Agriculture Pesticides Herbicides

TableofContents
SAP
PARTI-GENERALINFORMATION...................................................................................................................... 3
I.1IFB-001.1Purpose(Oct2006)............................................................................................................................... 3
I.2IFB-005.1TypeofContract(Oct.2006)................................................................................................................ 3
I.3IFB-008.1CNoPre-bidConference(Oct.2006)................................................................................................... 3
I.4IFB-009.1Questions(February2012).................................................................................................................... 3
I.5IFB-010.1AddendatotheIFB(Oct.2006)............................................................................................................ 3
I.6IFB-011.1BSubmissionofBids-ElectronicSubmittal(May2011).................................................................... 3
I.7IFB-024.1BidProtestProcedure(April2016)...................................................................................................... 4
I.8IFB-025.1ElectronicVersionofthisIFB(Oct2006)............................................................................................ 4
I.9IFB-029.1Prices(Dec62006)............................................................................................................................... 4
I.10IFB-030.1ApprovedEqual(Nov2006)............................................................................................................... 4
I.11IFB-031.1Alternates(Oct2013).......................................................................................................................... 4
I.12IFB-032.1NewEquipment(Nov2006)............................................................................................................... 5
I.13I-IFB-033.1ModificationorWithdrawalofBid(Nov2006).............................................................................. 5
I.14I-IFB-034.1RejectionofBids(Nov2006).......................................................................................................... 6
I.15Submission-001.1RepresentationsandAuthorizations(February2017)............................................................ 6
PARTII-REQUIREMENTS..................................................................................................................................... 8
II.1II-IFB-008.1bLobbyingCertificationandDisclosure-ElectronicSubmission.(Oct2006).............................. 8
II.2II-IFB-016.1Post-SubmissionDescriptiveLiterature(Dec2006)....................................................................... 8
II.3II-IFB-017.1bReciprocalLimitationsAct-ElectronicSubmittal(February2007)............................................ 8
II.4II-IFB-018.1bIranFreeProcurementCertificationandDisclosure-ElectronicSubmittal(November2016)... 8
PARTIII-SELECTIONCRITERIA.......................................................................................................................... 9
III.1III-IFB-001.1aMandatoryResponsivenessRequirements(Oct2006)............................................................... 9
III.2III-IFB-006.1aMethodofAward(February2012)............................................................................................. 9
III.3III-IFB-007.1Awards(May2011)...................................................................................................................... 9
III.4III-IFB-008.1TieBids(Nov2006)..................................................................................................................... 9
III.5III-IFB-009.1PromptPaymentDiscounts(Nov2006)....................................................................................... 9
III.6III-IFB-010.1OptionforSeparateCompetitiveBiddingProcedure(Nov2006)................................................ 9
III.7III-IFB-014.1Rebates(Nov2006)...................................................................................................................... 9
PARTIV-WORKSTATEMENT............................................................................................................................ 11
IV.1IFB-001.1aSpecifications(Nov2006).............................................................................................................. 11
PARTV-CONTRACTTERMSandCONDITIONS.............................................................................................. 12
V.1CONTRACT-001.1bContractTermsandConditions(Nov30,2006).............................................................. 12
V.2CONTRACT-002.1bTermofContract-PO(July2015).................................................................................. 12
V.3CONTRACT-002.3ExtensionofContractTerm(Nov302006)...................................................................... 12
V.4CONTRACT-003.1cSignatures-PO(July2015)............................................................................................. 12
V.5CONTRACT-004.1aDefinitions(Oct2013)...................................................................................................... 13
V.6CONTRACT-004.2Defintions(February2024)................................................................................................ 13
V.7CONTRACT-006.1IndependentPrimeContractor(Oct2006)......................................................................... 13
V.8CONTRACT-007.01aSuppliesDelivery(Nov302006)................................................................................... 13
V.9CONTRACT-007.3PriorNotice(Oct2006)...................................................................................................... 13
V.10CONTRACT-008.1aWarranty.(Oct2006)..................................................................................................... 14
V.11CONTRACT-009.1cPatent,Copyright,andTrademarkIndemnity(Oct2013).............................................. 14
V.12CONTRACT-009.1dOwnershipRights(Oct2006)........................................................................................ 14
V.13CONTRACT-010.1aAcceptance(Oct2006)................................................................................................... 15
V.14CONTRACT-010.2ProductConformance(March2012)............................................................................... 15
