Driver Training Simulator

Bid Number: 40020-50123

Date: September 01, 2026

NORTHWEST LOUISIANA TECHNICAL COMMUNITY COLLEGE

PURCHASING DEPARTMENT

BUILDING J

(318) 678-6298

INVITATION FOR BID: Sealed bid, subject to the conditions herein stated and attached hereto, will be received at this office until September 23, 2026 @ 2:00 P.M.CST and then opened for furnishing the items and/or services as described below for Northwest Louisiana Technical Community College.

DESCRIPTION

PROVIDE DRIVER TRAINING SIMULATOR

AS PER ATTACHED SPECIFICATIONS

***INSTILLATION IN CUSTOMERS SUPPLIED TRAILER***

PLEASE FILL IN ALL BLANK SPACES

Terms will be _____________________ and shipment will be received within __________days after receipt of order

In compliance with and subject to the conditions thereof, the undersigned offers and agrees if this bid be accepted within 60 days from date of opening to furnish any or all of the items (or sections) at the price set opposite each item (or section).

_______________________________ ___________________________________

Vendor Name Signature of Authority (Re:.R.S. 39:1594)

_

______________________________ ___________________________________

Address Title

_______________________________ ___________________________________

City, State, Zip Tax Identification Number

_______________________________ ___________________________________

Telephone Number Fax Number

___________________________________ Date

ACCEPTANCE/AWARD

_______________________

Date of Award and Execution

Recommendation: ______________________________________________________________________________ _____________________________________________________________________

Approved: _______________________________________________________

Kori Hearon

Assistant Director of Purchasing

INSTRUCTIONS TO BIDDERS

1. Bid Forms

All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms provided, properly signed. Bids submitted in the following manner will not be accepted:

1. Bid contains no signature indicating intent to be bound;

2. Bid filled out in pencil; and

3. Bid not submitted on the state’s standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in order to be considered. Any bid received after bid opening time will be retained in bid file unopened. Telegraphic and fax alterations to bids received before bid opening time will be considered provided formal bid and written alteration have been received and time-stamped before bid opening time. Bids will be publicly opened at Bossier Parish Community College, 6220 East Texas Street, Bldg. J, Bossier City, LA 71111

2. Special Envelope (for Sealed Bids)

Ensure consideration, all sealed bids should be submitted in the special bid envelope if furnished for that purpose. In the event bid contains bulky subject material, the special bid envelope should be firmly affixed to the mailing envelope.

3. Prices

The bidder must state the prices (written in ink, in figures) for which he proposes to furnish each item and shall show the total extended amount for each based on the quantities shown. In case, however, of conflict between the unit price and the extended amount, the unit price shall govern. Unit prices should be inclusive of any freight charges.

4. F.O.B.

Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise. Failure to comply with this requirement may disqualify your bid.

5. Standard of Quality

Any product or service bid shall conform to all applicable Federal and State laws and regulations and the specifications contained in the IFB. Unless otherwise specified in the IFB, any manufacturer’s name, trade name, brand name, or catalog number used in the specifications is for the purpose of describing the quality level and characteristic required. Bidder must specify the brand and model number of the product offered in his bid. Bids not specifying brand and model number shall be considered as offering the exact products specified in the IFB.

6. Descriptive Information

Bidders proposing an equivalent brand or model should submit with the bid information (such as illustrations, descriptive literature, technical data) sufficient for NLTCC Purchasing to evaluate quality, suitability, and compliance with the specifications in the IFB. Failure to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer’s published specifications submitted for a product shall be verifiable by the manufacturer. If item(s) bid do not fully comply with specifications (including brand and/or product number), bidder must state in what respect the item(s) deviate. Failure to note exceptions on the bid form will not relieve the successful bidder(s) from supplying the actual products requested.

MANUFACTURER’S NUMBERS AND TRADE NAMES

Where manufacturer’s product is named or specified, it is understood that “or equal” shall apply, whether stated or not. Such name and number is meant to establish the standard, type, quality, style, etc. Northwest Louisiana Technical College shall be the sole judge as to whether or not the equipment offered is equal to that specified.

