PRICING AND BID ITEMS ................................................................................ 11
C.1 PRICING INFORMATION: ............................................................................................ 11
C.2 TARIFFS: ...................................................................................................................... 11
C.3 PRICING:....................................................................................................................... 11
C.4 ANNUAL PRICE UPDATES: ........................................................................................ 11
C.5 BID ITEMS: ................................................................................................................... 12
BID INSTRUCTIONS, EVALUATION, AND AWARD ....................................... 15
D.1 IFB POSTED LOCATIONS: .......................................................................................... 15
D.2 QUESTIONS: ................................................................................................................ 15
D.3 ADDENDA:.................................................................................................................... 15
D.4 SPECIAL RESPONSIBILITY CRITERA: ...................................................................... 15
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IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
D.5 SUBMISSION OF BIDS: ............................................................................................... 16
D.6 DOCUMENTS FOR FINAL VENDOR SUBMISSION: .................................................. 16
D.7 LATE BID SUBMISSIONS: ........................................................................................... 17
D.8 BID OPENING:.............................................................................................................. 17
D.9 ACCEPTANCE PERIOD: .............................................................................................. 18
D.10 AWARD ....................................................................................................................... 18
D.11 POST AWARD PURCHASE ORDER: ........................................................................ 18
D.12 STANDARD PROPOSAL CONSIDERATIONS: ......................................................... 18
SAMPLE AGREEMENT .................................................................................... 19
E.1 SAMPLE AGREEMENT: ............................................................................................... 19
REQUIRED VENDOR SIGNATURE FORMS .................................................... 20
F.1 ACCEPTANCE AND ADDENDA ACKNOWLEDGEMENT FORM: .............................. 20
F.2 SAMPLE AGREEMENT ACKNOWLEDGEMENT FORM ............................................. 21
F.3 REFERENCES AND AUTHORIZATION AND RELEASE FORM: ................................ 22
F.4 DISCLOSURE OF GENERATIVE ARTIFICIAL INTELLIGENCE (A.I.) USAGE FORM:
............................................................................................................................................. 24
AUTHORIZATION FOR SOLICITATION POSTING ......................................... 26
G.1 PURCHASING MANAGER FORM: .............................................................................. 26
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IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
SCHEDULE, PURCHASING ANALYST OF RECORD, AND GENERAL
SUMMARY OF NEEDS
A.1 SCHEDULE OF EVENTS:
The following is a list of important items, dates, and times that pertain to this solicitation. All
times listed below are in reference to the local Thornton, Colorado time.
Solicitation Item
Invitation for Bids (IFB) Issued
Deadline to Submit Questions
Response to Written Questions
Bid Due Date
Bid Opening
Location of Bid Opening
Date
Time
09/01/26
09/09/26
4:30 P.M.
09/15/26
09/28/26
4:30 P.M.
09/29/26
9:00 A.M.
Virtual/Microsoft Teams
A.2 PURCHASING ANALYST OF RECORD:
The Purchasing Analyst of Record for this solicitation will be the central point of contact
throughout the solicitation process. All questions and inquiries must be submitted in writing via
direct email to the Purchasing Analyst. No communication is to be directed to any other Thornton
personnel.
The Purchasing Analyst of Record’s contact information is as follows:
Name: Joshua Houston
Title: Senior Purchasing Analyst
Email: Joshua.Houston@thorntonco.gov
A.3 GENERAL SUMMARY OF PROCUREMENT NEEDS:
The City of Thornton, CO (“Thornton”) is seeking Bids for the purchase, installation,
configuration, and startup of new and replacement UPS (uninterruptible power supply) systems,
batteries, and related components; biannual (twice yearly) preventative maintenance services
for Thornton’s existing UPS systems; and as-needed corrective maintenance, technical support,
and emergency response.
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IFB No. 204-26
Comprehensive UPS Lifecycle Support and Maintenance Services
Please note that Thornton does not intend to replace all existing UPS systems through this
project; this project only covers as-needed purchases of UPS systems and parts, as those needs
arise. Thornton does not commit to replacing any specific number of systems during the period
of any agreement resulting from this IFB.
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