IFB-25-26-082-Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension

Location:	Virginia
Posted:	Jul 14, 2026
Due:	Aug 5, 2026
Agency:	City of Danville
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	25-26-082
Publication URL:	To access bid details, please log in.

Bid Number:	25-26-082
Bid Title:	IFB-25-26-082-Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension
Category:	Construction Services Bids
Status:	Open

Description:

IFB-25-26-082-Southern Virginia at Berryhill Natural Gas Facilities
Pre-Bid Wednesday July 22,2026 at 10:00AM
Last Day for Questions Wednesday July 29,2026 by 5:00PM
Bid Opens Wednesday August 5, 2026, at 2:00PM

Publication Date/Time:

7/14/2026 12:00 AM

Closing Date/Time:

8/5/2026 2:00 PM

Contact Person:

Carol Henley Purchasing Director
427 Patton Street
Danville, VA 24541
Phone: 434-799-6528 Option 4
Fax: 434-799-5102
E-Mail: purchasing@danvilleva.gov

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Bid No

Title:

INVITATION FOR BID

IFB- 25-26-082

“Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension “

Pre-Bid Meeting:

A Pre-BID Meeting will be held, Wednesday July 22,2026

At 10:00AM Location 427 Patton Street, Danville VA 24541

3rd Floor Conference Room or by Teams at the following link:

IFB-25-26-082-Southern Va Mega Site Gas Extension

Last Day for Questions: Email questions to purchasing@danvilleva.gov by no later than

Wednesday July 29, 2026, by 5:00PM

Bid Closing

Date:

Sealed BIDS shall be accepted no later than

Wednesday August 5, 2026, at 2:00PM

Mail or Hand-Deliver to:

Purchasing Department

427 Patton Street, Room 304

Danville, VA 24541

Direct Bidding

Procedures

Inquiries to:

Project Owner:

Electronic BIDS will be accepted on eVA (https://eva.virginia.gov )

Carol Henley, Director of Purchasing

(434) 799-6528

purchasing@danvilleva.gov

City Representative Name, Jim Fry, Division Director of Water and Gas

Phone: 434-799-5284 E-Mail: fryjg@danvilleva.gov

TABLE OF CONTENTS

IFB-25-26-082

“Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension”

1.0

SCOPE OF WORK

2.0

SUPPLEMENTAL GENERAL CONDITIONS

3.0

EXHIBITS - SPECIFICATIONS

1.0 SCOPE OF WORK

It is the intent The Work included under this Contract consists of furnishing all labor,

supervision, equipment, tools, materials, incidentals, temporary facilities, traffic control,

erosion and sediment controls, testing, documentation, cleanup, restoration, and all other

items necessary to construct a complete and operational natural gas facilities extension for

the Southern Virginia Megasite at Berry Hill, as shown on the Plans and specified herein. The

Contractor shall coordinate, sequence, construct, test, document, and restore the Work in

accordance with the Plans, these Specifications, applicable permits, the City of Danville

Natural Gas Operations and Maintenance Plan, 49 CFR Part 192, 49 CFR Part 199, applicable

OSHA requirements, VDOT requirements, and all other governing standards and authorities

having jurisdiction.

1.1 Submit invoice(s) to:

City of Danville

Accounts Payable

PO Box 3300

Danville, VA 24543

Attention : Department Water and Gas or Support Services invoice(s)

1.2 Deadline

Sealed BIDS shall be submitted no later than Wednesday August 5, 2026, at 2:00PM

City of Danville

Purchasing Department

Attn.: Carol Henley

427 Patton Street, Room 304

Danville, VA 24541

BIDS will not be accepted both electronically and on paper. The bid with the latest time

stamp received prior to the due date and time will be evaluated for each Bidder.

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IFB-25-26-082

“Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension”

1.3 Pre-bid Conference: A pre-bid conference will be held on

Wednesday July 22, 2026, at 10:00AM

427 Patton Street Danville Va, 24541 3rd Floor Conference Room or by

Teams at the following link: IFB-25-26-082-Southern Va Mega Site Gas Extension

1.4 Bid Inquiries: The last day for questions will be Wednesday July 29, 2026, by

5:00PM Email Carol Henley at purchasing@danvilleva.gov

1.5 Davis Bacon: Compliance with the Davis-Bacon Act is not required (N/A)

1.6 Bonds: 5% Bid bond; 100% Performance and Payment Bonds.

1.7 Time of Completion: 190 calendar days from the date of Notice to Proceed

1.8 Liquidated Damages: $500 dollars per calendar day.

1.9 Owner’s Representative: Project Manager Jim Fry: E-Mail: fryjg@danvilleva.gov

1.10 Code: All work performed shall conform to the Virginia Uniform Building Code

1.11 Code: All work performed shall conform to the Contract Documents. Reference is

made to the VDOT Specifications; the VDOT Standard Drawings; this Invitation for

Bid; the Project Manual; and the Plans.

1.12 Retainage/Escrow: Five percent (5%) retainage/escrow will be withheld from each

invoice until final completion and acceptance of the contract work

1.13 Information Technology: If a contract is awarded, the Contractor agrees that all

information technology (IT), including web-based applications, software, and digital

content, provided under this contract must conform to the Revised Section 508

Standards (29 U.S.C. § 794d) and, specifically, must meet WCAG 2.1 Level AA

success criteria. The Contractor shall provide a completed Voluntary Product

Accessibility Template (VPAT/ACR) and a Vendor Accessibility Roadmap,

demonstrating compliance prior to final acceptance.