7. Bid Opening

Information pertaining to completed files may be secured by contacting Northwest Louisiana Technical Community College Purchasing at khearon@bpcc.edu Written bid tabulations will be furnished upon request.

8. Award

Award will be made to the lowest responsible bidder, taking into consideration the quality of the products to be supplied, their conformity with specifications, the purposes for which they are required, and the time for delivery. Northwest Louisiana Technical College reserves the right to award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any informalities.

9. Purchase Order

If any bid or bids are accepted, an initial purchase order or orders for the entire number of units or part thereof, will be issued not later than thirty (30) days after receipt of bids by the Owner to the lowest bidder offering products which, in the opinion of the College, meet the requirements of these specifications. Any orders resulting from this bid may be cancelled with 30 day written notice.

10. Conditions of Purchase Orders

We will not in any manner be responsible for goods delivered or work done for our account without a written order. No allowance for boxing or crating. If you cannot fill order as directed, return for advice. Quantities in excess of the order may be returned or held subject to shipper’s order, expense and risk. By accepting the order you hereby warrant that the merchandise to be furnished hereunder will be in full conformity with the specifications, drawing or sample and agree that this warrant shall survive acceptance of the merchandise and that you will bear the cost of inspecting merchandise rejected.

11. Inspection and Acceptance

Upon delivery of each item to the Agency, inspection of the item will be made by Northwest Louisiana Technical College, or their representative, at the point of delivery, or in special cases, at point of origin. Acceptance of the item will be made after inspection determines that all requirements of the specifications and the proposal have been met.

12. Reject:

All rejected goods will be at seller’s risk and expense, subject to seller’s prompt advice as to disposition. Unless otherwise arranged all rejected goods will be returned and charged back including all transportation and handling cost. All packages must reflect the NLTCC purchase order number or it will be refused and returned at vendor’s expense.

13. Payment Terms

Cash discounts for less than 30 days or less than 1% or greater than 5% will be accepted, but will not be considered in determining awards. On indefinite quantity terms contracts, cash discounts will be accepted and taken but will not be considered in determining awards. Bids containing “payment in advance” or “COD” requirements may be rejected. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. Invoices shall be submitted to: Northwest Louisiana Technical College, Accounts Payable Section, 9500 Industrial Drive, Minden, Louisiana 71055. We must pay from ORIGINAL, ITEMIZED invoices as required by the State Legislative Auditor.

14. U.S. Taxpayer Identification Number

Enter your taxpayer identification number in the appropriate space on the Specifications and Bid Form Page. For individuals and sole proprietors, this is your social security number. For other entities, it is your employer identification number. PAYMENT CANNOT BE PROCESSED WITHOUT YOUR TAX I.D. NUMBER.

15. Taxes

The State is exempt from sales/use tax. Vendor is responsible for including all applicable taxes in the bid price.

16. New Products

Unless specifically called for in the IFB, all products for purchase must be new, never previously used, and the current model and/or packaging. No remanufactured, demonstrator, used or irregular product will be considered for purchase unless otherwise specified in the IFB. The manufacturer’s standard warranty will apply unless otherwise specified in the IFB.

17. Contract Renewals

Upon Agreement of Northwest Louisiana Technical College Purchasing and the contractor, an open-ended requirements contract may be extended for 2 additional 12-month periods at the same prices, terms and conditions. In such cases, the total contract term cannot exceed 36 months.

18. Contract Cancellation

Northwest Louisiana Technical Community College reserves the right to cancel this contract with thirty (30) days written notice. Any orders resulting from this solicitation may be cancelled with thirty (30) day written notice.

19. Default of Contractor

Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Where Northwest Louisiana Technical Community College Purchasing has determined the contractor to be in default, Northwest Louisiana Technical Community College reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price. Until such assessed charges have been paid, no subsequent bid from the defaulting contractor will be considered.

20. Davis Bacon Act

The Davis-Bacon Act, United States Code, Title 40, Chapter 3, Section 276 (a) requires all laborers and mechanics employed by contractors and subcontractors who work on construction projects financed by federal assistance to be paid wages not less than those established by the Secretary of Labor for the locality of the project when required by federal grant program legislation.

