2026-13 Concrete and Concrete Products

COUNTY OF COLE - MISSOURI
REQUEST FOR BID
2026-13: CONCRETE AND CONCRETE PRODUCTS
SUBMISSIONS SHALL BE ACCEPTED THROUGH
THURSDAY, MAY 7, 2026 AT 3:00 P.M. CENTRAL
AND RECEIVED AT:
COLE COUNTY COMMISSION
311 EAST HIGH STREET, ROOM 200
JEFFERSON CITY, MO 65101
______________________________________ ______________________________________
Company Name Direct Contact Name (Typed/Printed)
__________________________________________ __________________________________________
Mailing Address Title
__________________________________________ __________________________________________
City/State/Zip Email
__________________________________________ __________________________________________
Office Telephone Number Direct Line or Extension
I hereby certify that I am submitting the following information on behalf of the above-listed company and understand that by virtue
of executing and returning with this response this REQUIRED RESPONSE FORM, I further certify full, complete and unconditional
acceptance of the terms and conditions set forth herein, all attachments and the contents of any addendum or amendment released
hereto. (Submission must be signed by an officer or employee having authority to legally bind the respondent.)
______________________________________ _______________________________________
Authorized Signature Authorized Name (Typed/Printed)
______________________________________ _______________________________________
Title Date

REQUEST FOR BID
Sealed offers will be accepted by the Cole County Commission for consideration in provision of the following:
2026-13 CONCRETE AND CONCRETE PRODUCTS
Submissions will be received at the office of the Cole County Commission, 311 East High Street, Room 200,
Jefferson City, Missouri until 3:00 p.m. on Thursday, May 7th, at which time they will be publicly opened and
taken under advisement. Bidders should be aware that submissions are public record under state
law. Specifications are available at www.colecounty.org or by contacting Lexi Buechter at (573) 634-9168 or
abuechter@colecounty.org.
NEWS TRIBUNE: April 5, 12, 19
Legal Notices
Cole County Commission
311 East High Street
Jefferson City MO 65101
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COLE COUNTY COMMISSION
PURCHASING
311 EAST HIGH STREET, ROOM 200
JEFFERSON CITY, MISSOURI 65101
REQUEST FOR BID
1.0 OVERVIEW
1.1 NOTIFICATION. This document constitutes a request for competitive, sealed offers per the Terms and
Conditions of bidding and any special conditions set forth herein for the provision for unit pricing for the
purchase of concrete and concrete products as listed on the bid form. These materials will be requested
by Cole County Public Works employees on an as-needed basis. The quantities listed on the bid form are
for evaluation purposes only; there is no specific estimate of the quantity of products or guarantee of
materials to be ordered.
Respondents are responsible for being thoroughly familiar with all specifications and requirements of this
solicitation. Failure to examine any relevant document or provision thereof will not relieve the successful
respondent from any obligation under this bid. Qualified organizations are invited to prepare an offer in
response to this document and in doing so, concur with all terms, conditions, specifications and addenda
to this bid unless specifically noted otherwise in a separate section within their response titled
"EXCEPTIONS".
1.2 QUESTIONS, REQUESTS FOR CLARIFICATION OR INTERPRETATION. Respondents are advised that all
questions concerning the meaning or intent of these specifications must be submitted IN WRITING and
received at least five (5) business days prior to the date scheduled for bid opening. All inquiries shall be
directed to:
Lexi Buechter, Purchasing Agent
abuechter@colecounty.org
As of the issuance date of this solicitation and continuing until the final date for acceptance of
submissions, all respondents are specifically directed not to discuss, hold meetings, conferences, or
technical discussions with any County employee for the purpose of responding to this solicitation except
as otherwise permitted by this bid document. Respondents should not otherwise ask any County officials
or employees questions about the bid or related issues, either orally or by written communication.
Respondents directly contacting other County employees risk elimination from further consideration.
1.3 ISSUANCE OF ADDENDA. Every attempt shall be made to ensure that all written questions receive an
adequate and prompt response. However, in order to maintain a fair and equitable bid process, all
respondents will be advised of any questions submitted, the County's response, and any other pertinent
information related to this solicitation via the issuance of addenda, which will be posted at
www.colecounty.org. All issued addenda are incorporated by reference as if fully set out herein. An
addendum may contain information that could affect bid responses. Respondents are cautioned that the
only official position of Cole County is that which is issued by Cole County in these specifications or by
addendum thereto; no other means of communication, whether written or oral, shall be construed as a
formal or official response or statement. It shall be the responsibility of the respondent to verify whether
or not any addenda have been issued prior to submitting a bid response to Cole County.
