“ Re-Bid City of Havelock, Request for Proposal Pan/Tilt/Zoom (PTZ) Cameras and License Plate Readers (LPR)”
| Location: | North Carolina |
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| Posted: | Jan 20, 2026 |
| Due: | Feb 12, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 294-29401202026 |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 294-29401202026 |
| Project Title: | “ Re-Bid City of Havelock, Request for Proposal Pan/Tilt/Zoom (PTZ) Cameras and License Plate Readers (LPR)” |
| Description: | Objective: The Havelock Police Department (HPD) is seeking to implement a License Plate Recognition (LPR) system with a new, state-of-the-art solution that offers improved accuracy, performance, and integration capabilities. This RFP requests 8 LPR cameras, 5 PTZ cameras, software, installation services, mobile broadband connections, cloud storage, and device management. This includes a centralized management platform, robust data retention features, real-time alerting, vehicle analytics, and compatibility with agency and third-party law enforcement databases. Installation, user training, system validation, and maintenance must be included. The system must comply with federal, state, and local privacy and security standards and allow the HPD to maintain full control over its data and access. All proposing Companies must hold a valid license issued by the North Carolina Alarm Systems Licensing Board and shall remain in full compliance with North Carolina General Statute § 20-183.31 – Regulation of Use – for the duration of the contract and NCGS-74D-2. The City will not accept proposals from vendors with conditional or pending license status. The City of Havelock reserves the right to accept or reject any or all proposals and to make the Award which will be in the best interest of the City. The City may negotiate with any proposer in order to obtain a final contract that best meets the needs of the City. |
| Opening Date: | 2/12/2026 11:00 AM |
| Posted Date: | 1/21/2026 |
| Status: | Open |
| Department: | CITY OF HAVELOCK |
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Solicitation Number
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294-29401202026
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Department
CITY OF HAVELOCK
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Status Reason
Open
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Opening Date
2026-02-12T11:00:00.0000000
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Posted Date
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2026-01-20T18:38:43.0000000Z
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Commodity Code
Law enforcement
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Chasity Willis
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Description
Objective: The Havelock Police Department (HPD) is seeking to implement a License Plate Recognition (LPR) system with a new, state-of-the-art solution that offers improved accuracy, performance, and integration capabilities. This RFP requests 8 LPR cameras, 5 PTZ cameras, software, installation services, mobile broadband connections, cloud storage, and device management. This includes a centralized management platform, robust data retention features, real-time alerting, vehicle analytics, and compatibility with agency and third-party law enforcement databases. Installation, user training, system validation, and maintenance must be included. The system must comply with federal, state, and local privacy and security standards and allow the HPD to maintain full control over its data and access. All proposing Companies must hold a valid license issued by the North Carolina Alarm Systems Licensing Board and shall remain in full compliance with North Carolina General Statute § 20-183.31 – Regulation of Use – for the duration of the contract and NCGS-74D-2. The City will not accept proposals from vendors with conditional or pending license status. The City of Havelock reserves the right to accept or reject any or all proposals and to make the Award which will be in the best interest of the City. The City may negotiate with any proposer in order to obtain a final contract that best meets the needs of the City.
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Attachments
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Attachment Preview
CITY OF HAVELOCK
Post Office Box 368
Havelock, NC 28532
INVITATION TO BID
Pursuant to North Carolina General Statutes §143-129.8 the City of Havelock invites bids on the
following:
Bids must be submitted in accordance with the attached specifications and must include an
itemized schedule of quantity, unit price and total. Bids can be submitted by mail, email, fax, or
hand delivered. Cover sheets, envelopes, etc. should be clearly marked with the words:
“ Re-Bid City of Havelock, Request for Proposal Pan/Tilt/Zoom (PTZ) Cameras and License
Plate Readers (LPR)”
Address Bids to:
Kimberly Walters, Director of Finance
City of Havelock
P.O. Box 368
1 Governmental Ave.
Havelock, NC 28532
Email: Bids@havelocknc.us
Bids will be accepted until 11:00 a.m. (EST) on Thursday, February 12, 2026, at which time
they will be reviewed in the office of the City Finance Director. Quotes are not subject to public
inspection until the contract is awarded. The bids are good for 75 days after opening. The winning
bidder will be issued a Notice To Proceed (NTP) along with a Purchase Order. The performance
period is 180 calendar days from the NTP.
Bidders are cautioned not to submit bids until the proposed requirements and specifications
have been carefully examined. It will be considered that bidders will have satisfied
themselves as to the accuracy of the specifications. No proposal will be considered unless
prices are submitted for all items requested in any section. The City reserves the right to
change the amount of quantities.
All bids submitted should be to the desired specifications. Any exceptions to the
specifications will be evaluated based on the best interest of the City. Any deviation from
specifications indicated herein must be clearly pointed out; otherwise, it will be considered
that items offered are in strict compliance with these specifications, and bidder will be held
responsible therefore. Deviations shall be explained in detail. The bidder shall not construe
this paragraph as inviting deviation or implying that any deviation will be acceptable.
The names of certain brands or makes denote quality standard in the article desired, but do not
restrict bidders to the specific brand, make or manufacturer named. They are meant to convey to
prospective bidders the general style, type, character and quality of the article desired.
