REQUEST FOR PROPOSALS FOR SALINE HIGH SCHOOL ATHLETIC ENTRY DOOR REPLACEMENT

REQUEST FOR PROPOSALS
FOR
SALINE HIGH SCHOOL
ATHLETIC ENTRY DOOR REPLACEMENT
SALINE AREA SCHOOLS
Attention: Miranda Owsley
7265 North Ann Arbor Street
Saline, Michigan 48176
Telephone: (734) 401-4000
Fax: (734) 401-4098
Email: owsleym@salineschools. org

I. OVERVIEW
1.1. PURPOSE
The purpose of the Request For Proposals ("RFP") is for Saline Area Schools (the "School
District") to obtain proposals from qualified contractors to provide a comprehensive
installation of the Saline High School Athletic Entry Door Replacement (the "Work").
1.2. SELECTION TIMELINE
NOTE: Throughout the remainder of this RFP, a prospective contractor is referred to as
the "Contractor."
The School District's anticipated timeline for its selection process is:
Issuance of this RFP September 29, 2026
Deadline for written Requests For Clarifications 4 p.m. Local Time, October 7, 2026
No Pre-Proposal Meeting is scheduled. For a site visit, please contact Mark Paulus at
lecoleplaaners3@gmail.com or (248) 880-6791
DUE DATE FOR PROPOSALS 11:30 a.m. Local Time, October 14, 2026
School District's Consideration of the Contract October 27, 2026
Commencement of Work December 19, 2026
Substantial Completion of Work January 3, 2027
Final Completion of Work January 18, 2027
PLEASE NOTE: The School District reserves the right, in its sole and absolute
discretion, to make modifications to the above selection timeline as it determines to be in
its best interest.
II. SUBMISSION OF PROPOSALS
2.1. PROPOSAL SUBMISSION DEADLINE AND REQUIREMENTS
The Due Date for receipt of Proposals is:
October 14, 2026_at 11:30 a.m Local Time (the "Due Date")
2.1.1. Sealed proposals should be submitted through Buildingconnected.com with the
following link:
https://app.buildingconnected.com/public/5cc9d7f637c1a90018cb55dc. No
physical bids will be accepted in person or via delivery service.
2.1.2. Late Proposals: Each Contractor is responsible for submission of its Proposal.
Proposals or Proposal revisions received after the Due Date will not be accepted or
considered. The School District is not liable for any delivery or postal delays.
2.1.3. Returned Proposals: All Proposals received after Due Date will be unopened and
made available to the respective Contractor for pick-up, at its sole cost and expense.
2.1.4. Signed Original Proposal: Each Proposal must be signed by an authorized
member of the Contractor's firm. This member should be the highest-ranking
officer at local level. NO ORAL, FAX, or E-MAILED Proposals will be accepted.
Each Proposal must be submitted on the Proposal Forms attached to this RFP.
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2.1.5. Opening of Proposals: At the specified location and Due Date stated above, all
submitted Proposals shall be publicly opened and read aloud with the following
link: meet.google.com/nnb-nzgs-edn or phone number (262) 701-7514 PIN:
933 469 847#. Any interested parties may attend. No immediate decision will be
rendered.
2.1.6. E-Mail Clarifications: The School District intends to communicate with
Contractors via e-mail (e.g., RFP clarifications and addenda). Except for the
delivery of the Proposal itself, references in this RFP to "written" form of
communications include e-mail.
2.1.7. Additional Requests For Clarification: Prospective Contractors may request that
the School District clarify information contained in this RFP. All such requests
must be made in writing via email. The School District will attempt to provide a
written response to all written Requests For Clarification within five (5) business
days after the receipt of such request. School District will not respond to any
Request For Clarification received after 4 p.m. on October 7, 2026. Requests For
Clarification and inquiries must be made via e-mail. All requests For clarification
must be directed to Mark Paulus at lecoleplanners3@gmail.com. (Subject Line:
Saline High School Athletic Entry Door Replacement RP Request For
Clarification). No response will be made to any oral questions. All questions and
answers will be posted on the School District's website. It is each Contractor's
responsibility to check School District's website prior to RFP Due Date to ensure
that it has received all of the information, including, but not limited to, all Addenda
to this RFP.
