Banking Services - Sign-In Sheet

Issue Date: 06/05/2026
Submission Deadline: 07/06/2026 @2PM
BANKING SERVCIES
RFP NUMBER: 2026-001
Andrea Quinichett. Aquinichett@cmhanet.com614.421.4434
cmhanet.com

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
INTRODUCTION
T
he Columbus Metropolitan Housing Authority (hereinafter, "HA") is a public entity, formed in 1934 to
provide federally subsidized housing and housing assistance to low-income families, in Columbus and Franklin
County. CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to
the requirements of Title 24 of the Code of Federal Regulations (hereinafter, "CFR") and CMHA's procurement
policy. The Agency was brought into existence by resolution of the State of Ohio's Board of Housing on May
8th, 1934. CMHA is a subdivision of the State of Ohio.
Cu rrently, the HA owns and/or manages: (a) 26 multi-family apartment complexes totaling 3,225 units; (b)
eight senior complexes, totaling 733 units; and (c) four Service Enriched complexes, totaling 196 units.
The HA also administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD
Project Based Rental Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its
subsidiary, Assisted Housing Services Corporation. The HA currently has approximately 184 employees.
I n keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals
from qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals
submitted in response to this solicitation must conform to all of the requirements and specifications outlined
within this document and any designated attachments in their entirety.
T
he Authority has an annual budget of approximately 825 million dollars and has an average daily balance
in its primary operating account of 6 million dollars.
RFP AT A GLANCE
HA CONTACT INFORMATION Andrea Quinichett, Assistant Vice President of Purchasing
614.421.4434 aquinichett@cmhanet.com
HOW TO OBTAIN THE RFP DOCUMENTS ON THE 1. Access the cmhanet.com
APPLICABLE INTERNET SITE 2. Click on the "Business Opportunities/Section 3" heading
3. Click on the "Purchasing/Open Opportunities" heading
If you have any problems in accessing or registering on the system,
please call the Purchasing Department at 614.421.4434
PRE-PROPOSAL CONFERENCE Monday June 22, 2026, 11:00am on Zoom Meeting
https://us02web.zoom.us/j/84728922477?pwd=VIR9oSdnQhYvw
1mkbZPI5Gq3fUlr5n.1
Meeting ID: 847 2892 2477
Passcode: 291669
HOW TO FULLY RESPOND TO THIS RFP BY SUBMITTING A As directed within Section 3.0 of the RFP document, All pricing
PROPOSAL SUBMITTAL must be submitted separately, to feeproposal@cmhanet.com.
All technical responses must be submitted and received to
technicalresponse@cmhanet.com no later than the submittal
deadline stated herein (or within any ensuing addendum).
PROPOSAL SUBMITAL RETURN & DEADLINE Monday July 6, 2026 @2:00pm
880 E. 11th Avenue, Columbus, Ohio 43211
The "hard copy" proposal must be received in-hand and time
stamped by the HA by no later than 2:00 pm.
ANTICIPATED APPROVAL BY HA BOARD OF July 2026
COMMISSIONERS
3

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
1.0 HA'S RESERVATION OF RIGHTS:
1.1 The HA reserves the right to reject any or all proposals, to waive any informality in the RFP
process, or to terminate the RFP process at any time, if deemed by the HA to be in its best
interests.
1.2 The HA reserves the right not to award a contract pursuant to this RFP.
1.3 The HA reserves the right to terminate a contract awarded pursuant to this RFP, at any time for
its convenience upon 30 days written notice to the successful proposer(s).
1.4 The HA reserves the right to determine the days, hours and locations that the successful
proposer(s) shall provide the services called for in this RFP.
1.5 The HA reserves the right to retain all proposals submitted and not permit withdrawal for a
period of 60 days subsequent to the deadline for receiving proposals without the written
consent of the HA Contracting Officer (CO).
1.6 The HA reserves the right to negotiate the fees proposed by the proposer entity.
1.7 The HA reserves the right to reject and not consider any proposal that does not meet the
requirements of this RFP, including but not necessarily limited to incomplete proposals and/or
proposals offering alternate or non-requested services.
1.8 The HA shall have no obligation to compensate any proposer for any costs incurred in responding
to this RFP.
1.9 The HA shall reserve the right to at any time during the RFP or contract process to prohibit any
further participation by a proposer or reject any proposal submitted that does not conform to
any of the requirements detailed herein. By accessing the HA website, www.cmhanet.com and
by downloading this document, each prospective proposer is thereby agreeing to abide by all
terms and conditions listed within this document and further agrees that he/she will inform the
CO in writing within 5 days of the discovery of any item listed herein or of any item that is
issued thereafter by the HA that he/she feels needs to be addressed. Failure to abide by this
time frame shall relieve the HA, but not the prospective proposer, of any responsibility
pertaining to such issue.
1.10 The HA reserves the right to select a single or multiple award contract.
1.11 The HA reserves the right to add requirements during the contract period when it is in the best
interest of the HA.
4