V.15CONTRACT-010.3RejectedMaterialNotConsideredAbandoned(March2012)........................................ 15
V.16CONTRACT-011.1aComplianceWithLaw(Oct2006)................................................................................. 15
V.17CONTRACT-013.1EnvironmentalProvisions(Oct2006).............................................................................. 15
V.18CONTRACT-014.1Post-ConsumerRecycledContent(June2016)................................................................ 16
V.19CONTRACT-014.3RecycledContentEnforcement(February2012)............................................................ 16
V.20CONTRACT-015.1Compensation(Oct2006)................................................................................................ 16
V.21CONTRACT-015.2BillingRequirements(July2021).................................................................................... 16
V.22CONTRACT-016.1Payment(Oct2006)......................................................................................................... 16
V.23CONTRACT-016.2AutomatedClearingHouse(ACH)Payments(February2024)...................................... 17
V.24CONTRACT-017.1Taxes(Dec52006).......................................................................................................... 17
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V.25CONTRACT-018.1AssignmentofAntitrustClaims(Oct2006).................................................................... 17
V.26CONTRACT-019.1Indemnification(February2024)..................................................................................... 18
V.27CONTRACT-020.1AuditProvisions(Oct2006)............................................................................................ 18
V.28CONTRACT-021.1Default(Oct2013)........................................................................................................... 18
V.29CONTRACT-022.1ForceMajeure(Oct2006)................................................................................................ 19
V.30CONTRACT-023.1aTerminationProvisions(Oct2013)................................................................................ 20
V.31CONTRACT-024.1ContractControversies(Oct2011).................................................................................. 20
V.32CONTRACT-025.1AssignabilityandSubcontracting(Oct2013).................................................................. 21
V.33CONTRACT-026.1OtherContractors(Oct2006)........................................................................................... 21
V.34CONTRACT-027.1Nondiscrimination/SexualHarassment(February2024)................................................. 21
V.35CONTRACT-028.1ContractorIntegrity(February2024)............................................................................... 23
V.36CONTRACT-029.1ContractorResponsibility(February2024)..................................................................... 25
V.37CONTRACT-029.2Offset(February2024)..................................................................................................... 25
V.38CONTRACT-030.1AmericanswithDisabilitiesAct(February2024)........................................................... 26
V.39CONTRACT-031.1HazardousSubstances(April2017)................................................................................. 26
V.40CONTRACT-032.1CovenantAgainstContingentFees(Oct2006)............................................................... 27
V.41CONTRACT-033.1ApplicableLawandForum(February2024)................................................................... 27
V.42CONTRACT-034.1bIntegration(Nov302006)............................................................................................. 27
V.43CONTRACT-034.2bOrderofPrecedence-IFB(Dec62006)....................................................................... 28
V.44CONTRACT-034.3ControllingTermsandConditions(Aug2011)............................................................... 28
V.45CONTRACT-035.1aChanges(Oct2006)........................................................................................................ 28
V.46CONTRACT-037.1aConfidentiality(Oct2013)............................................................................................. 28
V.47CONTRACT-045.1Insurance-General(Dec122006).................................................................................. 29
V.48CONTRACT-046.1Manufacturer'sPriceReduction(Oct2006).................................................................... 30
V.49CONTRACT-051.1Notice(Dec2006)............................................................................................................ 30
V.50CONTRACT-052.1RighttoKnowLaw(February2024)............................................................................... 30
V.51CONTRACT-054.1WorkerProtectionandInvestment(February2024)....................................................... 31
V.52CONTRACT-055.1DataBreachorLoss(February2024).............................................................................. 32
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PARTI-GENERALINFORMATION
PARTI-GENERALINFORMATION
I.1IFB-001.1Purpose(Oct2006)
TheCommonwealthofPennsylvania(Commonwealth)isissuingthisInvitationforBids(IFB)tomeettheneedsof
1161/DOCtosatisfyaneedforchemicalsforROCfarm.
I.2IFB-005.1TypeofContract(Oct.2006)
IftheIssuingOfficeentersintoacontractasaresultofthisIFB,itwillbea contractcontainingtheContractTerms
andConditionsasshowninPartVofthisIFB.
I.3IFB-008.1CNoPre-bidConference(Oct.2006)
Therewillbenopre-bidconferenceforthisIFB. Ifthereareanyquestions,pleaseforwardthemtotheIssuing
Officepriortothebidopeningdateandtime.
I.4IFB-009.1Questions(February2012)
AllquestionsregardingtheIFBmustbesubmittedinwritingtotheemailaddressoftheIssuingOfficerprovidedin
thesolicitation. Whilethereisnosettimelineforthesubmittalofquestions,questionsreceivedwithin48hours
priortothebidduedateandtimewillbeansweredatthediscretionoftheCommonwealth. Allquestionsreceived
willbeanswered,inwriting,andsuchresponsesshallbepostedtoeMarketplaceasanaddendumtotheIFB. The
IssuingOfficershallnotbeboundbyanyverbalinformationnorshallitbeboundbyanywritteninformationthatis
noteithercontainedwithintheIFBorformallyissuedasanaddendumbytheIssuingOffice. TheIssuingOffice
doesnotconsiderquestionstobeaprotestofthespecificationsorofthesolicitation.
