RFP 27-11/AB LOVE YOUR CITY EVENTS

REQUEST FOR PROPOSALS - NON-PROFESSIONAL SERVICES
ISSUE DATE: RFP #: NGIP CODE:
JULY 14, 2026 27-11/AB 96234
DATE/TIME OF CLOSING: BUYER NAME: COMMODITY:
AUGUST 11, 2026 @ 11:00AM EST ALICIA BROWN EVENT PLANNING SERVICES
THE CITY OF HAMPTON IS SEEKING PROPOSALS FROM QUALIFIED OFFERORS TO BRING NEW
PLACEMAKING PROJECTS AND EVENTS TO THE CITY OR TO SIGNIFICANTLY AUGMENT EXISTING
PLACEMAKING EVENTS AND PROJECTS HELD IN THE CITY.
ACKNOWLEDGE RECEIPT OF ATTACHMENTS: A B C D (Please initial)
ACKNOWLEDGE RECEIPT OF ADDENDUM (S): 1 2 3 4 (Please initial)
Pre-Proposal Conference - N/A
OFFEROR NAME:
COMPETITIVE NEGOTIATION. This Request for Proposals ("RFP") is subject to the competitive negotiation provisions outlined
in Virginia Code 2.2-4302.2. In addition, the City requires that proposals be sealed. Sealed proposals will be received in the
Issuing Office until Closing Date and Closing Time as specified in this solicitation including any addenda issued by this office. Bids
will also be received electronically only via DemandStar (www.demandstar.com). Proposals received by telephone, email,
facsimile, or any other means of electronic transfer will not be accepted. The City of Hampton is not responsible for late delivery
by the United States Postal Service or any other courier. All inquiries for information regarding this RFP are to be directed to the
Issuing Office as defined herein.
THIS IS NOT AN ORDER. The City of Hampton, hereafter referred to as "the City", reserves the right to accept or reject any and all
proposals in whole or in part and waives any informality in the competitive negotiation process. Further, the City reserves the right to
enter into any one or more contracts deemed to be in its best interest. The entire contents of the RFP, and addenda, offeror's proposal
and negotiated changes shall be incorporated by reference into any resulting contract.
The City of Hampton does not discriminate against faith-based organizations or against a bidder or offeror because of race,
religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in
employment in the performance of its procurement activity.

Offeror Information:
Name of Offeror: Address:
Phone Number: Fax Number:
Email Address: State Corporation Commission ID: ______________________
City of Hampton Business Prof. License Tax No.:
Federal Tax Identification Number: ___________________; OR Social Security Number (Sole Proprietor):________________
NOTE: Numbers identified as social security numbers will be redacted in public documents.
Business Classification:
Is Offeror a "minority" business? Yes No
African American Hispanic American Native American Asian American
Other; Please Explain: ______________________________________________________
Is Offeror Woman Owned? Yes No
Is Offeror a Small Business? Yes No
Is Offeror a Faith-Based Organization? Yes No
Is Offeror a Disabled Veteran Business? (for informational purposes only) Yes No
Check One: INDIVIDUAL PARTNERSHIP CORPORATION LLC
State in which Registered or Incorporated _____________________________
By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth above,
in the Proposal Terms and Conditions, and General Terms and Conditions as described in Attachment A.
Authorized Signature: Date:
Printed Name: Title:
Issuing Office: Wherever used in this Request for Proposal, the Issuing Office Will Be:
Alicia Brown, Senior Buyer Phone: 757-727-2196
Consolidated Procurement Division Email: alicia.brown@hampton.gov
1 Franklin Street, Suite 345
Hampton, Virginia 23669
Wherever used in this Request for Proposal, the City Contract Administrator will be:
Taiub Mohammad, Management Analyst Phone: 757-727-6471
Parks, Recreation & Leisure Services Email: taiub.mohammad@hampton.gov
22 Lincoln Street
Hampton, Virginia 23669
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I. BACKGROUND
Hampton, Virginia
Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering the
Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is water, with a
total population of more than 137,000.