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The HA is seeking proposals from
qualified, licensed and bonded entities to provide the following detailed services:
2.1 Areas of Service/Definitions: As further detailed herein, the HA is seeking proposals to provide
the following services. The information or work plan proposed by the proposer under Tab No.
4 shall fully detail the proposer's offer pertaining to each of the following, including the
submittal of sample forms, if appropriate.
2.1.1 Account Analysis-Credit Adjustment: Periodic bank adjustment for prior account
analysis statement (could also be a debit).
2.1.2 ACH Fraud Filter Review Base-Fax: System that allows the HA to review incoming
ACH transactions to determine if they are authorized and prevent ACH fraud.
2.1.3 ACH Mail Service: Mailing of ACH Notification of returns.
2.1.4 Automated Clearing House (ACH): No further description.
2.1.5 Account Statements (AS): Provide monthly account statements within 5 business
days and daily prior-day activity reporting. Bank must also provide automated file
transmission (e.g., BAI2 or equivalent) and support integration with CMHA financial
systems.
.
2.1.6 Central Depository Account (CDA): Maintain a CDA which shall facilitate the
collection of all HA deposits made into the GFA's. The CDA is a Zero Balance Master
Account and the GFA's as sub accounts feeding into the Master.
2.1.7 Checks: For any required check returns to the HA, an electronic copy image is
acceptable.
2.1.8 Collateral Securities (CS): Collateralize all HA funds and investments over the FDIC
limits pursuant to all applicable State statutes and HUD regulations.
2.1.9 Demand Deposit Account (DDA): Pertains to checking accounts.
2.1.10 Deposit Tickets (DT): 8 34" x 3 14", triplicate NCR, bound 25/book.
2.1.11 Deposit Slips (DS): Provide to the HA standard MICR encoded DS for normal deposits.
Check scanning for deposits is required.
2.1.12 Earnings Allowance (EA): In lieu of paying interest, the bank may calculate an EA
on the collected balances in the HA checking accounts and will apply that amount
to the account analysis, which may (and probably will) reduce the monthly bank
charges paid by the HA. CMHA reserves the right to utilize interest-bearing accounts
in lieu of or in combination with Earnings Allowance. All methodologies must comply
with HUD cash management requirements.
5

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
2.1.13 Extended Storage: Items will be viewable via online system for a minimum of 365
days.
2.1.14 General Fund Accounts (GFA): Maintain a GFA for all HA housing programs to
facilitate funds received from all Federal and state agencies.
2.1.15 Images of Checks: The image of each processed check will be available for viewing
(front and back of each check shall count as one image) via an online system.
2.1.16 Inter-fund Transfers (IT): Provide inter-account transfer capabilities with user-level
access controls, dual approval functionality, and full audit trail of all transactions.
.
2.1.17 Internet ACH One-day Item: ACH entries sent to the bank via an online system with
one-day settlement.
2.1.18 Internet ACH Same-day Item: ACH entries sent to the bank via an online system
with same-day settlement.
2.1.19 Internet ACH Two-day Item: ACH entries sent to the bank via an online system with
two-day settlement.
2.1.20 Investment: Provide investment services in accordance with HUD, U.S. Treasury,
and applicable state requirements. All investment options must meet HUD allowable
investment guidelines. Bank must clearly identify permitted instruments and
associated risks
.
2.1.21 Monthly Account Analysis Reports (MAAR)/ Daily Cash Balance Reports (DCBR):
shall be provided to the HA via an online system.
2.1.22 Notice of Change (NOC): Must be delivered to the HA within 1 workday of receipt.
2.1.23 Account Representative: The selected proposer shall provide a dedicated account
representative and support team, including escalation contacts and defined service
response times
for all baking services as described in this RFP.
2.1.24 Returned Items (RI): Re-process all returned items once.
2.1.25 Payroll/Direct Deposits: Payroll direct deposit service provided by another
contractor; the Bank shall, at any local branch, honor all HA payroll checks presented
by the payee with proper identification at no charge to the HA employee.
2.1.26 Positive Pay: Prevent fraud by detecting unauthorized or counterfeit checks. Allows
the HA to review exceptions, make on-the-spot corrections, download images of
exceptions to help make a pay/no pay decision and create register entries for all
exception items before final payment.
6