2.1.8. Restrictions On Communication: From the issue date of this RFP until a
Contractor is selected and the selection announced, a prospective Contractor shall
not communicate about subject of this RFP or a Contractor's Proposal with the
School District, its Board of Education, or any individual member, administrators,
faculty, staff, students, employees, or its Construction Manager, if any, except for
additional Requests For Clarification in accordance with Paragraph 2.1.7 above, or
as otherwise required by applicable law.
2.1.9. Addenda to the RFP: If it becomes necessary to revise any part of this RFP, notice
of the revision will be e-mailed to all parties that requested a copy of this RFP. All
addenda will be issued through the School District's website and all addenda shall
become a part of this RFP. Each Contractor must in its Proposal, to avoid any
miscommunication, acknowledge all addenda which it has received, but the failure
of a Contractor to receive, or acknowledge receipt of, any addendum shall not
relieve the Contractor of the responsibility for complying with the terms thereof.
2.1.10. RFP/Proposal Information Controlling: The School District intends that all
Contractors shall have equal access to information relative to this RFP, and that this
RFP contains adequate information. No information communicated, either verbally
or in writing, to or from a Contractor shall be effective unless confirmed by written
communication contained in an addendum to this RFP, a Request For Clarification
or other written response thereto, or in the Proposal.
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2.1.11. Finality of Decision: Any decision made by the School District, including the
Contractor selection, shall be final.
2.1.12. Reservation of Rights: The School District reserves the right, in its sole and
absolute discretion (for this provision and all other provisions contained in this
RFP), to accept or reject, in whole or in part, any or all Proposals with or without
cause. The School District further reserves the right to waive any irregularity or
informality in the RFP process or any Proposal, and the right to award the Contract
to other than the Contractor(s) submitting the best financial Proposal (low bidder).
The School District reserves the right to request additional information from any or
all Contractors. The School District reserves the right to select one or more
Contractors to perform the Work on behalf of the School District. In the event the
Contractor's Proposal is accepted by the School District and the Contractor asserts
exceptions, special considerations or conditions after acceptance, the School
District, in its sole and absolute discretion, reserves the right to reject the Proposal
and award the Contract to another contractor.
2.1.13. Release of Claims: Each Contractor by submitting its Proposal releases the School
District from any and all claims arising out of, and related to, this RFP process and
selection of a Contractor.
2.1.14. Contractor Bears Proposal Costs: A recipient of this RFP is responsible for any
and all costs and liabilities incurred by it or others acting on its behalf in preparing
or submitting a Proposal, or otherwise responding to this RFP, or any negotiations
incidental to its Proposal or this RFP.
2.1.15. Irrevocability of Proposals: All Proposals submitted shall not be withdrawn and
shall be irrevocable for a minimum period of ninety (90) calendar days following
the Due Date for receipt of Proposals set forth above.
2.1.16. Collusive Bidding: The Contractor certifies that its Proposal is made without any
previous understanding, agreement, or connection with any person, firm or
corporation making a Proposal for the same Work and is in all respects fair, without
outside control, collusion, fraud, or otherwise illegal action.
2.2 PROPOSAL REQUIREMENTS AND FORMAT
This outlines the information that must be provided by each Contractor and the required
format for its Proposal. Any Proposal not providing the required information, or not
conforming to the format specified, may be disqualified on that basis. Please also refer to
Sections 2.1, 4.1, and 4.2 of this RFP for additional Proposal requirements. Attached to
this RFP is a form of contract under which the Work requested under this RFP shall be
provided by the successful Contractor (the "Contract" and referred to throughout the
Contract as the "Agreement") (See also Section 3.1 of this RFP). The Contract contains
many details relative to the Work requested by the School District, the terms and conditions
under which the Work shall be provided by the Contractor, and should be reviewed
carefully by each Contractor prior to submitting a Proposal.
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Any exceptions to the terms and conditions contained in this RFP or the form of
Contract attached to this RFP, or any other special considerations or conditions
requested or required by the Contractor MUST be specifically enumerated by the
Contractor and be submitted as part of its Proposal, together with an explanation as
to the reason such terms and conditions of the RFP or form of Contract cannot be
met by, or, in the Contractor's opinion, are not applicable to, the Contractor. The
Contractor shall be required and expected to meet the specifications and
requirements as set forth in this RFP and the form of Contract in their entirety, except
to the extent exceptions or special considerations or conditions are expressly set forth
in the Contractor's Proposal and those exceptions or special considerations or
conditions are expressly accepted by the School District. All Pricing factors must be
clearly indicated in the Proposal Forms provided as part of Contractor's Proposal.