The City boasts a strong military and technology presence. The nation's first air base, Langley Air Force Base, is home of
the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes nearly $4 billion
a year to the regional economy. NASA Langley Research Center, where America's first astronauts were trained, is a
major center for aviation research. In addition, the National Institute for Aerospace, run by a consortium of universities,
conducts research on both manned and unmanned systems. The most recent research center is Huntington Ingalls, which
located its Unmanned Systems Center of Excellence in Hampton to focus on military and business applications for
underwater drones. Virginia Tech has an expanded research center focused on seafood and aquaculture and opened an
office and lab space as part of its Center for Coastal Studies.
In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-eminent
HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University's Peninsula
Center; and Bryant & Stratton College.
The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran's
Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer treatment, centers
affiliated with Riverside Regional Medical Center and the Children's Hospital of the Kings' Daughters, as well as military
and retiree care at the Langley base.
Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec, Measurement
Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point National Bank, VersAbility
Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton location (in addition to the Unmanned
Center). Tourism is also an important economic driver.
The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport and the
smaller Newport News/Williamsburg International Airport.
Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with
populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest
metropolitan region in the nation.
The city's public school system has been recognized nationally, and the city's government has been recognized for its
flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen engagement.
Hampton is a welcoming and diverse city - large enough to provide a wide variety of festivals, music, arts and culture -
but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest continually occupied
city in the original 13 Colonies) and has a rich history. Approximately half of the residents are African-American, and
37% are white, with the remainder split among multiple races and other categories. About 6% of the population is
Hispanic. Additional demographic data may be accessed by the hyperlink: http://hampton.gov/90/Demographics
II. PROPOSAL TERMS AND CONDITIONS
A. Contract Documents. This RFP, its addenda(s), Offeror's proposal, any additional information requested, negotiated
changes, and the final awarded contract will constitute the final contract hereafter referred to as the "Contract".
These documents will be incorporated by reference into the City Purchase Order(s) that award the Contract. The
Contract shall be governed by the contract documents in the following order of precedence:
1. The final negotiated Contract
2. The RFP, its attachments, and its addenda
3. Any negotiated changes to the foregoing documents
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4. Offeror's proposal
In the event that there is a Conflict between this RFP, its attachments and addenda, Offeror's proposal, or any
related documents and the final negotiated Contract, the final negotiated Contract shall supersede and control.
B. Copies of Contract Documents. If Offeror is awarded the Contract, Offeror will receive electronic copies of all
documents. All original documents will be maintained at the Issuing Office. If Offeror requires a certified copy of
any document to which Offeror is entitled, the Issuing Office will accommodate that request.
C. Proposal Binding for One Hundred Twenty (120) Days. Offeror agrees that its proposal shall be binding and may
not be withdrawn for a period of one hundred twenty (120) calendar days after the scheduled closing date of this RFP.
D. Proprietary Information/Non-Disclosure. Offeror is advised that the Virginia Public Procurement Act (Section
2.2-4342, Code of Virginia, 1950 as amended) shall govern public inspection of all records submitted by Offeror.
* Offeror may invoke the protections of 2.2-4342 of the Code of Virginia to protect trade secrets, proprietary
information and other confidential information provided by the Offeror:
i. Invoke the protections of this Section prior to, or upon submission of, the data or other materials.
ii. Provide a statement that identifies the data or other materials to be protected and that states the
reasons why protection is necessary.
iii. Submit trade secrets or other proprietary information under separate cover in a sealed envelope
clearly marked "PROPRIETARY".
iv. References to the proprietary information may be made within the body of the proposal; however,
all information contained within the body of the proposal shall be public information in
accordance with State statutes.
v. An all-inclusive statement that the entire proposal is proprietary is unacceptable. A statement that
Offeror's costs and/or proposal pricing are to be protected is unacceptable. Offeror will be
requested to remove any such statement(s) in order to be eligible for further consideration.
* The City reserves the right to submit such information to the City Attorney for concurrence of the Offeror's
claim that it is in fact proprietary. Information submitted that does not meet the above requirements will be
considered public information in accordance with the VFOIA.
D. Offeror Obligation. Offeror shall carefully examine the contents of this RFP and any subsequent addenda(s).
Failure to do so shall not relieve the Offeror of its obligation to fulfill the requirements of any contract awarded as
a result of this RFP.
E. Conditions of Work. Offeror shall inform itself fully of the conditions related to services required herein.
Failure to do so will not relieve an Offeror of the obligation to furnish all goods and/or services necessary to carry
out the provisions of the Contract.