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
2.1.27 Procurement Cards (PCARD): Provide a procurement card program. The HA
currently has approximately 12 PCARD's.
2.1.28 Proper Check Authorizations (PCA): Ensure that the proper HA signature is on any
HA check presented for payment.
2.1.29 Security Deposit Accounts (SDA): Maintain SDA's for HA programs that require such
accounts. This account will be used to hold tenant security deposits for properties.
Funds will be deposited when a tenant moves in and withdrawn when they move
outs. Requirements for maintaining these accounts include allowing for deposits and
the ability to submit check or ACH payments for the refund of tenant security
deposits on move out.
2.1.30 Serial Sort-Per Item: Non-truncated check charge for returning cancelled checks in
check number order with the monthly bank statement.
2.1.31 Stop Payments (SP): In a timely and appropriate manner, facilitate all stop payment
requests received from the HA. Must have capability to enter via an online system.
2.1.32 Wire Transfers (WT): Be able to provide WT services and shall guarantee immediate
credit on all such transfers upon receipt (next day credit on U.S. Treasury checks).
2.1.33 Zero Balance Accounts (ZBA): Maintain 1 payroll account and 2 accounts payable
accounts as ZBA's which are designed to automatically draw from the CDA only those
funds required on a daily basis.
2.1.34 Other Services: Under Tab #4, submit a full description of any additional services
not detailed herein that are available to the HA or its employees.
2.2 One System Only: The HA must be able to go to the banking online system and download all
reports and conduct all services, including:
2.2.1 Account balances;
2.2.2 Items cleared prior day;
2.2.3 All transfers completed;
2.2.4 Deposits completed;
2.2.5 Wires completed.
2.3 FDIC Insured: The successful proposer will be required to present proof that it is an FDIC
insured institution and provide documentation of collateralization for balances exceeding FDIC
limits.
2.4 Current Contractor: The HA's current contractor for these services is Multiple Awardees, of
Columbus, OH who was retained in May 2021, pursuant to Resolution Number 7964.
7

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
2.5 General Depository Agreement (GDA): The successful Proposer(s) shall execute a HUD General
Depository Agreement (GDA) upon Award. See Sample Attachment E.
2.6 Cybersecurity & Audit Requirements: Bank must provide current SOC 1 and SOC 2 reports
annually. Bank must maintain industry-standard cybersecurity controls, including multi-factor
authentication, encryption, and incident response procedures. Bank must support audit
requests, confirmations, and regulatory reporting.
3.0 PROPOSAL FORMAT:
3.1 Tabbed Proposal Submittal: The HA intends to retain the successful proposer pursuant to a
"Best Value" basis, not a "Low Proposal" basis ("Best Value," in that the HA will, as detailed
within the following Section 4.0, consider factors other than just cost in making the award
decision). Therefore, so that the HA can properly evaluate the offers received, all proposals
submitted in response to this RFP must be formatted in accordance with the sequence noted
following. Each category must be separated by numbered index dividers (which number extends
so that each tab can be located without opening the proposal) and labeled with the
corresponding tab reference also noted below. None of the proposed services may conflict with
any requirement the HA has published herein or has issued by addendum.
[Table No. 3]
RFP Tab
Section No. Description
3.1.1 1 Form of Proposal: This Form is attached hereto as Attachment A
to this RFP document. This 1-page Form must be fully completed,
executed where provided thereon and submitted under this tab
as a part of the proposal submittal.
3.1.2 2 Form HUD-5369-C (8/93), Certifications and Representations
of Offerors, Non-Construction Contract: This Form is attached
hereto as Attachment B to this RFP document. This 2-page Form
must be fully completed, executed where provided thereon and
submitted under this tab as a part of the proposal submittal.
3.1.3 3 Profile of Firm Form: The Profile of Firm Form is attached hereto
as Attachment C to this RFP document. This 2-page Form must
be fully completed, executed and submitted under this tab as a
part of the proposal submittal.
3.1.4 4 Proposed Services: As more fully detailed within Section 2.0,
Scope of Proposal/Technical Specifications, of this document, the
proposer shall, at a minimum, clearly detail within the
information submitted under this tab documentation showing:
3.1.4.1 As detailed within Section 4.1, Evaluation Factor No. 2, herein,
the proposer's Demonstrated Understanding of the HA's
Requirements.
3.1.4.2 As detailed within Section 4.1, Evaluation Factor No. 3, herein,
The Appropriateness of Technical Approach (including labor
8

