Early Intervention BDI-3 Evaluation Tool Forms & Items Resupply

Q25001073 Early Intervention BDI-3 Evaluation Tool Forms & Items ResupplyGeneral InformationSolicitation Number
Q25001073 version:
01 Status
ReleasedDepartmentHealthDivisionFamily Health Services DivisionIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 11/22/2024Amendment Date & Time11/22/2024 02:00 PMAmendment Reason
Revised Solicitation Title.Offer Due Date & Time11/29/2024 04:30 PMDescriptionThe Early Intervention Section currently uses the BDI-3 development delay evaluation platform. As one of two standardized evaluation tools ,used by EI providers, the BDI-3 measures global domains for children birth (0) to three (3) years of age with standard evaluation scores needed to determine a child's eligibility for EI services based on Hawaii's EI eligibility categories. The BDI-3 also has additional s sub-domains in the areas of adaptive (self-care and personal responsibility), cognitive (attention and memory, reasoning and academic skills, perception and concepts), communication (receptive and expressive), motor (gross motor, fine motor, perceptual motor), social (adult interaction, peer interaction, self-concept and social role), that provide the evaluator(s) with a more in-depth picture of the child's abilities. The BDI evaluation tool allows the evaluator(s) to administer the tool on-site using either a paper protocol and/or through a mobile data solution platform with the family using a device (e.g., iPad, tablet, laptop) using electronic record forms (ERFs).
The BDI-3 is an essential tool that is designed to meet EIS needs in determining if a child is eligible to receive El services. Having the option to administer the evaluation tool on-site through a mobile data solution platform is also beneficial for EIS because it allows the evaluator(s) the ability to obtain results after the evaluation is completed. This provides EIS staff and contracted EI Programs with the ability to easily run and print reports by child which will include the standardized scores and test item details. The Mobile Data Solution Platform also allows child information and test result to stored for future analysis. The information on also be easily transferred over from one El program to another if a child moves to a new geographic service area. The BD!-3 also includes supplemental resources El providers and developmental tips that can be share with families. EIS conducts initial and annual eligibility evaluations for all children referred to EIS which is why it is essential for EIS to continue to have access to the BDI-3, replenish the evaluation tool forms, replace the evaluation tool kits items, and/or purchase new additional evaluation tool kits, as needed.Contact PersonTholen, IanEmail ian.tholen@doh.hawaii.gov Phone808-733-9062General CommentsProcurement OfficerWilliam AakhusAttachments 103D-1 General Conditions.pdf

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tholen, Ian.

Q25001073 Early Intervention BDI-3 Evaluation Tool Forms & Items ResupplyLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Tholen, Ian.

Q25001073 Early Intervention BDI-3 Evaluation Tool Forms & Items ResupplyInstructions

• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.