784064Adem Garage Door Maintenance
| Location: | Pennsylvania |
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| Posted: | Mar 10, 2026 |
| Due: | Mar 17, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 6100065485 |
| Publication URL: | To access bid details, please log in. |
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General Information |
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Department for this solicitation: |
Procurement | ||||||
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Date Prepared: |
02/26/26 |
Types: |
IFB | ||||
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Advertisement Type: |
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Solicitation/Project#: |
6100065485 |
Solicitation/Project Title: |
784064ADEM, Garage Door, Maintenance | ||||
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Description: |
03/10/2026 Addendum 1: Added Questions and Answers, Added Revised Statement of Work with corrected primary location, and due to pending questions and answers the bid due date (opening) will be extended from Thursday, March 12, 2026, at 10:00am to Tuesday, March 17, 2026, at 10:00am.
L.B. ----------------------------------------------------------- The purpose of this Invitation for Bid (IFB) is to establish a contract with a qualified Contractor for the Preventative Maintenance, Inspections, Testing and Repairs and On-Call Repair Service for all garage doors, access gates, operating hardware, and related equipment for the Pennsylvania Department of Transportation (PennDOT) Montgomery County Maintenance Office located at 2005 Swede Road Norristown, PA 19401. |
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Department Information |
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Department/Agency: |
Department of Transportation |
Delivery Location: |
Pennsylvania Department Of Transportation Penndot Montgomery County Maintenance Office Located At 2005 Swede Road Norristown Pa 19401 |
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County: |
Montgomery |
Duration: |
Initial validity period of 1-year with four 1-year renewal options. |
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Contact Information |
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First Name: |
Larry |
Last Name: |
Ballard |
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Phone Number: (XXX-XXX-XXXX) |
610-205-6864 |
Email: |
laballard@pa.gov |
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Solicitation Information |
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Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
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Solicitation Start Date: |
02/26/26 | ||
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Solicitation Due Date: |
03/17/26 |
Solicitation Due Time: |
10:00 AM |
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Solicitation Opening Date: |
03/17/26 |
Solicitation Opening Time: |
10:05 AM |
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Opening Location: |
Penndot District 6 0 7000 Geerdes Blvd King Of Prussia Pa 19406 | ||
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No. of Addendums: |
1 | ||
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Amended Date: |
03/10/26 |
Attachment Preview
Statement of Work
Garage Door Maintenance and Repair
I-1.
Statement of the Project. The purpose of this Invitation for Bid (IFB) is to establish a contract with
a qualified Contractor for the Preventative Maintenance, Inspections, Testing and Repairs and On-Call
Repair Service for all garage doors, access gates, operating hardware, and related equipment for the
Pennsylvania Department of Transportation (PennDOT) Montgomery County Maintenance Office
located at 2005 Swede Road Norristown, PA 19401. The contract shall provide all labor, materials, and
equipment necessary to perform the maintenance and repairs of garage doors, access gates, and
operating hardware. These doors operate by electric motors, hand-operated chains, manual or a
combination of all three operational methods.
A. Award: This IFB will be based on the lowest cost provider of the estimated quantities from all
bids received that are deemed both responsive and responsible for the project.
B. Contractor qualification: After the bid opening and prior to awarding of the contract, the
Department has the right to request references (name, addresses, and telephone numbers) of
similar work performed in the previous two years as proof of qualifications to perform the work
involved in this contract.
C. Small Business Reserve: This procurement has been reserved for Small Business
Contracting. Only those vendors certified as DGS Small Businesses through the Small Business
Contracting Program may submit a quote for these services.
D. Worker Protection and Investment: Pursuant to Executive Order 2021-06, Worker
Protection and Investment (October 21, 2021), the Commonwealth is responsible for ensuring
that every Pennsylvania worker has a safe and healthy work environment, and the protections
afforded them through labor laws. To that end, contractors and grantees of the
Commonwealth must certify that they are in compliance with all applicable Pennsylvania state
labor and workforce safety laws. Such certification shall be made through the Worker
Protection and Investment Certification Form (BOP-2201) and submitted with the bid, proposal,
or quote.
E. Project Management: The PennDOT Project Manager for this contract will be the Highway
Equipment Manager, or their designee. The County management may change the PennDOT
Project Manager as they deem necessary.
F. Pre-Quote Meeting: Contractor may visit the site during normal business hours Monday
through Friday between 7:30 AM and 3:00 PM to review building systems and equipment. Visits
may also be scheduled by contacting John Morgan at 610-275-2368.
All potential bidders are strongly encouraged to visit. It will be assumed that the bidders have
full knowledge of all existing conditions when submitting their bid.
G. Estimated Quantities: All quantities are estimated and may not reflect actual quantities. The
Department reserves the right to increase or decrease these quantities based on need.