21. Order of Priority

In the event there is a conflict between the Instructions to Bidders or General Conditions and the Special Conditions, the Special Conditions shall govern.

22. Applicable Law

All contracts shall be construed in accordance with the governed by the laws of the State of Louisiana.

23. EEOC COMPLIANCE:

By submitting and signing this bid, bidder certifies that he agrees to adhere to the mandates dictated by Title VI and VII of the Civil Rights Act of 1964, as amended; The Vietnam Era Veterans’ Readjustment Assistance Act of 1974; Section 503 of the Rehabilitation Act of 1973, Section 202 of Executive Order 11246, as amended; and The Americans with Disabilities Act of 1990. Bidder agrees to keep informed of any compliance with all federal, state and local laws, ordinances and regulations which affect his employees or prospective employees.

24. ANTI-KICKBACK CLAUSE

The Contractor hereby agrees to adhere to the mandate dictated by the Copeland “Anti-Kickback” Act which provides that each Contractor or subgrantee shall be prohibited from inducing, by any means, any person employed in the completion of work, to give up any part of the compensation to which he is otherwise entitled.

25. CLEAN AIR ACT

The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act which prohibits the use under non-exempt Federal contracts, grants, or loans of facilities included on the EPA list of Violating Facilities.

26. ENERGY POLICY AND CONSERVATION ACT

The Contractor hereby recognizes the mandatory standards and policies relating to energy efficiency which are contained in the State energy conservation plan issued in compliance with the Energy Policy and Conservation Act (P.L. 94-163).

27. CLEAN WATER ACT

The Contractor hereby agrees to adhere to the provisions which require compliance with all applicable standards, orders, or requirements issued under Section 508 of the Clean Water Act which prohibits the use under non-exempt Federal contracts, grants or loans of facilities included on the EPA List of Violating Facilities.

28. ANTI-LOBBYING AND DEBARMENT ACT

The Contractor will be expected to comply with Federal statues required in the Anti-Lobbying Act and the Debarment Act.

29. Preference for United States Products.

In accordance with the provisions of R.S. 39:1595.7, in the event a contract is not entered into for  products purchased under the provisions of R.S. 39:1595, each procurement officer, purchasing agent, or similar official who procures or purchases materials, supplies, products, provisions, or equipment under the provisions of this chapter may purchase such materials, supplies, products, provisions, or equipment which are manufactured in the United States, and which are equal in quality to other materials, supplies products, provisions, or equipment, provided that all of the following conditions are met:

(1) The cost of such items does not exceed the cost of other items which are manufactured outside the United States by more than five percent.

(2) The vendor of such items agrees to sell the items at the same price as the lowest bid offered on such items.

(3) In cases where more than one bidder offers items manufactured in the United States which are within five percent of the lowest bid, the bidder offering the lowest bid on such items is entitled to accept the price of the lowest bid made on such items.

(4) The vendor certifies that such items are manufactured in the United States.

For the purposes of this preference,

(1) “Manufactured in the United States” means produced by a process in which the manufacturing, final assembly, processing, packaging, testing, and any other process that adds value, quality, or reliability to assembled articles, materials, or supplies, occur in the United States.

(2) "United States" means the United States and any place subject to the jurisdiction of the United States.

Do you claim this preference?   _____YES

Specify line number(s): ______________________________________________

______________________________________________________________________

Specify the  location within the United States where this product is manufactured:

_______________________________________________________

(NOTE: If more space is required, include on a separate sheet.)

30. Standard Preference

A. In accordance with Louisiana Revised Statutes 39:1595, a preference not to exceed 10% may be allowed for paper and paper products manufactured or converted in Louisiana of equal quality. For paper supplied in wrapped reams, each carton and each individual ream shall be clearly labeled with the name of the manufacturer or converter and the location within Louisiana where such paper is manufactured or converted. For paper and paper products supplied in bulk or in other forms, the smallest unit of packaging shall be clearly labeled with the name of the manufacturer or converter and the location within Louisiana where such paper or paper product is manufactured or converted.