The successful bidder on all construction contracts will be required to conduct the operation in
accordance with all Federal, State, and Municipal health and safety rules, regulations and laws
applicable to the operation. The successful bidder may be asked to provide the City with a copy
of the company's safety plan prior to commencing work. For all projects over $30,000, a general
contractor’s license must be furnished to the City if applicable.
Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-
State Vendor that is a corporation, limited-liability company or limited-liability partnership shall
have received, and shall maintain throughout the term of The Contract, a Certificate of Authority
to Transact Business in North Carolina from the North Carolina Secretary of State, as required by
North Carolina law. A contract requiring only an isolated transaction completed within a period of
six months, and not in the course of a number of repeated transactions of like nature, shall not be
considered as transacting business in North Carolina and shall not require a Certificate of Authority
to Transact Business.
The City will not sell bid packages. Plans, specifications, and addenda may be viewed and
obtained online at www.havelocknc.us. Click on: “Bid on a Contract”; “Current Bids”. The
Bidder’s List is maintained by Vendor Registry. Registration for the Bidder’s List is made online
at www.havelocknc.us. Click on: “Bid on a Contract”; “Vendor login/Registration”.
N.C.G.S. (North Carolina General Statutes), specifically §160A-20.1(b), prohibit the City from
entering into contracts with contractors and subcontractors who have not complied with the
requirement of Article 2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located
in the Bid Proposal section, with their bid. Bids that do not include this Affidavit will be considered
non-responsive.
N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not
utilize any subcontractor found on the State Treasurer’s Iran Divestment list or Companies
Boycotting Israel list. The referenced lists can be found on the State Treasurer’s website at the
address www.nctreasurers.com and will be updated every 180 days.
The City of Havelock reserves the right to reject any or all proposals and to purchase items from
the state contract in the efforts to award the contract to the bidder it deems to be for the best interest
of the City.
MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an
appropriate document duly executed (in the manner that a Bid must be executed) and delivered to
the place where Bids are to be submitted at any time prior to the opening of Bids. A request to
withdraw a bid may be made to the Owner within 72 hours after Bids are opened in accordance
with NCGS § 143-129.1 Requests to withdraw a Bid will be subject to the requirements of NCGS
§143-129.1 and in the sole discretion of the City of Havelock Finance Officer.
This institution is an equal opportunity provider, and employer.
Contact person(s) for information on this bid:
For questions in regards to the bid specifications, the City requires and only responds to questions
submitted in writing and sent via email to: Bids@havelocknc.us
Questions must be received by 2:00 PM (EST) on Friday, January 30, 2026. If questions are
received, the City will respond no later than 12:00 PM (EST) on Tuesday, February 5, 2026.
Today is the 20th day of January 2026.
Published: Demand Star January 20, 2026
CITY OF HAVELOCK
_____________________________
Kimberly Walters
Director of Finance
STATE OF NORTH CAROLINA
AFFIDAVIT
CITY OF HAVELOCK
I, ___________________________ (the individual attesting below), being duly authorized by and
on behalf of __________________________________ (the entity hereinafter “Employer”) after
first being duly sworn hereby swears or affirms as follows:
1. Employer understands that E-Verify is the federal E-Verify program operated by the
United States Department of Homeland Security and other federal agencies, or any
successor or equivalent program used to verify the work authorization of newly hired
employees pursuant to federal law in accordance with NCGS §64-25(5).
2. Employer understands that Employers Must Use E-Verify. Each employer, after hiring an
employee to work in the United States, shall verify the work authorization of employee
through E-Verify in accordance with NCGS §64-26(a).
3. Employer is a person, business entity, or other organization that transacts business in the
State and that employs 25 or more employees in this State. (mark Yes or No)
a. YES_____, or
b. NO_____
4. Employer’s subcontractors comply with E-Verify, and if Employer is the winning bidder
on this project, Employer will ensure compliance with E-Verify by any subcontractors
subsequently hired by Employer.
This _________ day of ________________________, 20________.
Signature of Affiant: _______________________________________
Print or Type Name: _______________________________________
State of North Carolina County of ____________________________
Signed and sworn to (or affirmed) before me, this the
_________ day of _____________________________, 20________.
__________________________ ___________________________
Signature of Notary
Printed Name of Notary
Bid Sheet
Base Bid:
NC Sales Tax:
Delivery Cost (if applicable):
Total Cost to City Year 1:
Total Cost Year 2:
Total Cost Year 3:
Total Cost Year 4:
Total Cost Year 5:
________________________
________________________
________________________
_______________________
___ _____________________
_________________________
_________________________
_________________________
Bids must include an itemized schedule by quantity, unit price and total for each work element.
All pricing must be inclusive, and include all labor, material, lodging, travel, and equipment and
supplies necessary for all tasks listed in this Scope of Services.
Company Name:
______________________________________________
Company Address:
______________________________________________
Contact Person:
______________________________________________
Telephone Number:
______________________________________________
NC Contractor’s License Type and Number: ______________________________________________
Number of Addendums Acknowledged (circle one): N/A 1 2 3 4
As of the date listed below, the vendor or bidder listed above is compliant with N.C.G.S. 147-86.42-84, the
Iran Divestment Act and the Companies Boycotting Israel Act.
Authorized Signature:
____________________________________________________
Print Name of Authorized Signature: ____________________________________________________
Title:
____________________________________________________
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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