1.14 Force Majeure: In no event will Contractor or City be liable for any delay in the

performance of, or failure to perform, any action required under the Agreement,

whether in whole or in part, and the time for performance (including, without limitation

and for avoidance of doubt, the investment and job maintenance obligations set forth

herein) shall be extended for the duration of any such delay, to the extent that such

delay or failure is caused by any of the following causes: war; acts of terrorism;

strike; lockout or other labor disturbance; fire; severe weather; extraordinary natural

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IFB-25-26-082

“Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension”

occurrence; epidemic; pandemic; plagues of locusts; swarms of bow weevils;

earthquake; shortage or interruption of supply or transportation facilities;

extraordinary governmental action (whether or not valid); or other causes, whether or

not similar, beyond the reasonable control of Contractor, in each case whether

foreseeable or unforeseeable.

Notwithstanding any other provision of this contract, including the foregoing force

majeure provisions, for projects funded in whole or in part with state or federal

transportation funds, matters relating to contractor delays, excusable delay,

suspension of work, time extensions, liquidated damages, and failure to complete the

work within the contract time shall be governed exclusively by the applicable

provisions of the Virginia Department of Transportation (VDOT) Road and Bridge

Specifications incorporated into the Contract Documents, including but not limited to

Sections 108.04, 108.05, and 108.06, as amended. To the extent the provisions of

this contract conflict with the applicable VDOT specifications relating to such matters,

the applicable VDOT specifications shall control and supersede the force majeure

provisions set forth above.

2.0 SUPPLEMENTAL GENERAL CONDITIONS

2.1 Compliance: The Contractor shall comply with the provisions of the following:

The City of Danville’s “Standard Requirements & Instructions for Bidding”,

Version 3.0, dated July 1, 2025. Copies may be obtained from the Purchasing

Office or by downloading from the City’s website “Finance Department,

Purchasing Division.

2..2 Award:

A. The award will be made to the lowest responsible and responsive bidder, with

consideration given to completion time.

B. If a scoring matrix will be used in the evaluation, it will be shared in this

solicitation.

C. The City reserves the right to reject any or all offers and to waive informalities

and minor irregularities in offers received.

D. The award will be made to the bid conforming to the IFB and will be most

advantageous to the City.

2.3 Authority:

A. The Director of Purchasing as the designee of the City Manager has the sole

responsibility and authority for negotiating, placing, and when necessary,

modifying each and every invitation to bid, purchase order or other award issued

by the City of Danville. In the discharge of these responsibilities, the Director of

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IFB-25-26-082

“Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension”

Purchasing may be assisted by assigned buyers. No other City officer or employee

is authorized to order supplies or services, enter into purchase negotiations, or in

any way obligate the government of the City of Danville for any indebtedness. Any

purchases contrary to these provisions and authorities shall be void and the City

shall not be bound thereby.

B. This procurement process, including withdrawal of bids and appeal or protests, is

governed by the "PROCUREMENT CODE OF THE CITY OF DANVILLE, VIRGINIA".

Copies of the Procurement Code may be obtained by writing the City of Danville

Purchasing Department, 427 Patton St. Room 304, Danville, Virginia 24541 and by

downloading from the City’s website, Finance Department, Purchasing Division. The

City of Danville does not discriminate against faith-based organizations.

2.4 Method of Bid Submission:

A. Bids will not be accepted both electronically and on paper. Each must choose only

one method of submission to avoid any confusion or duplication of entries. The

latest dated and time stamped bid will be the only bid accepted and

evaluated. No bid may be considered if received after the time shown on the title

page. The allowable methods for submitting are electronic and paper submission.

B. Paper Submission: Bids must be written in ink or typewritten. Envelopes must be

sealed and marked in the lower left-hand corner IFB-25-26-082 “Southern

Virginia Megasite at Berryhill Natural Gas Facilities Extension” and

submitted to the office indicated on the title page.

C. Electronic Submission: Bidders who choose to submit their Bids electronically

must ensure that they are registered on eVA at. https://eva.virginia.gov Bids can

be found under the Business Opportunities Tab > Virginia Business Opportunities

(VBO). Search IFB-25-26-082 When addenda are issued, suppliers that have

submitted an electronic response will have to RESUBMIT their response to the

latest version of the solicitation.

D. Should the BID contain proprietary information, provide one (1) redacted hard

copy of the BID and all attachments with proprietary portions removed or

blacked out. This copy should be clearly marked “Redacted Copy” on the front

cover. The classification of an entire BID document, line-item prices, and /or total

bid prices as proprietary or trade secrets is not acceptable. The City of Danville

shall not be responsible for the Contractor’s failure to exclude proprietary

information from this redacted copy. No other distribution of the BID shall be

made by the Offeror.

E. Bidders are expected to examine all instructions, specifications, drawings, sites,

installations, etc. Failure to do so will be at the Bidder’s risk. Erasures or other

changes must be initialed by the person signing the bid.

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IFB-25-26-082-Southern Virginia Megasite at Berryhill Natural Gas Facilities Extension

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See also