Do you claim this preference? Yes ________ Specify Item Number(s) _____________________________

Name and location within Louisiana where such

paper or paper product is manufactured or converted_______________________________________________

B. A preference may be allowed for products manufactured, produced, grown, or

assembled in Louisiana of equal quality.

Do you claim this preference? Yes _________ Specify Item Number(s) ______________________________

Specify location within Louisiana where this product is manufactured, produced, grown or assembled ________________________________________________________________________________________

If so, do you certify that at least fifty percent (50%) of your Louisiana business workforce is comprised of Louisiana residents? Yes _______ No _______

(Note: If more space is required, include on separate sheet. Failure to specify above information may cause elimination from preferences).

31. Civil Rights

Both parties shall abide by the requirements of Title VII of the Civil Rights Act of 1964, and shall not discriminate against employees or applicants due to color, race religion, sex, handicap or national origin. Furthermore, both parties shall take affirmative action pursuant to Executive Order #11246 and the National Vocational Rehabilitation Act of 1973 to provide for positive posture in employing and upgrading persons without regard to race, color, religion, sex, handicap or national origin, and shall take affirmative action as provided in the Vietnam Era Veteran’s Readjustment Act of 1974, both parties shall also abide by the requirements of Title VI of the Civil Rights Act of 1964 and the Vocational Rehabilitation Act of 1973 to ensure that all services are delivered without discrimination due to race, color, national origin, or handicap.

32. Certification of No Suspension of Debarment

By signing and submitting any proposal for $25,000 or more, the bidder certifies that their company, any subcontractors, or principals are not suspended or debarred by the General Services Administration (GSA) in accordance with the requirement in “Audit Requirements in Subpart F of the Office of Management and Budget’s Uniform Administrative Requirements, Cost Principles and Audit Requirements for Federal Awards” (Formerly OMB Circular A-133).

A list of parties who have been suspended or debarred can be viewed via the internet at https://www.sam.gov

33. Mandatory Disclosure

Under the Uniform Guidance (200.113, shown below) Bossier Parish Community College is obligated to disclose to the Federal awarding agency (or a pass-through if we are a sub-recipient), any violations of Federal criminal law involving fraud, bribery or gratuity violations potentially affecting the Federal Award.

200.113 Mandatory Disclosures

The non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Failure to make required disclosures can result in any of the remedies described in §200.338 Remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180 and 32 U.S.C. 3321).

34. In accordance with Louisiana Law, All Corporations (See LA R.S. 12:262.1) and limited liability companies (See LA R.S. 12:1308.2) must be registered and in good standing with the Louisiana Secretary of State in order to hold a purchase order and/or contract over $25,000.

35. All bid amounts shall be submitted in United State Dollars.

36. Discrimination Clause

The contractor agrees to abide by the requirements of the following as applicable: Title VI of the Civil Rights Act of 1964 and Title VII of the Civil Rights Act of 1964, as amended by the Equal Employment Opportunity Act of 1972, Federal Executive Order 11246 as amended, the Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran's Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, the Fair Housing Act of 1968 as amended, and contractor agrees to abide by the requirements of the Americans with Disabilities Act of 1990.

Contractor agrees not to discriminate in its employment practices, and will render services under this contract without regard to race, color, religion, sex, sexual orientation, age, gender identification, national origin, veteran status, political affiliation, or disabilities.

Any act of discrimination committed by Contractor, or failure to comply with these statutory obligations when applicable shall be grounds for termination of this contract.

37. Special Accommodation

Any “Qualified Individual with a Disability” as defined by the American with Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in writing not later than 7 days prior to the bid opening date of their need for special accommodations. If the request cannot be reasonable provided, the individual will be informed prior to the bid opening.

38. Indemnity

Contractor agrees, upon receipt of written notice of a claim or action, to defend the claim or action, or take other appropriate measure, to indemnify, and hold harmless, the state, its officers, its agents and its employees from and against all claims and actions for bodily injury, death or property damages caused by the fault of the contractor, its officers, its agents, or its employees. Contractor is obligated to indemnify only to the extent of the fault of the contractor, its officers, its agents, or its employees, however, the contractor shall have no obligation as set forth above with respect to any claim or action from bodily injury, death or property damages arising out of the fault of the state, its officers, its agents or its employees. Contractor agrees to investigate, handle, respond to, provide defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent. The State of Louisiana may, but is not required to, consult with the Contractor in the defense of claims, but this shall not affect the Contractor’s responsibility for the handling of and expenses for all claims.