Each Proposal must include, at a minimum, the following:
2.2.1 A detailed list setting forth any exceptions to this RFP and/or the Contract, or other
special considerations or conditions of Contractor, including explanations of such
exceptions or the reason such terms and conditions of the RFP or form of Contract
cannot be met by, or on Contractor's opinion are not applicable to, the Contractor.
2.2.2 References - Each Proposal must include detailed evidence that the Contractor is
currently providing Work for other public school districts (preferred) or similar
sized projects. The Contractor must provide this information, including contact
names, addresses, phone numbers, and type and scope of work provided. This
should include projects of similar size and scope as the School District.
2.2.3 Evidence of the Contractor's ability to provide adequate insurance coverages as
required by this RFP and the Contract to protect the interests of the Contractor and
the School District.
2.2.4 Demonstrate that the Contractor understands and will comply with all regulatory
laws, codes, and requirements of any Local, State, and Federal law that apply to the
requirements and obligations under this RFP and the Contract.
2.2.5 A completed Proposal Pricing Form provided as ATTACHMENT A.
2.2.6 A completed Familial Disclosure Affidavit provided as ATTACHMENT B.
2.2.7 A completed Iran Economics Sanctions Act Affidavit of Compliance provided as
ATTACHMENT C.
2.3 DRAWINGS AND SPECIFICATIONS
Specifications
# Description Pages
024119 Selective Demolition 7
N/A Door Hardware 2
N/A Saline High School Entrance #11 4
Athletic Door Replacement
Drawings
# Description Date
A6.0 Door Schedule, Elevations & Details 9/24/26
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2.4 WORK SCOPE
Include but not limited to:
1. Replacement of the interior doors must be completed and operational before
replacement of the exterior doors.
2. If work is not completed from December 19 to January 3 and January 18 during normal
school hours then work will need to be completed as not to effect the athletic
competition schedule, which would 2nd shift or weekend.
3. The bidder to obtain the State building permit.
4. Bidder shall include in their bid an allowance of $10,000 for each building to be used
at the discretion of District. The allowance shall include only direct costs. All other
costs, such as overhead, profit, bond, or other items shall be included in base bid.
5. Lock cores to be provided by the District.
III. CONTRACTUAL OBLIGATIONS
3.1. FORM OF CONTRACT
3.1.1. Form of Contract: This is a Request For Proposals only. Proposals will be treated
as offers to enter into the Contract (as defined above) with the School District. The
School District and successful Contractor shall memorialize their contractual
relationship and obligations using the form of Contract attached hereto as
ATTACHMENT D. The Contract contains many details relative to the Work
required under this RFP, as well as the terms and conditions under which the Work
shall be provided by the successful Contractor. The Contract should be reviewed
carefully by each Contractor prior to submitting a Proposal. Any exceptions to the
terms and conditions contained in the Contract, or any other special considerations
or conditions requested or required by the Contractor relative to this RFP or the
form of Contract shall be expressly/specifically enumerated by the Contractor and
be submitted as part of its Proposal, together with an explanation as to the reason
such terms and conditions cannot be met by, or, in the Contractor's opinion are not
applicable to, the Contractor, provided however, that exceptions or special
conditions of the Contractor will not be binding upon the School District unless
those exceptions or special conditions are expressly accepted by the School District,
and incorporated into the final Contract. Following the selection of the successful
Contractor by the School District, the Contract will be finalized by the parties. The
below sections contain information relative to selected provisions of the Contract
and/or the expectations of the School District relative to the provision of the Work.
3.1.1.1. Familial Disclosure Affidavit: All Contractors must provide familial
disclosure in compliance with MCL 380.1267 and attach this information
to its Proposal. The Proposal must be accompanied by a sworn and
notarized statement disclosing any familial relationship that exists
between the owner and/or any employee of the Contractor and any
member of the School District's Board of Education or the School
District's Superintendent. The School District will not accept a Proposal
that doesn't include this sworn and notarized disclosure statement. The
Familial Disclosure Affidavit is attached to this RFP as ATTACHMENT
B.
