RFP 27-02 Library Media Books / Materials and Support Services (Annual Contract)

EXHIBIT B
EBOOK SPECIFICATIONS
1. Approximate number of electronic books (eBooks) you can supply?
2. Category of eBooks you can supply - check all that apply.
Fiction Non-Fiction Reference
3. Type of audience you service - check all that apply.
Children Young Adult
4. Are you able to use as your eBook platform?
If not, can you convert our current eBooks to your platform?
What is the timeline for conversion?
Is there a cost associated with this conversion?
5. Are there any fees (annual or otherwise) associated with hosting purchased eBooks on your platform?
If there are fees associated with eBooks, provide the fee structure including timelines.
6. Does your platform allow referring url authentication of users?
7. Does your platform allow for embedded links directly from a catalog record to the item?
8. Does your platform allow for importing of patron information with associated user names and passwords?
9. Are your eBooks maintained on a third party server from which they can be made accessible in the event your
platform ceases to exist?
10. Are eBooks that are acquired by SCCPSS owned outright by SCCPSS?
If not, how are they acquired, i.e. subscription, rental?
How long would they be available if vendor agreement is terminated?
11. For purchased eBooks, are there limits to the number of times any given title can be accessed or loaned?
12. Are all of your eBooks downloadable on both IOS and Windows devices? Online readable only? ______
13. Is there an additional cost to enable downloads vs. online access?
14. Is the checkout period configurable by the owning institution?
15. What other administrator type reports are available with the eBook purchase? Check those that apply:
Statistical Information User Information
16. Are access rights to individual eBooks configurable by the purchasing institution (i.e. elementary book, middle
book, high book, professional book)?
17. Can you supply full MARC records for eBooks created in accordance with the specifications provided in
Appendix 1 of the Request for Proposal for the Savannah/Chatham County Public School System?
RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 1

EXHIBIT C
REGISTRATION AS SOLE SOURCE PROVIDER
To facilitate orders to your company, the District ask that you attach a letter stating the fact that books and/or other
materials bearing your imprint are offered solely through your company and considered to be sole source items.
If books are available through jobbers (such as Follett, Mackin, Baker & Taylor, etc.), then you should not indicate that
they are sole source. If only particular items are considered sole source, then attach a list. If all items in your catalog
are sole source, please so indicate.
In the event that only a portion of your items are sole source, please complete the rest of this Request for Proposal
for the remaining catalog items.
Please address (BUT DO NOT MAIL) your letter to:
Savannah/Chatham County Public School System
Attention: Sabrina L. Scales, Senior Director of Purchasing
190 Technology Circle
Port Wentworth, Georgia 31407
Include the letter with your proposal submission when it is returned to the Purchasing Department.
RFP 27-02 Library Media Books/Materials and Support Services (Annual Contract) | Page 2

EXHIBIT D
SERVICE AMENTITIES
Offeror(s) are required to include Exhibit D with their proposal completed as requested below. Failure to provide a
response may result in your proposal being deemed as "non-responsive".
Please put your initials in the "YES" box to indicate that the vendor understands the terms and conditions and can
provide the item listed. Put your initials in the "NO" box to indicate that the service cannot be provided. Blanks will
be considered as negative responses.
# Service Amenity YES NO
1 Provide the name of a specific company representative for the SCCPSS account to
assist with adjustments or coordination of transactions.
2 Provide a representative to meet with Media Specialists individually and/or in groups at
the beginning of each school year and upon request to provide training for on-line
ordering and to resolve any issues that may arise.
3 Provide a representative to assist with county based projects including but not
restricted to collection development and acquisitions.
4 Provide annual detail to SCCPSS regarding the following transaction information with
the Offeror: number of items shipped, total net dollars invoiced for product shipped,
total list price dollars for products shipped, average net unit item price for product
shipped, and average number of copies order per title.
5 Provide a web-based order development system with the capability to save, retrieve,
and print orders linked to an individual user and password.
6 Provide a web-based order development system with user initiated collection analysis
tools to all schools in the district at no charge, include book reviews, ability to search
for item by series, item type, subject, Dewey, and reading level. It is preferred that
said collection and analysis tools are able to be accessed and run at the discretion of
SCCPSS personnel.
7 Provide an online order development system with collection development tools.
Internet editions of electronic ordering systems must allow for collection development,
including the following searching parameters: keyword, reading level, interest level,
review source, AR, Lexile etc.
8 Offer free shipping and handling for all SCCPSS orders.
9 Offer free item processing for all SCCPSS orders.
10 Offer free cataloging (full USMARC) for 100% of all books and non-print materials, to
be delivered electronically.
11 Offer free security strips for all SCCPSS orders.
12 Price quotes in lists will be guaranteed to sixty (60) days.
13 Successful offeror(s) will not charge additional fees for books not normally carried in
inventory, titles with little or no discounting, or those from small publishers.
14 Successful offeror(s) can and will confirm all orders with an immediate, automatic
email confirmation notice to the Media Specialist stating that the order was received.
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EXHIBIT E
PROPRIETARY/CONFIDENTIAL INFORMATION IDENTIFICATION
NAME OF FIRM/OFFEROR:
Trade secrets or proprietary information submitted by an Offeror shall not be subject to public disclosure under the
Georgia Open Records Act 50.18.70; however, the Offeror must invoke the protections in writing, either before or
at the time the data or other material is submitted.
The written notice must specifically identify the data or materials to be protected including the section of the
proposal in which it is contained and the pages numbers and state the reasons why protection is necessary. The
proprietary or trade secret material submitted must be identified by some distinct method such as highlighting or
underlining and must indicate only the specific words, figures, or paragraphs that constitute trade secret or
proprietary information. In addition, a summary of proprietary information submitted shall be submitted on this form.
The classification of an entire proposal document, line-item prices, and/or total proposal prices as proprietary or
trade secret is not acceptable. If, after being given reasonable time, the Offeror refuses to withdraw such a
classification designation, the proposal will be rejected.
SECTION/TITLE PAGE NUMBER(S) REASON(S) FOR WITHHOLDING FROM DISCLOSURE
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