F. Offeror Representations and Acknowledgements. The attached "Offeror Representations and
Acknowledgements" at Attachment C to this RFP, shall be executed by Offeror and is to be submitted with
Offeror's Proposal. The requirements set forth on said form shall be considered to be binding terms and
conditions in any contract resulting from this RFP. A contract will not be awarded to an Offeror who has not
signed the Offeror Representations and Acknowledgements.
III. SCOPE OF CONTRACT.
A. The City of Hampton (the "City") is accepting proposals for Love Your City Awards to support new placemaking
events and projects, or significant enhancements to existing events and projects, in the City of Hampton. Such
placemaking events and projects may include events, festivals, activities, artwork, or creative initiatives such as
public amenities, art, and beautification projects, and are meant to enhance family resiliency within the
community by creating opportunities for the entire family to enjoy and to improve quality of life for Hampton
residents and visitors in support of the City's Strategic Priority for "Placemaking". To be competitive, proposals
should clearly activate a specific place in Hampton, create a public-facing experience, and strengthen connections
to Hampton's identity, public spaces, culture, history, natural resources, or visitor experience. Proposals that
demonstrate the ability to attract out-of-town guests, support local economic activity, and generate overnight hotel
stays will receive a higher score during evaluation.
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The Love Your City Awards program is aimed at encouraging fresh, new ideas or significant enhancements to
existing events or projects. Proposals may include a wide range of activities of value to the City that are built on
the strengths of the community, inclusive of a broad range of audiences, and that further the strategic priorities of
the City. Funding is intended to help establish new events or projects, or to significantly enhance existing events
or projects to attract new audiences; it is not intended to be long-term or recurring funding. As such, Offerors
should not come to rely on this initial funding in future years. Instead, Offerors should use it to help establish and
grow their events or projects toward self-sustainability, with the understanding that preference will be given to
new events or projects and to existing events or projects that significantly enhance the features and activities
offered in comparison to the previously held event or project.
Proposals that are primarily educational, wellness-based, workshop-based, or service-based without a strong
public placemaking component may not be competitive for funding. The Offeror's proposal must clearly identify
the amount of funding being requested and the specific cost and purpose of each item or element for which
funding is requested. Proposals with incomplete budgets, insufficient detail regarding all sources and funds for the
implementation of the event or project, or internal inconsistencies may receive reduced scores or may be deemed
non-responsive.
Proposals will be accepted from non-profit and for-profit organizations. A total of up to $45,000 will be awarded
among selected proposals meeting established criteria, and the City may select one, more than one, or no
recipients for different amounts of award funding under this program. Selected offerors are required to provide a
detailed description of sources and funds for the event or project to demonstrate the Offeror's commitment to the
proposal such that a Offeror must contribute a minimum of 50% of the total amount of City funding requested,
and only up to 25% of the Offeror's contribution may be satisfied with labor/volunteer hours. For example, if the
Offeror is requesting $5,000 of City funding, the Offeror must demonstrate its own sources and funds of at least
$2,500 that enhance the event or project, with no more than $1,250 of that being from volunteer/labor hours. The
Offeror's own sources and funds provided must have a direct relationship with the event or project being
undertaken and may be demonstrated in payments to direct service providers such as for equipment rental; or,
sponsorship payments received, donations, or documented volunteer labor hours (based on current rate under
https://independentsector.org/resource/value-of-volunteer-time/) for the event or project.
The City of Hampton should be recognized as an event or project funder on all promotional materials,
advertisements, and press releases. The City logo should be utilized on all print materials. If banners are displayed
at the event or project, the opportunity to display a Hampton Virginia banner should be extended to the Hampton
Marketing & Outreach department. If a second City department has also supported the event or project, the
department's name and logo should also be included. For events or project ribbon cuttings, as applicable, the City
of Hampton shall receive a table and two chairs at the event or ribbon cutting at no charge in order to provide
local and visitor information to attendees.
All funding allocations are subject to the availability of City funds. Awarded funding will be disbursed in phases.