H. Project Kick Off Meeting: The Project Kick-off Meeting will be scheduled by the PennDOT
Project Manager or Designee and will occur within ten (10) days after the Fully Executed
Purchase Order is delivered to the awarded Contractor. The Contractor’s Representative and
Contractor’s Project Manager and/or Foreperson must be present. The meeting will be held
virtually via Microsoft Teams. Topics to be discussed include items such as Contractor
responsibility, review of SOW, contract T&Cs i.e.: Insurance, etc.
REV 03.21.25
I.
Contractor Representative: Contractor must submit within 3 days of apparent low bidder
status, the name of a Contractor representative, and the Contractor Representative’s 24 hour-a
day cell phone number and email address. The Contractor representative serves as the
Contractor’s project manager.
I-2.
Term of the Project. The term of this Project shall commence upon issuance of a Contract or
Purchase Order to the selected Contractor (“Effective Date”) and shall expire on April 30, 2027, with
four (4) one (1) year optional renewals. The optional renewal years, if any, will be exercised by
Department discretion, so long as PennDOT provides written notice to the Contractor of its intention to
renew the purchase order by letter prior to expiration of the term of the agreement, or any extension
thereof.
PennDOT may exercise the renewal(s) as an individual year or multiple year term(s). Any renewal will
be under the same terms, covenants, and conditions, provided, however, that the rates under the
contract may be increased up to 3% during each renewal term. No further document is required to be
executed to renew the term of the contract.
PennDOT reserves the right not to execute the renewal option.
No work may begin or be reimbursed prior to issuance of the purchase order. The selected Contractor
will be paid after submitting invoices, provided such invoices are in accordance with the work plan and
approved by the Commonwealth Project Manager. Final payment will not be made until all Project work
has been successfully completed.
The term of this Project may be extended by and at the sole option of the Commonwealth for up to 90
days upon the same terms and conditions where a continued needed exists for the services of the
selected Contractor and there has been no termination under the terms of the Contract or Purchase
Order.
Costs within the quote shall be all inclusive and shall include, but not be limited to personnel,
equipment, disposal, transportation, mobilizations, etc.
I-3. Scope of Work. The Contractor shall provide all necessary supervision, labor, materials, tools,
supplies, parts, equipment, transportation, and technical expertise for the proper operation of all garage
doors and access gates including but not limited to tracks, seals, rollers, motors, operators, safety sensor,
etc.
A. Contractor Requirements:
1. Preventative Maintenance Services: Preventative maintenance service shall include the
following:
1) Inspect doors and access gates and operating hardware for any needed repair
work or replacement of parts and especially for signs of misuse or abuse.
Inspection information shall be reported to the Project Manager prior to
proceeding with any repair work or replacement of parts.
2) Lubricate all rollers, hinges, guides, chains, sprockets, gears, grease fittings,
shafts, motors and all other operating hardware that may require lubrication.
3) Check and tighten all hinges and roller hardware. Replace worn items as
necessary.
4) Check weather seals.
5) Check cables for wear and fraying, replace cables as necessary. Check tension of
cables and all connectors.
REV 03.21.25
6) Tighten any loose nuts and bolts.
7) Check track conditions and alignment. Replace track or sections of track as
necessary.
The awarded vendor shall replace all components in-kind. An upgraded part is permitted
to be installed if the original component is obsolete. In the event a garage door or
operator must be replaced the contractor shall install ones with an equivalent of the
existing door or opener. Card reader access control systems are not covered under this
contract. The vendor may wire up an existing access reader to an operator replacement
only.
Unless otherwise noted, all of the above Preventative Maintenance Services will be
performed during the normal workday which is 7:30 AM to 3:00 PM, Monday through
Friday, excluding Holidays.
The Contractor shall provide a complete written report following each inspection,
providing the detailed condition of the equipment and/or components and
recommendations for future service that shall be submitted to the Project Manager or
designee prior leaving the facility.
Preventative maintenance parts and materials will be supplied at vendors cost. The cost
of materials used will be reimbursable at the actual cost, including applicable tax, shown
on vendor’s (supplier’s) invoices plus 15% markup. Material invoices/receipts shall be
required for all parts over $500.00. The Department reserves the right to request vendor
receipts for parts under $500 for audit purposes. The Department reserves the right to
supply the materials to be used in lieu of vendor providing parts.
2. On-Call Repair Service (Non-Emergency): The successful contractor shall be available to
provide on-call repair services. On-Call Repair Services performed between the hours of
7:30 AM and 3:00 PM will be paid at the regular hourly rate.
3. Emergency Service: The successful contractor shall be available to provide repair
services 24 hour per day, 7 day per week for emergencies. Emergencies would be the
operational failure of a garage door or automatic gate in which the facility cannot be
secured, or otherwise as determined by the Project Manager. Emergency work outside
the hours above and Saturday, Sunday, and Holidays, will be paid at 2 times the normal
hourly rate. Example: 3 hours worked during non-scheduled emergency work = 6
billable hours
4. Safety: All necessary safety precautions are the responsibility of the contractor. All work
will be performed in a professional, safe, and orderly manner, and in accordance with
state and local laws.