39. In accordance with the provisions of R.S. 39:2182, in awarding contracts after August 15, 2010, any public entity is authorized to reject a proposal or bid form, or not award the contract to, a business in which any individual with an ownership interest of five percent or more, has been convicted of, or has entered a plea of guilty or nolo contendere to any state felony or equivalent federal felony crime committed in the solicitation or execution of a contract or bid awarded under the laws governing public contracts under the provisions of Chapter 16 of Title 39, or the Louisiana Procurement Code under the provisions of Chapter 17 of Title 39.

40. Scope of Contract:

Furthermore submittal of any terms and conditions contrary to those of the State of Louisiana may cause your bid to be rejected. By signing this form terms and conditions which may be included in your bid are nullified, and contractor agrees that this contract shall be construed in accordance with and governed by the laws of the State of Louisiana.

__________________________________________________________________________

(Members of firm or person authorized to sign bids for corporation)

BIDDERS MUST SIGN IN INK

IMPORTANT

Signature Authority: In Accordance with L.R.S. 39:1594 (Act 121) the person signing the bid must be:

1. A current corporate officer, partnership member of other individual specifically authorized to submit a bid as reflected in the appropriate records on file with the Secretary of State; or

2. An individual authorized to bind the vendor as reelected by an accompanying corporate resolution, certificate or affidavit; or

3. An individual listed on the State of Louisiana bidder’s Application as authorized to execute bids. By signing the bid, the bidder certified compliance with the above.

WE ARE AN EQUAL OPPORTUNITY COLLEGE.

This procurement has been designated as suitable for Louisiana certified small entrepreneurships participation.

The State of Louisiana Veteran and Hudson Initiatives small entrepreneurship programs are designed to provide additional opportunities for Louisiana-based small entrepreneurships (sometimes referred to as LaVet’s and SE’s respectively) to participate in contracting and procurement with the state. A certified Veteran-Owned and Service-Connected Disabled Veteran-Owned small entrepreneurship (LaVet) and a Louisiana Initiative for Small Entrepreneurships (Hudson Initiative) are businesses that have been certified by the Louisiana Department of Economic Development. All eligible vendors are encouraged to become certified. Qualification requirements and online certification are available at

https://smallbiz.louisianaforward.com/index_2.asp .

Bidders that are not eligible for certification are encouraged to use Veteran-Owned and Service-Connected Disabled Veteran-Owned and Hudson Initiative small entrepreneurships where sub-contracting opportunities exist. To be responsive to this solicitation, the bidder shall be either a Veteran-Owned or Service-Connected Disabled Veteran-Owned or Hudson Initiative small entrepreneurship or have put forth a good-faith effort to use certified Veteran-Owned or Service-Connected Disabled Veteran-Owned and Hudson Initiative small entrepreneurships as sub-contractors(s). By signing and submitting this bid, the

bidder certifies compliance with this requirement.

For a good faith effort, written notification is the preferred method to inform Louisiana certified Veteran Initiative and Hudson Initiative small entrepreneurships of potential subcontracting opportunities. A current list of certified Veteran-Owned and Service-Connected Disabled Veteran-Owned and Hudson Initiative small entrepreneurships may be obtained from the Louisiana Economic Development Certification System at https://smallbiz.louisianaforward.com/index_2.asp . Additionally, a current list of Hudson Initiative small entrepreneurships, which have been certified by the Louisiana Department of Economic Development and have opted to enroll in the State of Louisiana Procurement and Contract (LaPAC) Network, may be accessed from http://wwwprd.doa.louisiana.gov/osp/lapac/Vendor/srchven.asp . You may then determine the search criteria (i.e. alphabetized list of all certified vendors, by commodities, etc.), and select “SmallE”.