An initial thirty percent (30%) of the total awarded funding will be provided after award approval and completion
of required processing. Before receiving the second thirty percent (30%) payment, the Offeror must submit
receipts, invoices, or other supporting documentation showing that the initial thirty percent (30%) payment was
spent for approved event or project costs. The remaining forty percent (40%) will be provided after the City's
review and approval of the required Close-Out Reporting Information. Any funds not spent for approved event or
project costs may be required to be returned to the City. The City may choose one, more than one, or no recipients
for funding through this program.
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The Second Payment Documentation and Final Closeout Report Forms are available online as Attachments
G and H.
Funds are intended to support features and activities for the public, and cannot be used for:
i. alcoholic beverages;
ii. cash giveaways, gift cards, prizes, pre- and post-event activities (i.e., meals);
iii. purchase of equipment (rentals are permitted);
iv. "salaries" or personal payments to event organizers, committee members, volunteers or others;
v. personal expenses (i.e., mileage, travel related expenses, meals); or
vi. monetary donation to outside parties (i.e., donations to charities, honorariums to partnering
agencies, boards or commissions, guests not performing a viable service to the event).
Selection is conditioned on at least a portion of the event being free and open to the public, or the non-event
project being located on public property. Events or projects may charge admission to certain aspects or portions of
the event or project but should also provide a free component to ensure that all citizens have the opportunity to
participate. Detail on the proposed admission structure should be provided in the proposal. The City reserves the
right to limit the amount of the funds, when necessary, for budgeted items of food, beverages, and any other
individual activities.
Offerors must adhere to all applicable laws, ordinances, or regulations adopted or established by federal, state, and
local governments. For example, proposed events must fulfill all requirements and regulations of Chapter 2,
Article XIII of the Hampton City Code pertaining to Special Events, including obtaining special event permits, as
applicable. Additional information on the Outdoor Special Event Permit process may be obtained on the City of
Hampton website or by calling 757-727-6348.
There are two proposal forms for this program: one proposal form for placemaking events and a separate proposal
form for placemaking projects. Offerors should complete the proposal form that applies to their proposed event or
project. When filling out the proposal form, Offerors should complete all sections, include all required
attachments, and sign the proposal form. These forms will be posted online as attachments E and F.
INSTRUCTIONS TO OFFERORS
A. Contact with City/City Staff, Representatives, and/or Agents. Direct contact with City staff,
representatives, and/or agents other than the Consolidated Procurement Division staff on the subject of this
RFP or any subject related to this RFP is expressly prohibited except with the prior knowledge and
permission of the Purchasing Agent or designated representative.
B. Questions. Offerors must submit questions regarding the RFP in writing to the Issuing Office via email
questions to alicia.brown@hampton.gov no later than 3:30 PM EST on July 28, 2026. Necessary replies will
be issued to all Offerors of Record as addenda that shall become part of the contract documents. Oral
instructions do not form a part of the proposal documents. Offeror is responsible for checking website
http://www.Hampton.gov/bids-contracts or contacting the Issuing Office within 48 hours prior to proposal
closing to secure any addenda issued for this RFP.
C. Changes or Modifications. Changes or modifications to this RFP made prior to the date and time of closing
will be addressed by addenda from the Issuing Office. Offerors are to acknowledge receipt of addenda in the
space provided on the cover page of this RFP. Oral communications are not a part of the proposal documents.
This RFP and any addenda shall be incorporated, by reference, into any resulting contract.
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D. RFP Closing. Offeror shall ensure its sealed proposal is time stamped by the Issuing Office no later than the
Closing Date and Time shown on the cover page of the RFP. Proposals received after the specified date and
time (time stamped 11:01 AM or later) will not be considered and will be returned to the Offeror unopened.
