IDOC - Graduation Ceremony Event Space Rental
| Location: |
Illinois |
| Posted: |
Jun 9, 2025 |
| Due: |
Jun 25, 2025 |
| Agency: |
State Government of Illinois |
| Type of Government: |
State & Local |
| Category: |
- W - Lease or Rental of Equipment
- X - Lease or Rental of Facilities
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| Solicitation No: |
26-426DOC-CENTO-B-48203 |
| Publication URL: |
To access bid details, please log in. |
Bid Solicitation: 26-426DOC-CENTO-B-48203
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Responses Due in 15 Days, 14 Hours, 53 Minutes
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Header Information
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Bid Number:
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26-426DOC-CENTO-B-48203
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Description:
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IDOC - Graduation Ceremony Event Space Rental
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Bid Opening Date:
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06/25/2025 09:00:00 AM
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Purchaser:
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Christine Rhoades-Hosch
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Organization:
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DOC - Corrections
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Department:
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CENTOFFPURCH426 - Central Office Purchasing
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Location:
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AX001 - Central Office Purchasing
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Fiscal Year:
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26
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Type Code:
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95 - Small Purchase
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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06/09/2025 11:54:24 AM
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Info Contact:
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Christine Rhoades-Hosch doc.bids@illinois.gov
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Bid Type:
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OPEN
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Informal Bid Flag:
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No
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Purchase Method:
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Open Market
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Pre Bid Conference:
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Bulletin Desc:
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The Illinois Department of Corrections is seeking to rent a graduation ceremony space for their training academy.
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Ship-to Address:
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Purchasing Supervisor
1301 Concordia Court
ISU Building
ATTN: PURCHASING UNIT
Springfield, IL 62702
US
Email: doc.bids@illinois.gov
Phone: (217) 558-2200 Ext. 4108
FAX: (217) 558-2203
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Bill-to Address:
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Purchasing Supervisor
1301 Concordia Court
ISU Building
ATTN: PURCHASING UNIT
Springfield, IL 62702
US
Email: doc.bids@illinois.gov
Phone: (217) 558-2200 Ext. 4108
FAX: (217) 558-2203
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Print Format:
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Bid Print New
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File Attachments:
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standard-terms-and-conditions v23.2~4.pdf
IDOC Graduation Ceremony Event Space Rental~1.docx
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Form Attachments:
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Required Quote Attachments
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SPO Name:
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Megan Dalton
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Is this a Small Business Set Aside Procurement?:
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No
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Is there a BEP/VBP Participation Goal? :
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No
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Link to Original Contract :
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Item # 1:
(
971
-
65
)
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Facility Rental must be located in Sangamon or Macon County, IL with seating capacity of 450 individuals with audio/visual capability consisting of single microphone and large screen for power-point display, a podium, and available parking for a minimum of 100 vehicles
Available on 07/10/2025 from 1p to 4p for graduation rehearsal and on 07/11/2025 from 8a to 12p for graduation ceremony.
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
971
-
65
)
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Facility Rental must be located in Sangamon or Macon County, IL with seating capacity of 450 individuals with audio/visual capability consisting of single microphone and large screen for power-point display, a podium, and available parking for a minimum of 100 vehicles
Available on 09/04/2025 from 1p to 4p for graduation rehearsal and on 09/05/2025 from 8a to 12p for graduation ceremony.
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 3:
(
971
-
65
)
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Facility Rental must be located in Sangamon or Macon County, IL with seating capacity of 450 individuals with audio/visual capability consisting of single microphone and large screen for power-point display, a podium, and available parking for a minimum of 100 vehicles
Available on 10/16/2025 from 1p to 4p for graduation rehearsal and on 10/17/2025 from 8a to 12p for graduation ceremony.
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 4:
(
971
-
65
)
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Facility Rental must be located in Sangamon or Macon County, IL with seating capacity of 450 individuals with audio/visual capability consisting of single microphone and large screen for power-point display, a podium, and available parking for a minimum of 100 vehicles
Available on 12/04/2025 from 1p to 4p for graduation rehearsal and on 12/05/2025 from 8a to 12p for graduation ceremony.
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 5:
(
971
-
65
)
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Facility Rental must be located in Sangamon or Macon County, IL with seating capacity of 450 individuals with audio/visual capability consisting of single microphone and large screen for power-point display, a podium, and available parking for a minimum of 100 vehicles
Available on 01/29/2026 from 1p to 4p for graduation rehearsal and on 01/30/2026 from 8a to 12p for graduation ceremony.
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NIGP Code:
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971-65
Room Rental or Lease for Conferences, Seminars, etc.
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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