5. Work Schedule: Work associated with this project may be performed Monday through
Friday. The PennDOT Project Manager or designee may authorize work on Saturday and
Sunday, as necessary. Regular hours for scheduled work are 7:30 AM through 3:00 PM.
a. No work shall be scheduled to occur on the following holidays unless written permission
to do so is provided by PennDOT Project Manager or designee:
1. New Year’s Day
2. Dr. Martin Luther King Jr. Day
3. President’s Day
4. Memorial Day
REV 03.21.25
5. Juneteenth
6. Independence Day
7. Labor Day
8. Indigenous People’s Day
9. Veteran’s Day
10. Thanksgiving Day
11. Day after Thanksgiving Day
12. Christmas Day
The following Monday will be recognized as the day when no work is to be scheduled
for all holidays occurring on a Sunday, and the Friday before will be recognized as the
day when no work is to be scheduled for all holidays occurring on a Saturday.
6. Locations: Work will primarily be performed at the main county office located at 6160
Potters Lane Pipersville, PA 18957. Work may also be performed at the various support
facilities listed below:
Location/Address
Swede Road and Johnson Hwy.
Norristown, PA 19404
51 Gravel Pike
Red Hill, PA 18073
Stockpile No.
01
16
7. Inspection: All work will be subject to inspection by the Project Manager during the term
of this contract. Failure to satisfactorily meet all the requirements of this contract, or the
refusal to promptly correct all deficiencies within 24 hours of notification by phone, fax
or written (including email), may be cause for termination of the contract.
8. Insurance: The contractor shall purchase and maintain, at its own expense, the required
insurance as determined in the Terms and Conditions.
9. Property Damage: The Contractor shall repair or replace any of PennDOT’s property,
real or physical, or private property damaged during the performance of their duties at
no additional cost to PennDOT.
D. Subcontracting: Subcontracting is not permitted for this contract.
E. Confirmation of Services Reporting: A completed OS-501 (Attachment 1) shall be submitted
by the Contractor to the PennDOT Project Manager or designee, for review and verification, on a
monthly basis.
1.
The PennDOT Project Manager or designee will notify the Contractor if corrections are
needed.
2.
Each OS-501 shall be itemized, include sufficient detail, and coordinate with the line items
of the Purchase Order.
F. Billing and Payments: Invoices shall be submitted by the Contractor on a monthly basis. For
further instructions regarding invoices, Billing Requirements section of the contract Terms and
Conditions.
Untimely or incomplete submissions of OS-501 and any required supporting documentation may
delay processing of a “proper invoice” as required by the Terms & Conditions.
REV 03.21.25
I-4. Pay Items. The Unit of Measure for Pay Items are identified at the bottom of each Pay Item and on
the Cost Sheet.
Pay Item 1: Semi-Annual Preventative Maintenance Services
DESCRIPTION: This work is the Preventative Maintenance, Inspections, and Testing for all garage
doors, access gates, operating hardware, and related as described herein. Services shall be provided at
least semi-annually, as directed by the Project Manager.
The awarded contractor shall provide pricing for all products and services included in proposal
indicating onetime and on-going costs. Rates shall include all direct and indirect costs such as
transportation, supervision, general and administrative costs and profit, etc. Equipment and other
parts/products will be billed as indicated below.
PAY ITEM, UNIT OF MEASURE: Each (EA)
Pay Item 2: Hourly Service/Repair Work
DESCRIPTION: This work is for as needed service and/or repairs as identified during the preventive
maintenance visits or for other on-call repair services as directed by the Project Manager.
Rates shall include all direct and indirect costs such as transportation, supervision, general and
administrative costs and profit, etc. Equipment and other parts/products will be billed as indicated
below.
MATERIAL: Supply all materials and specialized equipment in accordance with the item labeled
Miscellaneous Materials.
PAY ITEM, UNIT OF MEASURE: Hour (H)
Pre-Determined Amount Items:
Miscellaneous Materials
DESCRIPTION: This work is to furnish approved materials as directed by and to items approved by the
Project Manager or Designee.
SERVICE: Furnish as required. Upon request, the Contractor shall provide a cost estimate of the
required materials for review and approval by the Project Manager or Designee prior to the beginning
of work for all material purchases over $300.00.
PAY ITEM, UNIT OF MEASURE: Each
A predetermined amount of money (PDA) is indicated for this item. All required equipment or materials
that is not specified in the contract will be paid under this item.
The cost of materials used will be reimbursable at the actual cost, including applicable tax, shown on
vendor’s (supplier’s) invoices plus 15% markup.
All material will be replaced in kind. All material will be new and meet all applicable Federal, State, and
Township code requirements. The material invoices/receipts shall be submitted with the Confirmation
of Services Form (OS-501) for payment approval.
REV 03.21.25
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