E. Proposal Submittal Requirements:
1. Each proposal submission shall be submitted to the Issuing Office and shall include the following:
i. Pages 1-2 of this RFP and it will contain:
a. Original signature of an agent authorized to bind the company
b. Requested contact information
c. Company Federal Employer Identification Number
d. Details about your status as a minority or woman owned business
e. SCC Registration Number
f. City of Hampton Business Professional License Tax Number
g. Acknowledgement of any addenda received
ii. Proposals are to be organized according to the following tabs in accordance with the proposal
forms provided in the RFP:
a. Event Proposals
1. Tab 1 - Offeror and Organization Information
2. Tab 2 - Event Details
3. Tab 3 - Access, Attendance, and Location Readiness
4. Tab 4 - Compliance with Applicable Laws, Ordinances, and Regulations
5. Tab 5 - Marketing
6. Tab 6 - Budget (including Budget Template)
7. Tab 7 - Visitor and Economic Impact
8. Tab 8 - Evaluation Plan
9. Tab 9 - Qualifications and References
a. Project Proposals
10. Tab 1 - Offeror and Organization Information
11. Tab 2 - Project Details
12. Tab 3 - Location Readiness
13. Tab 4 - Compliance with Applicable Laws, Ordinances, and Regulations
14. Tab 5 - Marketing
15. Tab 6 - Budget (including Project Budget Table)
16. Tab 7 - Visitor and Economic Impact
17. Tab 8 - Evaluation Plan
18. Tab 9 - Qualifications and References
iii. All proposal pages must be numbered
iv. Attachments:
a. Attachments C, D, and E or F
2. Proposals must be submitted utilizing the following requirements:
i. Offerors shall submit sealed proposals in a labeled envelope or package with the Request for
Proposal's Item Number and the name and address of the Offeror. Offerors may also submit
proposals electronically via DemandStar. Proposals received by telephone, email, facsimile, or
any other means of electronic transfer will not be accepted.
ii. Submit the original and one (1) flash drive of the proposal. (Not required if submitted via
DemandStar.)
iii. All proposals must be received and time stamped in DemandStar OR the Issuing Office no later
than the Closing Date and Time shown on the cover page of this RFP. Any proposal received
after the specified date and time (11:01 AM EST or later) will not be considered and will be
returned to the Offeror unopened.
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iv. Proposals must include all elements noted in the "Preparation of Proposals" section below.
v. If the proposal contains trade secrets and/or proprietary information, please submit proprietary
information or trade secrets in a separate envelope and mark it "proprietary." Any information
included in the envelope, shall be conspicuously labeled 'proprietary in red ink at the top of each
page. Please note in your proposal where information has been included in the separate
proprietary envelope and include a statement setting forth the basis for protection of proprietary
information, if any, as detailed in the "Proprietary Information/Disclosure" section.
3. Offerors are encouraged to submit proposals on recycled paper.
4. Offerors should be thorough in addressing the Specific Requirements and the Proposal Submittal
Requirements as outlined in this RFP.
F. Proposal Content and Evaluation. Event and Project Proposals will be evaluated by a City staff review
committee based on the following criteria and numerical scale. Based on these criteria and the resulting
scores, the City staff review committee will develop award recommendations for the City Manager and/or
City Council's review and approval. Following City Manager and/or City Council review and approval, City
staff will notify selected Offerors. Only proposals that demonstrate a clear placemaking component and meet
the basic submission requirements will be considered competitive for award.
CRITERIA NUMBER
CAPABILITY & SKILLS * Proposal presents a strong, well-executed placemaking concept
Unique, Original, New Idea that clearly activates a place in Hampton and strongly reflects
Offeror proposes an event or project that Hampton's identity, assets, or visitor experience = 5
clearly activates a specific place in * Proposal presents a solid placemaking concept with a clear public-
facing purpose, but the connection to Hampton's identity or assets
Hampton, creates a strong public-facing
is more limited = 4
experience, and reflects Hampton's
identity, culture, history, natural * Proposal presents a generally relevant concept, but the
resources, or visitor experience. placemaking value or public-facing impact is not clearly
developed = 3
Score Percentage: 30 * Proposal presents a minimal placemaking concept with
limited connection to Hampton's identity or public-facing
impact = 2
* Proposal does not clearly demonstrate a placemaking purpose or
is not well formulated in the proposal = 1
COSTS * Detailed budget is provided outlining use of City funds and
Funding showing Offeror provided sources and funds = 5
Offeror demonstrates ability to * Basic budget is provided showing City funds and Offeror
provided sources and funds = 4
successfully fund event/project and
* Provided budget shows inconsistencies, and may or may not
proposes a minimum 50% match of its
show Offeror provided sources and funds and outline use of
own sources and funds, in addition to
City funds = 3
the City's requested funds. * Budget provided but lacks detail or clarity regarding use
of funds or sources and funds = 2
Score Percentage: 20 * No budget is provided or no Offeror provided sources and funds
are provided = 1
EXPERIENCE * Offeror has experience producing events/projects of similar
Experience magnitude and demonstrates ability to accomplish
Offeror demonstrates successful successfully = 5
coordination and production of previous * Offeror has experience producing events/projects of smaller
events/projects. scale magnitude and demonstrates ability to accomplish
successfully = 4
* Offeror has produced events/projects with limited success = 3
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Score Percentage: 15 * Offeror has some experience but with minimal or inconsistent
success = 2
* Offeror has no experience producing events/projects = 1
SERVICE TO BE PROVIDED * Offeror outlines comprehensive marketing plan to include
Marketing & Location social media, print, and digital communication; demonstrates
Offeror proposes comprehensive excellent marketing in past events/projects; selected venue is
large enough for audience or project provides adequate access
marketing and promotion plan to reach
(i.e. parking) = 5
diverse audience and/or promote project
* Offeror outlines comprehensive marketing plan but does not
engagement.