The County assumes no liability if a respondent fails to incorporate addenda into their bid. Failure to
have requested an addendum covering any questions affecting the interpretation of these specifications
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shall not relieve the awarded party from delivering the completed project, product and/or service in
accordance with the intent of these specifications.
1.4 SUBMISSION REQUIREMENTS. A fully executed response, including the specification pages comprising
this invitation and any related illustrative documentation and/or issued addenda shall:
Be submitted in a sealed envelope identified by bid number, bid title, and bid opening date/time;
Be complete and signed by an official authorized to obligate company submitting the bid;
Include (1) complete original bid and two (2) exact duplicates.
It is the responsibility of each respondent to deliver its submission to the office of the Cole County
Commission, 311 East High Street, Room 200, Jefferson City, Missouri on or before the date and exact
time indicated for public bid opening. Fax and email submissions will not be accepted or considered.
Responses will be time and date stamped; those received late will be determined non-responsive without
exception. Late bids may be returned unopened to the respondent upon request within ten (10) business
days after the bid opening. All returns will be made at the respondent's expense.
1.5 BID OPENING. Submissions will be publicly opened in the Cole County Commission Chambers on
Thursday, May 7th at 3:00 p.m. Central. Respondents and the public are invited but not required to attend
the formal bid opening. All documents will be made available for public inspection, but no decision
relating to the award of the contract or agreement will be made at the bid opening.
1.6 ADVICE OF AWARD. Upon bid award by the Cole County Commission, award notification letters,
including a bid tabulation summarizing responses received, will be sent via email to all parties submitting
a response.
2.0 TERMS AND CONDITIONS
2.1 INCURRING COSTS. Cole County shall not pay for any information requested herein nor be obligated or
liable for any cost incurred by any respondent in submitting a response.
2.2 RESERVATIONS. The right is hereby reserved to reject any or all submissions for any reason, in part or
in whole, received in response to this solicitation; to waive or not waive informalities or irregularities in
any response or the bidding procedures; to request supplementary information from respondents as
determined necessary to effectively evaluate responses; to cancel this solicitation, advertise for new and/or
purchase off of cooperative purchasing contracts; and to accept, request clarification or further negotiate
the terms, conditions and/or methodology of any response if, in Cole County's sole judgment, the best
interests of Cole County will be so served.
2.3 MODIFICATION/WITHDRAWAL. Receipt of written notice or an in-person request from a properly
identified individual prior to the official date and time set for bid opening must occur in order to modify
or withdraw a submission which has been delivered to the office of the Cole County Commission.
2.4 VALIDITY. Respondents agree that submissions will remain valid for consideration by Cole County for
a minimum period of ninety (90) calendar days after the date specified for bid opening.
2.5 RESPONSE MATERIAL OWNERSHIP. All material submitted in response to this solicitation becomes the
property of Cole County and may be disclosed upon proper Sunshine Law request per 610.021(12) RSMo.
2.6 EXCEPTIONS. The wording of this solicitation may not be changed or altered in any manner by a
respondent. Changes, additions or limiting provisions made on the invitation will render the bid informal
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and may cause its rejection. Taking exception to any clause in part or in whole does not necessarily
disqualify a respondent; any such exception shall be clearly identified and described in full detail in the
respondent's submission on a separate page clearly titled "EXCEPTIONS." Any exception will be
evaluated and accepted or rejected by Cole County, whose decision shall be final and conclusive. In the
absence of such declaration(s), the response shall be accepted as in strict compliance with all terms,
conditions, and specifications and the awarded party shall be held responsible for providing the product
or service accordingly.
2.7 RESTRICTIVE LANGUAGE. It shall be the responsibility of potential respondents to ask questions, request
changes or clarification, or otherwise advise Cole County if any language, specification or requirement of
this solicitation appear to be ambiguous, contradictory, and/or arbitrary, or appear to inadvertently restrict
or limit responses to a single source. Such notification must be directed to the Purchasing Agent and
received at least five (5) business days prior to the date set for bid opening.
