26-094 - Request for Proposals: On-Call Environmental Monitoring Services

Bid Detail26-094 - Request for Proposals: On-Call Environmental Monitoring Services
End date: Wednesday February 11, 2026 at 2 p.m.

The City of Springfield, Massachusetts (the ‘City”), acting through the Chief Procurement Officer of the City, issues this Request for Proposals (the “RFP”) to parties (individually referred to as a “Proposer”) who have an interest in providing On-Call Environmental Services for Environmental Testing, Reporting, Monitoring, Remediation and Oversight in connection with City Demolition and Construction Projects. In connection with various projects the selected vendor will provide general advice to the City and its’ contractors to ensure compliance with all environmental laws and regulations. Proposals must be prepared in strict accordance with the instructions and requirements contained in this RFP and must be submitted to the City of Springfield, Office of Procurement, 36 Court Street - Room 307, Springfield, MA 01103 on or before 2:00 PM on February 11, 2026.

Questions regarding the RFP should be in writing and delivered via email to Lauren Stabilo at lstabilo@springfieldcityhall.com and Tina Sullivan at tquagliato@springfieldcityhall.com on or before 4:00PM on February 4, 2026. All inquiries related to the requirements should prominently refer to “Bid # 26-094 – “ON-CALL ENVIRONMENTAL SERVICES,” and the opening date.

The City hereby requests competitive sealed bid proposals in accordance with Massachusetts General Laws Chapter 30B, § 6 for a one-year period, unless extended by the City in its sole discretion. Each contract will be a single year contact with the option to renew this agreement on a yearly basis for two (2) additional years from the Date of Expiration of the one (1) year term without price changes. Any Bidder submitting a Bid shall understand and agree that the City's Option to Renew may be exercised upon the expiration of the base one-year agreement, and that all aspects, conditions, and pricing shall remain in effect for the duration of the second and third year and the Bidder will comply with such without modification. The City of Springfield also reserve the right to terminate this Contract at any time with (30) days written notice to the awarded Contractor.

The City intends to abide by the language on page 3 of the RFP “The City intends to award one (1) on-call contract, not to exceed $400,000. The City reserves the right to award two (2) separate contracts to two (2) advantageous proposers, in which instance the contract amounts would vary, but would total not-exceed $400,000.

These contracts may be utilized by other City departments on an as needed basis with prior approval from the City of Springfield, Office of Community Development. These contracts may also be used by the Springfield Redevelopment Authority with prior approval from the City of Springfield, Office of Community Development.

The work to be performed under this contract is subject to the requirements of section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The purpose of section 3 is to ensure that employment and other economic opportunities generated by HUD assistance or HUD-assisted projects covered by section 3, shall, to the greatest extent feasible, be directed to low- and very low-income persons, particularly persons who are recipients of HUD assistance for housing.

The City of Springfield supports the goal of twenty percent minority and women participation in all contracts. No questions will be answered unless received by the Chief Procurement Officer at least 7 days prior to the expiration of the time set for submitting bids or proposals. The Chief Procurement Officer reserves the right to waive any informality in and to reject any or all bids if it is in the public interest to do so.