Copies of notification to at least three (or more) certified Veteran Initiative and Hudson Initiative small entrepreneurships will satisfy the notification requirements. Notification must be provided to the certified entrepreneurships by the bidder in writing no less than five working days prior to the date of bid opening. Notification must include the scope of work, location to review plans and specifications (if applicable), information about required qualifications and specifications, any bonding and insurance information and/or requirements (if applicable), and the name of a person to contact. If a certified Veteran-Owned or Service-

Connected Disabled Veteran-Owned or Hudson Initiative small entrepreneurship was not selected, the bidder must certify and maintain written justification of the selection process. The state reserves the right to request confirmation of this information at any time.

In the event questions arise after an award is made relative to the bidder’s good faith efforts, the bidder will be required to provide supporting documentation to demonstrate its good faith subcontracting plan was actually followed. If it is at any time determined that the contractor did not in fact perform its good faith subcontracting plan, the contract award or the existing contract may be terminated.

Contractors will be required to report Veteran-Owned and Service-Connected Disabled Veteran-Owned and Hudson Initiative

small entrepreneurship subcontractor or distributor participation and the dollar amount of each. (Agencies should indicate theirspecific requirement, i.e. where to send information and when - with bid, after clear lien, etc.)

The statutes (R.S 39:2171 et. seq.) concerning the Veteran Initiative may be viewed at

http://www.legis.state.la.us/lss/lss.asp?doc=671504 ; and the statutes (R.S 39:2001 et. seq.) concerning the Hudson Initiative may be viewed at http://www.legis.state.la.us/lss/lss.asp?doc=96265 . The rules for the Veteran Initiative (LAC 19:VII.Chapters 11 and 15) and for the Hudson Initiative (LAC 19:VIII.Chapters 11 and 13) may be viewed at http://www.doa.louisiana.gov/osp/se/se.htm .

The State requires competitive pricing, qualifications, and demonstrated competencies in the selection of contractors.

If you are a Certified Small Entrepreneur (Hudson Initiative), Veteran Owned Small Entrepreneurs, or Service-Connected Disabled Veteran-Owned (Veteran Initiative) vendor, please state your Certification Number below.

Certification No./date of certification.: _________________________

INDEMNIFICATION AGREEMENT

The _____________________________________(Contractor) agrees to protect, defend, indemnify, save, and hold harmless the State of Louisiana, all State Departments, Agencies, Boards and Commissions, its officers, agents, servants and employees, including volunteers, from and against any and all claims, demands, expense and liability arising out of injury or death to any person or the damage, loss or destruction of any property which may occur or in any way grow out of any act or omission of __________________________________ (Contractor), its agents, servants, and employees, or any and all costs, expense and/or attorney fees incurred by ________________________________________________

(Contractor) as a result of any claim, demands, and/or causes of action except those claims, demands, and/or causes of action arising out of the negligence of the State of Louisiana, all State Departments, Agencies, Boards, Commissions, its agents, representatives, and/or employees.

_____________________________________________(Contractor) agrees to investigate, handle, respond to, provide defense for and defend any such claims, demand, or suit at its sole expense and agrees to bear all other costs and expenses related thereto, even if it (claims, etc.) is groundless, false or fraudulent. The State of Louisiana may, but is not required to, consult with the Contractor in the defense of claims, but this shall not affect the Contractor’s responsibility for the handling of and expenses for all claims.

Accepted by _______________________________________

Company Name

_______________________________________

Signature

_______________________________________

Title

Date Accepted _____________________________________

Is Certificate of Insurance Attached? _______Yes _______ ______No _________

Contract No. _______________ for NORTHWEST LOUISIANA TECHNICAL COMMUNITY COLLEGE

State Agency Number and Name

Purpose of Contract: Provide Driver Training Simulator_______________________________________________

DISCLOSURE FORM

Each Bidder is to disclose the following information by answering Yes or No to the following questions:

1. Is the Bidder a Legislator or person who has been certified by the Secretary of State as elected to the Legislator? _______Yes ________No