2.8 INTERPRETATION. If a respondent has any questions which arise concerning the true meaning or intent
of these bid documents, plans or any part thereof which affect the cost, quality, quantity, or character of
the project or service, respondent shall request in writing that an interpretation be made and an addendum
be issued which shall then be posted at www.colecounty.org. Failure to have requested an addendum
covering any questions affecting the interpretations of the bid documents shall not relieve the successful
respondent from delivering the product, service or completed project in accordance with the intent of the
bid documents. Should any differences arise as to the meaning or intent of these specifications, Cole
County's interpretation shall be final and conclusive.
2.9 EQUIVALENT MATERIAL/EQUIPMENT. Any listed manufacturer/model number(s) or a definite
reference to a particular item or piece of equipment is intended to establish a minimally acceptable design,
type, quality, functional capacity, and/or desired performance level. It is to be understood that any
equivalent alternate which will perform adequately the duties imposed by the general design may be
proposed and bid so long as sufficient details necessary to establish equivalency are included in the
submission. Acceptance is subject to approval of the County which may request further information,
sample(s) and/or a demonstration prior to bid award. Cole County shall be the sole judge of equivalency.
2.10 LIKE OR SIMILAR PRODUCT. Cole County reserves the right, at its sole discretion, to obtain like or
similar product to that which has been specified herein when use of such product is deemed in the best
interest of the County.
2.11 QUALIFICATIONS OF RESPONDENTS. Cole County may make such investigations as deemed necessary
to determine the ability of any respondent to provide the product and/or service described herein.
Respondent shall furnish to the County all such information and data for this purpose that the County may
request. The County reserves the right to reject any submission if the evidence submitted by the
respondent or investigation of such respondent fails to satisfy the County that such respondent is properly
qualified to carry out the obligations of the contract and/or to complete the work contemplated herein.
2.12 EVALUATION & BASIS OF AWARD. The County's sole purpose in the evaluation process is to determine
from among the responses received which one is best suited to meet the County's needs at the lowest
possible cost. Any final analysis or weighted point score does not imply that one bidder is superior to
another, but simply that in our judgment the contractor selected appears to offer the best overall solution
for our current and anticipated needs at the lowest possible cost. Award shall be made to the lowest
responsible bidder(s) whose offer best responds to the quality, capacity, and service requirements of Cole
County, as determined by the County. Award may be made on an item-by-item basis to the lowest and
best bids or award may be made to the lowest and best bid overall, whichever the County determines is
in its best interest.
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2.13 PRICES. Prices must be stated in units of quantity specified and must be firm. Price submitted for each
item shall include all cost, of whatever nature, that is involved in achieving the good or service per the
bid documents. Bids qualified by escalator clauses may not be considered.
2.14 TAX EXEMPTION. Cole County is funded by public monies and as such has been approved by the State
of Missouri for sales/use taxexempt status. The Missouri tax identification number and certificate is
available to the awarded party upon request.
2.15 DELIVERY. If requested, the delivery date or when work will start shall be stated in definite terms as they
may be taken into consideration when making award. Cole County reserves the right to cancel all or any
part of an order or project if delivery is not made or work not started as guaranteed.
2.16 DEFAULT. In case of default by the bidder or contractor, Cole County may procure the articles or services
from other source(s) and hold the successful respondent responsible for any excess cost occasioned
thereby.
2.17 ACCEPTANCE. No equipment, supplies, materials and/or services received by Cole County pursuant to
this solicitation shall be deemed accepted until the County has had reasonable opportunity to inspect.
Cole County reserves the right to reject anything that does not comply with reasonable expectations based
on the specifications outlined herein.
2.18 SHIPMENTS. All shipments and deliveries shall be F.O.B. destination, freight prepaid to Jefferson City,
Missouri.
2.19 COMPLIANCE WITH APPLICABLE LAW. The contractor must agree to comply with all federal, state and
local laws or ordinances, and all applicable rules, regulations, and standards established by an agency of
such governmental units, which are now or hereafter promulgated insofar as they relate to the Contractor's
performance of the provisions of the agreement. It shall be the obligation of the Contractor to apply for,
pay for and obtain all permits and/or licenses required by the governmental agency for the provision of
those services contemplated herein.
2.20 AS NEEDED, IF NEEDED. The contractor shall provide product or service on an "as needed, if needed"
basis for Cole County in accordance with the provisions and requirements stated herein. The resulting
award or contract does not guarantee that all purchases of this nature will go to the successful
respondent(s), but rather establishes primary vendor(s). Any usage quantities included in this request are
based on estimated need; Cole County reserves the right to increase or decrease quantities to meet actual
need and maintain the quoted pricing.