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3.1.1.2. Iran Economic Sanctions Act: In accordance with Michigan Public Act
No. 517 of 2012, all Proposals must be accompanied by a sworn and
notarized statement certifying that the Contractor is not an Iran Linked
Business. The School District will not accept a Proposal that does not
include this sworn and notarized statement. The Affidavit of Compliance
- Iran Economic Sanctions Act is attached to this RFP as
ATTACHMENT C.
3.1.1.3. Bid Security: Contractors must submit with its Proposal bid security in
the form of a Bid Bond issued by a qualified surety or certified
check/money order in an amount of five percent (5%) of the Proposal
("Bid Security"). Failure to include this Bid Security with the
Contractor's Proposal will result in the rejection of your Proposal. If a Bid
Bond is posted by a Contractor, it shall be from a Treasury Surety licensed
to do business in the State of Michigan, and the attorney-in-fact who
executes the Bid Bond on behalf of the Contractor shall attach a certified,
current copy of its power of attorney. In the event a certified check/money
order is submitted, it shall be made payable to "Troy School District." The
School District shall not be liable for any interest earned thereon. The Bid
Security shall be forfeited as liquidated damages, and not as a penalty, if
the Contractor withdraws its Proposal after the Due Date for submission
of Proposals or, upon acceptance of its Proposal by the School District,
the Contractor fails to execute the form of Contract acceptable to the
School District, substantially evidencing and incorporating this RFP and
its Proposal and fails to provide the required Performance Bond and/or
Payment Bond, if any, and the required insurance certificates, within
fifteen (15) days of an award of a Contract to the Contractor. Bid Bonds
shall be duly executed by the Contractor, as principal and by a surety that
is properly licensed and authorized to do business in the state in which the
Work is to be performed. All sureties providing bonds for this Project
must be listed in the latest version of the Department of Treasury's
Circular 570, entitled "Companies Holding Certificates of Authority as
Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring
Companies", with the bond amount less than or equal to the underwriting
limitation, and/or have an A.M. best rating of A- or better. Bid Security
shall be returned to all non-successful Contractors within a reasonable
time after the award of a Contract and execution of a Contract by the
successful Contractor. The bid bond can be included with the proposal as
submitted through Buildingconnected.com. If the bid security is a
certified check/money order, this must be delivered to the following
address: 7265 North Ann Arbor Road, Saline, MI 48176 prior to the bid
due date and time.
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3.1.1.4. Performance Bond: Successful Contractors whose Proposals are
$50,000 or more will be required to furnish Performance and Payment
Bonds, in a form satisfactory to the School District, in the amount of 100%
of its Proposal by a Treasury-listed Surety licensed to do business in the
State of Michigan, and the attorney-in-fact who executed the Performance
and Payment Bonds on behalf of the Contractor shall attach a certified,
current copy of its power of attorney. The cost of the Bonds shall be
included in each Proposal.
3.1.1.5. Governing Law: The Contract shall be governed by and construed in
accordance with the laws of the State of Michigan. The parties hereby
agree to the exclusive jurisdiction and venue of courts sitting in
Washtenaw County, Michigan.
3.1.1.6. General Indemnification: Contractor shall indemnify, defend and hold
harmless the School District, its Board of Education, its Board Members,
in their official and individual capacities, its administrators, employees,
agents, contractors, successors and assignees, from and against any and
all claims, counter claims, suits, debts, demands, actions, judgments,
liens, costs, expenses, damages, injuries and liabilities, including actual
attorney's fees and actual expert witness fees arising out of or in
connection with Contractor's performance of the Contract and/or from
Contractor's violation of any of the terms of the Contract, including, but
not limited to: (i) the negligent acts or willful misconduct of the
Contractor, its officers, directors, employees, successors, assignees,
contractors and agents; (ii) any breach of the terms of the Contract by the
Contractor, its officers, directors, employees, successors, assignees,
contractors and agents; (iii) any violation or breach of any applicable
Federal, State or local law, rule, regulation, ordinance, policy and/or
licensing and permitting requirements applicable to the Contract; or (iv)
any breach of any representation or warranty by the Contractor, its
officers, directors, employees, successors, assignees, contractors and
agents under the Contract. The Contractor shall notify the School District
by certified mail, return receipt requested, immediately upon actual
knowledge of any claim, suit, action, or proceeding for which Troy School
District may be entitled to indemnification under the Contract. This
paragraph shall survive the expiration or earlier termination of the
Contract.