2. Is the Bidder a spouse of a Legislator? ______Yes ______No

3. If the Bidder is a corporation, partnership, or other legal entity, does a Legislator or his spouse own any interest in that corporation, partnership or other legal entity? _______Yes ______No

4. If the Bidder is a corporation, is it a publicly traded corporation? _______Yes _______No

BID FORM

Northwest Louisiana Technical Community College

Provide Driver Training Simulator

Bid Number: 40020-50123

Bid Date: September 23, 2026

Bid Time: 2:00 P.M., CST

Unit Extended

Item Description Quantity Price Price

1. TranSim Series 8 Driver

Training Simulator. Included

Fully shrouded, realistic driver compartment/cabin

Powerful image generation processing platform: Intel i7 4.9 GHz processor, super-fast NVMe SSD, GeForce RTX 4070 video and graphics

Replica Freightliner Cascadia Evolution Dashboard

Automotive OEM seat, restraint, steering wheel, pedals, brake controls and transmission controls

360-degree immersive visual system (180-degrees forward + rear-view mirrors, virtual pan, and optional over-the-shoulder view), presented on 4K Ultra High-Definition displays

Realistic, software-defined instrumentation for each vehicle

Operator touch-screen interface for driver scenario and instruction control and unique vehicle interfaces

Freightliner OEM transmission control

5.1 Surround Sound with tactile vibration and “rumble” sound transducer

Force-feedback pneumatic and hydraulic braking

Force-feedback, realistic steering

Replica responsive and realistic clutch and accelerator pedals

Advanced Unreal Engine graphics, with industry-best realism and detail

Exclusive automotive physics engine with real vehicle and payload behavior

>150+ commercial vehicle inventory

Baseline Urban, Suburban, Rural, Freeway, Skid pad, Mountain, Snow virtual environments

Hundreds of simulated impeding conditions, obstacles and malfunctions including fog, snow, rain, wind, ice, glare, intoxication, rail crossings, pedestrians, animals, tire blow-out, brake failure, etc.

>70+ included pedagogically rigorous scenarios

Complete scenario recording and playback with “DVR” functionality

Baseline, single-page individual assessment and scoring

Learning Management System for full control of lesson plans, scenario presentation and student database.

Virtual Environments Expansion Package (1 per IOS)
- Advanced airport, coal mine, construction site, desert, dirt road, indoor trucking course, mountain forest, oil field, swamp virtual environments and more.

#UT09872 Or equal to 1 each ________________________

Quoting Model No.______________________________________________________________

Manufactured By_______________________________________________________________

Unit Extended

Item Description Quantity Price Price

2. Manual Transmission

Vehicles Package

Eaton OEM 4-18 speed

#UT09000 or equal 1 each _____________________

Quoting Model No._____________________________________________________________

Manufactured By______________________________________________________________

3. D-Box Gen3 Motion Base

For Mobile Trailer Series 8

#UT09874 or equal 1 each ______________________

Quoting Model No._____________________________________________________________

Manufactured By_______________________________________________________________

**Included with purchase**

Driver Training Solutions Scenario-Builder. UT09926

Skillset Assessment Software (1 per IOS) UT04462

Trucking Vehicles Expansion Package (1 per IOS) UT08675

CDL Schools Scenario Package (26) UT09555

Air Brake Test Package UT 09890

CDL Lane Change & Rollover Prevention (7) UT09758

CDL Backing (6) UT09755

CDL Close Quarters Maneuvering (6) UT09667

***INSTILLATION IN CUSTOMERS SUPPLIED TRAILER***

Standard Installation – On-Site, coincides with training

Basic Maintenance and Operations Training – On-Site

Two (2) days of training.

Day 1 Training: Operations Training. (Coincides with installation) 1 HR Executive Presentation.

Day 2 Training. Virtual Training up to (8) hrs. (Scheduled with customer within 60 days after install) Up to four (4) people

Lifetime Customer Support (Per Simulator) during work hours. Software updates included.

Premium Full-Service Warranty (Per Simulator)

Shipping & Handling (CONUS for single site only)

First Year Full-Service Warranty

*** Simulator Relocation: Remove the old simulator from the trailer. ***

Installation: Transfer and set up the unit inside the portable building.