2.21 ASSIGNMENT. The awarded party shall not assign the contract, subcontract, or sublet it as a whole without
the prior written consent of Cole County. Assignment, subcontracting, or subletting without such consent
will in no way relieve the awarded party of any of its obligations under this Contract unless specified, in
writing, by Cole County.
2.22 PREFERENCE. In making bid awards, Cole County shall give preference to all firms, corporations, or
individuals that maintain office or places of business within the County of COLE when the quality of the
commodity or performance promised is equal or better and the price quoted is the same or less.
2.23 APPROPRIATION OF FUNDS. Financial obligations of Cole County payable after the first fiscal year the
system is in place are contingent upon funds for that purpose being appropriated, budgeted, and otherwise
made available. In the event funds are not appropriated, any resulting Contract will become null and void,
without penalty to Cole County.
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2.24 COOPERATIVE PROCUREMENT. Various State Agencies, City and County Offices, and/or any other
government entity may or may not request an unknown quantity of goods or services under this bid during
the effective period or resulting agreement period at the same prices, terms and conditions.
If the awarded party agrees to cooperative procurement, it is agreed and understood that each participating
political subdivision will make its own separate contract with the awarded party; that each participating
political subdivision shall only be liable to the awarded party for service, materials or supplies for which
it has directly contracted without any liability for purchases contracted for by any other participating
political subdivision; and each awarded party shall be required to bill each participating political
subdivision separately and directly for the service, materials or supplies it has purchased.
In the event of any dispute between a political subdivision and a awarded party arising after a contract of
purchase has been executed, such dispute shall be handled by and between the particular political
subdivision affected and the awarded party.
2.25 MISSOURI DOMESTIC PRODUCT PROCUREMENT ACT. The respondent represents that the goods
provided comply with Sections 34.350 to 34.359, RSMo, known as the Domestic Product Procurement
Act. The act encourages the purchase of products manufactured or produced in the United States.
2.26 ANTI-DISCRIMINATION AGAINST ISRAEL ACT. The contractor certifies that it is not currently engaged
in and shall not, for the duration of the contract, engage in a boycott of goods or services from the State
of Israel; companies doing business in or with Israel or authorized by, licensed by, or organized under the
law of the State of Israel; or persons or entities doing business in the State of Israel.
2.27 INDEMNIFICATION. The successful respondent shall, at its own expense, protect, defend, indemnify, save
and hold harmless Cole County and its elected and appointed officers, employees, servants and agents
from all claims, damages, lawsuits, costs and expenses, including, but not limited to all costs from
administrative proceedings, court costs and attorney fees that Cole County and its elected and appointed
officers, employees, servants and agents may incur as a result of the acts, omissions or negligence of the
contractor or its employees, servants, agents or subcontractors that may arise out of the agreement. The
contractor's indemnification responsibility under this section shall include the sum of damages, costs and
expenses which are in excess of the sum of damages, costs and expenses which are paid out in behalf of
or reimburse to the County, its officers, employees, servants and agents by the insurance coverage
obtained and/or maintained by the contractor.
2.28 FEDERAL WORK AUTHORIZATION PROGRAM. Proposers that meet the definition of a business entity
as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, providing services exceeding
$5,000, shall maintain enrollment and participation in a federal work authorization program with respect
to the employees hired after enrollment in the program who are proposed to work in connection with the
contracted services included herein. If the Proposer's business status changes during the life on the
contract to become a business entity as defined in section 285.525, RSMo, pertaining to section 582.530,
RSMo, then the Proposer shall, prior to the performance of any services as a business entity under the
contract enroll and participate in a federal work authorization program such as E-Verify.
Proposers must, by sworn affidavit and provision of documentation (copy of the E-Verify Memo of
Understanding Electronic Signature Page), affirm their enrollment and participation in a federal work
authorization program. Proposers shall sign an affidavit affirming that it does not knowing employ any
person who is an unauthorized alien in connection with the contracted services. See Affidavit of
Compliance with E-Verify document.
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For vendors that are not already enrolled and participating in a federal work authorization program, E-
Verify is an example of this type of program. Information regarding E-Verify is available at http://www.e-
verify.gov/.
2.29 Debarment and Suspension. A contract award will not be made to parties listed on the government wide
exclusion in the System for Award Management (SAM), in accordance with the OMB guidelines. SAM
exclusions contains that name of parties debarred, suspended, or otherwise excluded by agencies as well
as parties declared ineligible under statutory or regulatory authority other than Executive Order 12459.