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
categories, estimated hours and skill mix), the Quality of the
Work Plan, Technical Capabilities (in terms of personnel,
equipment and materials) and the Management Plan (including
staffing of key positions, method of assigning work and procedures
for maintaining level of service, etc.).
3.1.4.3 As detailed within Section 4.1, Evaluation Factor No. 4, herein,
the proposer's Demonstrated Experience in performing similar
work and the proposer's Demonstrated Successful Past
Performance (including meeting costs, schedules and
performance requirements) of contract work substantially similar
to that required by this solicitation.
3.1.4.4 As detailed within Section 4.1, Evaluation Factor No. 5, herein,
the proposer's Overall quality and professional appearance of the
Proposal submitted, based upon the opinion of the evaluators.
3.1.4.5 If the firm had a Quality Assurance audit done by the PIH/REAC
QASS division? If so, submit a copy.
3.1.4.6 If appropriate, how staff are retained, screened, trained and
monitored;
3.1.4.7 The proposed quality control program;
3.1.4.8 An explanation and copies of forms that will be used and reports
that will be submitted and the method of such reports (i.e.
written; fax; internet; etc.);
3.1.4.9 A complete description of the products and services the firms
provides.
3.1.5 5 Managerial Capacity/Financial Viability: The proposer entity
must submit under this tab a concise description of its managerial
and financial capacity to deliver the proposed services, including
brief professional resumes for the persons identified within areas
(5) and (6) of Attachment C, Profile of Firm Form. Such
information shall include the proposer's qualifications to provide
the services; a description of the background and current
organization of the firm; and a summary of the bank's State of
Condition.
3.1.6 6 Client Information: The proposer shall submit a listing of former
or current clients, including the Public Housing Authorities, for
whom the proposer has performed similar or like services to those
being proposed herein. The listing shall, at a minimum, include:
3.1.6.1 The client's name;
3.1.6.2 The client's contact name;
3.1.6.3 The client's telephone number;
3.1.6.4 A brief description and scope of the service(s) and the dates the
services were provided;
3.1.7 7 Equal Employment Opportunity: The proposer must submit
under this tab a copy of its Equal Opportunity Employment Policy.
3.1.8 8 Subcontractor/Joint Venture Information (Optional Item): The
proposer shall identify hereunder whether or not he/she intends
9

REQUEST FOR PROPOSAL (RFP) NO. 2026-001 BANKING SERVICES
to use any subcontractors for this job, if awarded, and/or if the
proposal is a joint venture with another firm. Please remember
that all information required from the proposer under the
proceeding tabs must also be included for any major
subcontractors (10% or more) or from any joint venture.
3.1.9 9 Section 3 Business Preference Documentation (Optional Item):
For any proposer claiming a Section 3 Business Preference, he/she
shall under this tab include the fully completed and executed
Section 3 Business Preference Certification Form attached hereto
as Attachment D and any documentation required by that form.
3.1.10 10 Other Information (Optional Item): The proposer may include
hereunder any other general information that the proposer
believes is appropriate to assist the HA in its evaluation.
3.1.12 If no information is to be included under any of the tabs listed above
(especially the "Optional" tabs), insert a placeholder statement under the
applicable tab, such as "NO INFORMATION IS BEING PLACED UNDER THIS TAB" or
"THIS TAB LEFT INTENTIONALLY BLANK." DO NOT remove any tabs.
3.1.12 Proposal Submittal Binding Method: Electronic submission is
recommended. If a hard-copy proposal is submitted, bind it in a manner that allows
the HA to readily remove and replace pages for copying (e.g., comb binding or a
three-ring binder) and then return the proposal to its original condition.
3.1 Entry of Proposed Fees: Each proposer must provide a schedule of fees for services provided
at outlined in Section 2.1.
3.2 Quantities: All quantities entered within the Proposer's Fee Sheet are for calculating purposes
only. As may be further detailed herein, the HA does not guarantee any minimum or maximum
amount of work as a result of any award ensuing from this RFP, as the ensuing contract will be
a Requirements Contract, in that the HA shall reserve the right to retain multiple contractors
and shall retain the right to order from those contractors (successful proposers), on a task order
basis, any number of services or items that the HA requires during the ensuing contract
period(s).
3.3 Proposal Submittal Electronic Method: It is preferable and recommended that the proposer
submit the all-inclusive technical portion of the response in PDF format to
technicalresponse@cmhanet.com , ensuring that all information required in Section 3.0,
Proposal Format, is included.
3.4.1 Proposal Submittal Binding Method: It It is acceptable for the proposer to bind
proposal submittals in a manner that allows the Housing Authority (HA) to remove the
binding if necessary (e.g., comb-type binding, 3-ring binder, etc.). If no information is
to be included under any of the tabs listed above (including "Optional" tabs), the
proposer shall insert a statement such as "NO INFORMATION IS BEING PLACED UNDER
10