VAM Vehicle Wrap Installation Services

Location:	Tennessee
Posted:	Apr 29, 2026
Due:	May 27, 2026
Agency:	State Government of Tennessee
Type of Government:	State & Local
Category:	99 - Miscellaneous N - Installation of Equipment
Solicitation No:	Terms and Conditions
Publication URL:	To access bid details, please log in.

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Invitation to Bid (ITB)

For VAM Vehicle Wrap Installation Services

Event # 32101-13887

1. Section 1 -- Background Information

1.1. The State of Tennessee Department of General Services, Vehicle and Asset

Management division is seeking to procure Vehicle Wrap Installation Services through

an Invitation to Bid.

1.2. Pre-response Conference Notification. The Central Procurement Of f ice will hold a

pre-response conference for this solicitation at the date, time, and location specif ied

below:

Date/Time: April 27, 2026 at 1:30 p.m. Central Time

Location: Microsof t Teams

Room:

https://teams.microsof t.com/meet/297357765012297?p=JqZcdhdAzNqKsMTf Sk

Meeting ID: 297 357 765 012 297

Passcode: it9BX999

Prospective respondents are encouraged to attend this pre-response conf erence;

however attendance is not mandatory in order to submit a response. The Central

Procurement Of f ice conducts pre-response conf erences to discuss and answer

questions prior to response due date. The pre-response conference is for informational

purposes only. Nothing stated at the pre-response conf erence shall change the

solicitation unless the change is reflected in writing and disseminated to all prospective

respondents that attended the pre-response conf erence.

1.3. Accommodation for People with Disabilities. Any individuals with disabilities who

wish to participate in public meetings such as a scheduled pre-response conference or

other scheduled function should contact the Solicitation Coordinator to discuss any

auxiliary aids or services needed. Such contact should be made no less than three (3)

business days prior to the public meeting to allow time for the Solicitation Coordinator

to provide needed aids or services.

1.4. Questions and Comments. Each prospective Respondent must caref ully review this

ITB, including but not limited to, attachments, terms and conditions, and any

amendments, f or questions, comments, def ects, objections, or any other matter

requiring clarification or correction (collectively called "questions and comments").

Protests based on any objection to the ITB shall be considered waived and invalid if

the objection has not been brought to the attention of the State, in writing, by the

Written Questions & Comments Deadline.

Any prospective Respondent having questions and comments concerning this ITB

must provide them in writing to the Solicitation Coordinator. All questions must be

submitted no later than April 29, 2026 at 2 p.m. Central Time.

1.5. Responses Due. The response must be received by the State on or bef ore the date

and hour designated for the response opening. Responses that are submitted untimely

shall be rejected.

2. Award Criteria

2.1. Single Award -- Lowest Cost. A single contract will be awarded f or all line items to

the respondent whose response meets the requirements and criteria set f orth in this

ITB at the lowest cost.

3. Standard Terms of the Solicitation

3.1. Respondent Registration. Pursuant to Tenn. Code Ann. § 4-56-105 all respondents

must be registered prior to the issuance of a contract or a purchase order.

Respondents can register online at the State of Tennessee Supplier Portal:

https://www.edison.tn.gov (please click the "Supplier Portal Home Page" button)

3.2. Respondent's Ability to Perform. The State shall have the right to require evidence

of the respondent's ability to perf orm the services or deliver the goods required

pursuant to the terms and conditions of this ITB.

3.3. Quality of Workmanship and Materials. Unit price responses are requested on

goods or services that equal or exceed the specif ications, unless the specif ications

limit the dimensions, brands, or model of goods or services. The absence of detailed

specifications or the omission of detailed descriptions shall mean that only the best

commercial practices and only first quality goods and workmanship shall be supplied.

3.4. Performance. The respondent who is awarded a contract will be responsible f or

delivering the goods or providing the services set out in this ITB. All goods or services

are subject to inspection and evaluation by the State.