3 SCOPE OF WORK
3.1 OVERVIEW. Cole County is requesting sealed bids for unit pricing for the purchase of concrete and
concrete products as listed on the bid form. These materials will be requested by Cole County Public
Works employees on an as-needed basis. The quantities listed on the bid form are for evaluation purposes
only; there is no specific estimate of the quantity of products or guarantee of materials to be ordered.
3.2 All materials used within this bid shall meet the minimum specifications as shown in the most recent
version of the Missouri Department of Transportation Standard Specification.
3.3 Delivery of Ready-Mix: The successful bidder for ready-mix concrete must make arrangements with other
sources of supply to furnish material as requested by various departments when manpower and equipment
are not available due to other commitments. Invoices for deliveries made by other sources shall be
submitted by the contractor awarded the bid and according to the bid conditions.
3.4 Notification of Delivery: The County shall give the successful vendor a minimum of one hour advance
notice and the vendor must then make delivery within thirty (30) minutes of the requested delivery time.
Failure to deliver as guaranteed may disqualify the contractor from future bidding.
It shall be the sole responsibility of the contractor to provide product within the delivery time specified
herein. If the County is required to obtain product from another vendor in order to meet the delivery
terms stated herein, any and all additional costs incurred by the County shall be reimbursed by the
contract vendor.
All deliveries shall be delivered to F.O.B. Destination to Jefferson City, Mo.
Contractors will be responsible for assuring the County employee's identity prior to issuing supplies.
The County will not be responsible for supplies issued to person not properly identified as a County
employee.
In case of default by the contractor, the County may procure the supplies or services from other sources
and hold the contractor responsible for an excess cost incurred by the County.
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BIDDER RESPONSE FORM
Bid No. 2026-13, CONCRETE AND CONCRETE PRODUCTS
ALL BIDS MUST BE AS SPECIFIED OR EQUAL. ALL PRICES MUST BE FIRM, FIXED PRICES.
ANY DEVIATION FROM THE SPECIFICATIONS MUST BE CLEARY STATED AND FULLY
DESCRIBED. ALL BIDS MUST FOB JEFFERSON CITY, MISSOURI. BIDDERS MUST COMPLETE,
SIGN AND RETURN THIS DOCUMENT WITH THEIR BID INFROMATION
Item # Description Unit of Measure Unit Price
1 3,000 psi (3,000 psi min in 28 days); CUYD
includes transportation
2 4,000 mix (3,000 psi min in 7 days; CUYD
4,000 psi min in 28 days); includes
transportation
3 24-Hour Mix (3,000 psi in 24 hours; CUYD
4,000 psi in 28 days); includes
transportation but does NOT include
accelerators
4 4-Hour Mix (3,000 psi min in 4 hours; CUYD
4,000 psi min in 28 days); includes
transportation but does NOT include
accelerators
5 Flowable Fill (50 psi min in 28 days) CUYD
6 Osage River Rock Aggregate (various Additional $/CY
sizes)
7 Heated Water Additional $/CY
8 Non-Chloride Accelerator - 1% Additional $/CY
9 Non-Chloride Accelerator - 2% Additional $/CY
10 Super Plasticizer Additional $/CY
11 Internal Curing (Light Weight Agg 20% Additional $/CY
Fine Agg Replacement, or E5 Nano
Silica 4oz/cwt)
12 Small Load Charge - less than one yard Each
13 Small Load Charge - one yard to three Each
yards
14 Wire Mesh (10 gauge 6" x 6" mesh, 750 Each
square foot rolls)
15 #3 Rebar - 60 psi (various lengths) LNFT
16 #4 Rebar - 60 psi (various lengths) LNFT
17 #5 Rebar - 60 psi (various lengths) LNFT
18 #6 Rebar - 60 psi (various lengths) LNFT
19 Expansion Material - 5' long x 4" wide Each
x 12" thick
20 Masonry Cement in 70-pound bags Bag
21 Portland Cement in 94-pound bags Bag
22 Sakrete or equal in 50-pound bags. Bag
Indicate item bid below
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Agree to Cooperative Procurement (Section 2.24)?* Y / N
*not an evaluation factor
Bid Price must be firm for one (1) year, OR state number of months _____________
_________________________________________ _______________________________________
Authorized Signature Name of Business
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