utilize full spectrum of communication tools; demonstrates
average marketing in past events/projects = 4
Offeror selects location of venue * Offeror does not provide a well-defined marketing plan; selected
venue may not be adequate for event audience or project access
appropriate in size and scale for (i.e., parking) = 3
proposed event/project. * Offeror provides a minimal or unclear marketing plan;
venue may have significant limitations = 2
* No marketing plan included; no location identified = 1
Score Percentage: 20
EXCEPTIONS/ALTERNATIVES * Offeror provides strong evidence that the event/project is
Visitor and Economic Impact likely to attract visitors and generate measurable economic
Offeror illustrates how the proposed activity, including overnight room stays where applicable
event/project will attract out of town = 5
guests, support local economic activity, * Offeror provides limited evidence that the event/project is
and generate overnight hotel stays, likely to attract visitors or generate measurable economic
where applicable. activity = 3
* Offeror provides some evidence but it is weak or unclear
Score Percentage: 10 regarding visitor or economic impact = 2
* Event/project does not demonstrate likely visitor or
economic impact = 1
MINORITY / WOMAN OWNED * Offeror meets requirement = 5
Offeror is a minority/woman owned * Offeror does not meet requirement = 1
business.
Score Percentage: 5
Total Maximum Score = 100
G. Procedure for Evaluation of Proposals
1. After the proposal opening, the City staff review committee will select for further consideration such
Offerors deemed to be fully qualified and best suited among those submitting proposals based on
Offerors' responses to the information requested in this RFP.
i. The City may, in its sole discretion, determine in writing that only one offeror is fully qualified or
is clearly more highly qualified and suitable than others under consideration, and may negotiate
and award the Contract to that Offeror.
2. Based on the initial evaluation, the City may request the selected Offerors to make oral presentations.
Thereafter, the City will conduct negotiations with each of the selected short-listed Offerors. Individuals
representing the Offeror during negotiations shall have the authority to negotiate and contractually bind
the company to a contract.
3. If a contract satisfactory and advantageous to the public body can be negotiated at a price considered fair
and reasonable and pursuant to contractual terms and conditions acceptable to the public body, the award
shall be made to such Offeror(s
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4. The City is not required to furnish a statement of the reason(s) why a proposal was not deemed to be the
most advantageous.
H. Award
1. The City intends to award multiple Contracts to fully qualified Offerors submitting the best proposals
based on the criteria set forth herein and as determined by the City in its sole discretion.
i. Split Awards: At the City's sole discretion, the City may reject any or all proposals in whole or in
part if such action is determined to be in the City's best interest.
ii. Multiple Awards: The City reserves the right to make awards under this RFP to more than one
Offeror if the City determines that doing so is in the best interests of the City. If the City makes
multiple awards under this solicitation, each Contract awarded will specify the portion of the
scope of services awarded to each Offeror.
2. Any contract resulting from this RFP will be publicly posted for inspection in the Consolidated
Procurement Division, 1 Franklin Street, Suite 345, Hampton, Virginia 23669.
3. The vendor(s) awarded this contract must be registered with eVA before the contract can be fully
executed.
I. Disposition of Proposals. All materials submitted in response to this RFP will become the property of the
City. One (1) copy of each proposal will be retained for official files, will become a matter of public record
after award of the Contract, and will be open to public inspection subject to the Proprietary
Information/Disclosure section of this RFP.
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