3.5. Clarifications. The State reserves the right to conduct clarif ications or negotiations

with one or more respondents. All communications, clarif ications, and negotiations

shall be conducted in a manner that is f air and transparent.

3.6. Negotiations. The State may elect to negotiate by requesting revised Cost Proposals

f rom apparently responsive and responsible respondents. However, the State reserves

the right to award a contract on the basis of initial responses received. Theref ore, each

response should contain the respondent's best terms f rom a price and technical

standpoint. The State reserves the right to conduct multiple negotiation rounds. If the

State exercises its right to enter into negotiations, it may identif y areas of a response

that may require f urther clarif ication or areas in which it is apparent that there may

have been miscommunications or misunderstandings as to the State's specifications or

requirements. The State may seek to clarify those identified issues during negotiations.

All responsive respondents will be given equivalent inf ormation with respect to cost

negotiations. All cost negotiations will be documented f or the procurement f ile.

Additionally, the State may conduct target pricing and other price or service level

negotiations. Target pricing may be based on considerations such as current pricing,

market considerations, benchmarks, budget availability, or other method that does not

reveal individual respondent pricing. During target price negotiations respondents are

not obligated to meet or beat target prices, but will not be allowed to increase prices.

All communications, clarifications and negotiations shall be conducted in a manner that

supports fairness in response improvement. Note that each clarification sought by the

State may be unique to an individual respondent.

3.7. Response Cancellation and Rejection. The State may cancel this ITB in its entirety

and reissue it in whole or in part.

The State may reject any or all responses in its sole discretion. Additionally, the State

may reject a response that: (a) qualif ies the of f er to provide goods or services as

required by this ITB; (b) proposes alternative goods or services unless expressly

requested by this ITB; (c) involves collusion, consultation, communication, or

agreement among respondents; (d) includes inf ormation the respondent knew or

should have known was materially incorrect; or (e) does not comply with the terms,

conditions, specif ications, or perf ormance requirements of this ITB.

Af ter the State opens the responses, no price changes shall be permitted except

pursuant to target pricing or best and final offer negotiations as specif ied in this ITB.

A Respondent must not submit a response as a prime contractor while also permitting

one or more other Respondents to of f er the Respondent as a subcontractor in their

own responses. Such may result in the disqualification of all Respondents knowingly

involved. This restriction does not, however, prohibit dif f erent Respondents f rom

of f ering the same subcontractor as a part of their responses (provided that the

subcontractor does not also submit a response as a prime contractor).

3.8. Communications and Contacts. Prospective respondents must direct

communications concerning this ITB to the f ollowing person designated as the

Solicitation Coordinator:

DeRenne Raley

Department of General Services, CPO

312 Rosa L Parks Avenue, 3rd Floor Tennessee Tower

Nashville TN 37243-1102

(615) 251-5173

DeRenne.Raley@tn.gov

Unauthorized contact about this ITB with employees or of f icials of the State of

Tennessee except as detailed in this ITB may result in disqualif ication f rom

consideration under this procurement process. Notwithstanding the f oregoing,

respondents may alternatively contact:

Staf f of the Governor's Office of Business Initiatives and Development f or assistance

available to small businesses as well as general, public information relating to this ITB

(visit https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-

/go-bid/about-us.html f or contact inf ormation); and

The f ollowing individual designated by the State to coordinate compliance with the

nondiscrimination requirements of the State of Tennessee, Title VI of the Civil Rights

Act of 1964, the Americans with Disabilities Act, and associated f ederal regulations:

Helen Crowley

Department of General Services, CPO

312 Rosa L Parks Avenue, 3rd Floor Tennessee Tower

Nashville, TN 37243-1102

615-741-1035

Helen.Crowley@tn.gov

3.9. Responses Submitted by Mail. If submitting a response by mail: (1) all prices must

be typed or written in ink on the "Line Details" portion of this ITB; (2) any corrections,

erasures, or other alterations to prices must be initialed by the respondent; and (3) the

response shall be manually signed by the respondent in ink. Each individual response

must be returned in a separate envelope package or container and must be properly

labeled on the outside ref erencing the applicable event number and the response

opening date. Responses should be mailed in a properly labeled sealed envelope to

the f ollowing address:

Bidder Services

Department of General Services, CPO

312 Rosa L Parks Avenue, 3rd Floor Tennessee Tower

Nashville, TN 37243-1102.