Recommissioning: Reconnect all systems to ensure full operational capacity.

Inquiries related to the solicitation will be received until COB on September 16, 2026. Inquiries received after that date will not be accepted.

Please email inquiries to khearon@bpcc.edu

Total

Amount (Words)

$ (Figures)

This is a turnkey all or nothing bid.

Bids must be mailed to the following address in order to be considered for award:

Bossier Parish Community College

Attn: Kori Hearon

6220 East Texas Street

Bossier City, LA 71111

F.O.B. Destination. The unit price of each item must be inclusive of freight charges order to be considered for award.

The bid price for each item is to be quoted on a “net” basis and F.O.B. NLTCC Destination, i.e. title passing upon receipt and inclusive of all delivery charges.

Bids other than F.O.B. NLTCC Destination may be rejected.

Bids indicating estimated freight charges may be rejected.

Bidders who do not quote “net” item prices and who separately quote an overall “lump sum” freight cost or discount for all items shall be considered as submitting an “all-or-none” bid for evaluation and award purposes; and risk rejection if award is made on an item basis.

Prices shall be firm for acceptance for a minimum of 30 days, unless otherwise specified. Bids conditioned with a shorter acceptance period may be rejected.

Prices are to be quoted in the unit/packaging specified (e.g. each, 12/box, etc), or may be rejected.

In the event of extension errors, the unit price bid shall prevail. Unit prices must be shown, or bid will be rejected.

NORTHWEST LOUISIANA TECHNICAL COMMUNITY COLLEGE

BID RESPONSE FORM

BIDDER’S NAME: ______________________________________________________________

TELEPHONE NO. ________________________________ FAX NUMBER:_________________

ADDRESS:______________________________________________________________________

MAILING CITY STATE ZIP

SCOPE: FURNISH DRIVER TRAINING SIMULATOR AS PER BID #40020-50123

I/we do hereby acknowledge receipt of the following addenda (if any):

No. ___________ Dated__________ No.___________ Dated____________

Bidder shall include the cost of transportation and handling in the unit price of item offered – F.O.B.

Northwest Louisiana Technical College

If bidding other than the specified make and model, then the bidder should attach illustrations and descriptive literature of the item(s) offered to the bid response form for evaluation purposes. Failure to do so may cause bid to be rejected.

Whenever brand name specifications or catalogue numbers are used to describe the standard of quality, performance and other characteristics, the use of such specifications shall not restrict unless otherwise specified, the submission of equivalent products.

NOTE: The College reserves the right to award bid on an individual item basis or as a total package to one vendor, whichever is in the best interest of the College. The College reserves the right to increase, reduce, or completely eliminate any item(s) from bid after an analysis of the bid.

Signature to the Bid Response Form shall be construed of acceptance of the Invitation to Bid in its entirety.

AUTHORIZED OFFICER:____________________________________ ________________________

(Signature) (Print or Type Name)

TITLE:______________________________________________ DATE: _____

CERTIFICATION STATEMENT

The undersigned hereby acknowledges she/he has read and understands all requirements and specifications of the Invitation to Bid (ITB), including any attachments.

OFFICIAL CONTACT. The College requests that the Bidder designate one person to receive all documents and the method in which the documents are best delivered. Identify the Contact name and fill in the information below: (Print Clearly)

Date: ____________________ Official Contact Name: ______________________________

A. E-mail Address:___________________________________________________________

B. Telephone number with area code: (__)________________________________________

C. Facsimile Number with area code: (__)________________________________________

Bidder certifies that the above information is true and grants permission to the College to contact the above named person or otherwise verify the information provided. By its submission of this ITB and authorized signature below, Bidder certifies that:

1. The information contained in its response to this ITB is accurate;

2. Bidder complies with each of the mandatory requirements listed in the ITB and will meet or exceed the requirements specified therein;

3. Bidder agrees to provide all tasks, services and deliverables listed in Scope of Services for the total cost stated on Bid Form;

4. Bidder accepts the procedures, evaluation criteria, mandatory contract terms, and all other administrative requirements set forth in the ITB.

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