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3.1.1.7. Compliance With Laws: Contractor shall comply with any and all
applicable federal, state, and local laws, rules, ordinances, policies, and
regulations, including any licensing and permitting requirements, under
the Contract. Contractor, including its personnel, employees, contractors,
consultants, and agents shall be responsible for knowing the School
District's policies concerning appropriate behavior of persons in School
District facilities and, on School District properties, including for
example, the prohibitions of sexual harassment and smoking, and shall
comply with all such policies. Contractor represents and warrants to the
School District that it shall at all times be in compliance with any and all
applicable federal and state laws, rules, ordinances, policies and
regulations, and licensing and permitting requirement applicable to the
Contract. Contractor shall indemnify, defend, and hold School District
harmless from any liability from its failure to so comply.
3.1.1.8. Right to Terminate on Breach: Each party shall have, in addition to all
other remedies available to it, the right to terminate the Contract
immediately upon written notice to the other party that the other party has
committed a material breach of any of its obligations herein and such
material party has committed a material breach of any of its obligations
herein and such material breach shall not have been cured or corrected
within ten (10) days following written notice of the same. Furthermore,
if the School District must regularly request that the Contractor cure
breaches of the Contract, such circumstances shall be grounds for
termination of the Contract for cause, even if each breach on its own
would not be material.
3.1.1.8.1. Events Upon Termination: Upon termination of the Contract
by either party for Breach or default of the other party, each
party shall be entitled to exercise any other right, remedy or
privilege which may be available to it under applicable law or
proceed by appropriate court action to enforce the terms of the
Contract or to recover damages for the breach of the Contract.
Upon termination of the Contract, the Contractor shall
immediately provide the School District with any and all
drawings and documentation regarding the Work. In the event
of termination, title to all supplies, materials, equipment or
products purchased by the Contractor for integration into the
Work shall pass to the School District, and Contractor shall
deliver possession of said supplies, materials, equipment or
products to the School District at a location to be designated by
the School District.
3.1.1.9. Pricing: Prices quoted are to be F.O.B. to Saline Area Schools. All
purchases Prices shall be net; including transportation, insurance and
delivery charges fully prepaid by the successful Contractor to destinations
indicated in the Proposal.
3.1.1.10. Taxes: This project is NOT exempt from taxes.
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3.1.1.11. Proposal Withdrawal: Contractors may withdraw its Proposals any time
before the Due Date. Proposals may not be withdrawn for at least 90 days
after the Due Date.
3.1.1.12. Competition: The name of a model, manufacturer, or brand in this RFP
shall not be considered as exclusive of other brands. Brands and models
specified in this RFP are preferred. The School District expects all
supplies, materials, equipment, or products bid by a Contractor to meet or
exceed the Specifications set forth in this RFP. Further, it is the School
District's intent that this RFP permit competition. Accordingly, the use
of any patent, proprietary name, or manufacturer's name is for
demonstrative purposes only and is not intended to curtail competition.
Whenever any supplies, material, equipment, or products requested in this
RFP are specified by patent, proprietary name or by the name of the
manufacturer, unless stated differently, such specification shall be
considered as if followed by the words "or comparable equivalent,"
whether or not such words appear. The School District in its sole and
absolute discretion, shall have the right to determine if the proposed
equivalent products/brands submitted by the Contractor meet the
Specifications contained in this RFP and possess equivalent and/or better
qualities. It is the Contractor's responsibility to notify the School District
in writing if any Specifications or suggested comparable equivalent
products/brands require clarification by the School District prior to the
Due Date for Proposals. Any and all deviations from Specifications must
be noted on the Proposal Form.
IV. PROPOSAL
4.1 PROPOSAL FORMS
Each Contractor shall submit its Proposal using the Proposal Pricing Form attached
hereto as ATTACHMENT A, along with any other information required by this
RFP or deem necessary and appropriate by the Contractor for evaluation of its
Proposal.
4.2 PROPOSAL CHECKLIST
In addition to the Proposal Pricing Form and any information required under
Section 4.1 above, please attach copies of the following documents to your
Proposal:
4.2.1 Proposal Pricing Form and detailed list setting forth any exceptions to the
RFP and/or Contract, or other special considerations or conditions of the
Contractor, including explanations of such exceptions or the reason such
terms and conditions of the RFP or form of Contract cannot be met by, or
are not applicable to, the Contractor.
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