Failure to comply with these requirements may result in rejection of the response.

3.10. Respondent Certification. By signing or electronically submitting the response, the

respondent agrees to the terms and conditions of this ITB and certifies that all goods or

services included in the response meet or exceed the Scope or Specif ications of this

ITB. The respondent agrees that, if it is awarded a contract, it will deliver goods or

services that meet or exceed the specif ications in this ITB.

3.11. Exceptions or New Terms or Conditions. Exceptions to terms and conditions or new

terms and conditions proposed by the respondent that vary f rom this ITB may, in the

discretion of the State, render the response nonresponsive. A response deemed

nonresponsive will not be considered f or an award of a contract.

3.12. Conflict of Interest. The State shall not consider a response from an individual who is,

or within the past six (6) months has been, a State employee. For purposes of this ITB:

a. An individual shall be deemed a State employee until such time as all

compensation for salary, termination pay, and annual leave has been paid;

b. A contract with or a response f rom a company, corporation, or any other

contracting entity in which a controlling interest is held by any State

employee shall be considered to be a contract with or proposal f rom the

employee; and

c. A contract with or a response f rom a company, corporation, or any other

contracting entity that employs an individual who is, or within the past six (6)

months has been, a State employee shall not be considered a contract with

or a proposal from the employee and shall not constitute a prohibited conflict

of interest.

3.13. Specifications Govern. Brands or model numbers identified in the specif ications of

this ITB are deemed to meet all written specif ications. In the event of a conf lict

between specified brands and models and the written specifications, the conf lict shall

be resolved in f avor of the written specif ications.

3.14. Firm Offer. The response constitutes a f irm of f er that is irrevocable f or ninety (90)

days. An award of a contract shall, subject to necessary State approvals, be binding on

the respondent without any f urther action by the respondent.

3.15. F.O.B. Destination. Respondent's prices shall include delivery of all items F.O.B.

destination or as otherwise specif ied by the State.

3.16. Tax Exemption. The State of Tennessee is exempt f rom local, state, and f ederal

excise taxes. These taxes shall not be included in respondent's prices. The successf ul

respondent shall pay all taxes lawf ully imposed on it with respect to any goods or

services delivered in accordance with this ITB.

3.17. Prompt Pay Discount. Any prompt pay discounts of f ered by respondents shall be

extended to all authorized users of the contract.

3.18. Fixed Discount or Surcharge. The percent discount or surcharge per line item must

be f ixed f or the contract's term.

3.19. On-site Inspection. All respondents should visit the site to take exact measurements

and examine the premises to become f amiliar with any problems or unusual

circumstances. No allowances will be made by the State for errors in quotations due to

any respondent not visiting the site prior to submitting their response. Respondents

shall be responsible f or their own measurements.

3.20. Used Equipment. When this ITB authorizes of f ers of used items, no used item is

acceptable if serial numbers or any other manufacturer's identifying label or markings

have been removed, obliterated, or changed in any way.

3.21. Tennessee Contractor License. Respondents shall be properly licensed as of the

date it f iles a response to this ITB and shall provide evidence of compliance with all

applicable provisions of the Contractors Licensing Act of 1994, Tenn. Code Ann. § 62-

6-101, et seq. in providing the specified information within this ITB. Any response that

does not comply with Tenn. Code Ann. § 62-6-119, when applicable, shall be rejected.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

VAM Vehicle Wrap Installation Services

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