I.5IFB-010.1AddendatotheIFB(Oct.2006)
IftheIssuingOfficedeemsitnecessarytoreviseanypartofthisIFBbeforethebidresponsedate,theIssuingOffice
willpostanaddendumtoitswebsiteatWWW.EMARKETPLACE.STATE.PA.US itistheBidder'sresponsibility
toperiodicallycheckthewebsiteforanynewinformationoraddendatotheIFB.
I.6IFB-011.1BSubmissionofBids-ElectronicSubmittal(May2011)
a. Bidsarerequestedfortheitem(s)describedintheInvitationForBidsandallthedocumentsreferencedinthe
form(collectivelycalledtheIFB). BiddersmustsubmittheirbidsthroughtheCommonwealth'selectronic
system(SRM).
b. ItistheresponsibilityofeachbiddertoensurethatitsBidisreceivedthroughtheelectronicsystempriorto
thedateandtimesetfortheopeningofbids("BidOpeningTime"). NoBidshallbeconsideredifitarrivesafter
theBidOpeningTime,regardlessofreasonforthelatearrival.
BidsthataretimelyreceivedpriortotheBidOpeningTimeshallbeopenedpubliclyinthepresenceofoneor
morewitnessesatthetimeandplacedesignatedinthisIFBfortheBidopening.
c. Bidsmustbefirm. IfaBidissubmittedwithconditionsorexceptionsornotinconformancewiththeterms
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andconditionsreferencedintheIFBForm,itshallberejected. TheBidshallalsoberejectediftheitemsoffered
bytheBidderarenotinconformancewiththespecificationsasdeterminedbytheCommonwealth.
d. TheBidder,intendingtobelegallyboundhereby,offersandagrees,ifthisBidisaccepted,toprovidethe
awardeditemsattheprice(s)setforthinthisBidatthetime(s)andplace(s)specified.
I.7IFB-024.1BidProtestProcedure(April2016)
TheBidProtestProcedureisontheDGSwebsiteat
http://www.dgs.pa.gov/Documents/Procurement%20Forms/Handbook/Pt1/Pt%20I%20Ch%2058%20Bid%20Protests.pdf
I.8IFB-025.1ElectronicVersionofthisIFB(Oct2006)
ThisIFBisbeingmadeavailablebyelectronicmeans. IfaBidderelectronicallyacceptstheIFB,theBidder
acknowledgesandacceptsfullresponsibilitytoinsurethatnochangesaremadetotheIFB. Intheeventofa
conflictbetweenaversionoftheIFBintheBidder'spossessionandtheIssuingOffice'sversionoftheIFB,the
IssuingOffice'sversionshallgovern.
I.9IFB-029.1Prices(Dec62006)
ThebidsubmittedbythesuccessfulBidderwillbeincorporatedintoanyresultingContractandtheBidderwillbe
requiredtoprovidetheawardeditem(s)atthepricesquotedinitsBid.
I.10IFB-030.1ApprovedEqual(Nov2006)
WheneveranitemisdefinedinthisIFBbytradenameandcataloguenumberofamanufacturerorvendor,theterm
'orapprovedequal,'ifnotinsertedtherewithshallbeimplied. Anyreferencetoaparticularmanufacturer'sproduct
eitherbytradenameorbylimiteddescriptionissolelyforthepurposeofmoreclearlyindicatingtheminimum
standardofqualitydesired,exceptwherea'nosubstitute'isrequested. Whena'nosubstitute'isrequested,the
IssuingOfficewillconsiderBidsforthereferencedproductonly. Theterm'orapprovedequal' isdefinedas
meaninganyothermakewhich,inthesoleopinionoftheIssuingOffice,isofsuchcharacter,quality,and
performanceequivalenceastomeetthestandardofqualityofproductsspecifiedforwhichitistobeusedequallyas
wellasthatspecified. ABidderquotingonaproductotherthanthereferencedproductshall: a)furnishcomplete
identificationinitsBidoftheproductitisofferingbytradename,brandand/ormodelnumber;b)furnish
descriptiveliteratureanddatawithrespecttothesubstituteproductitproposestofurnish;andc)indicateanyknown
specificationdeviationsfromthereferencedproduct.
I.11IFB-031.1Alternates(Oct2013)
ABidderwhowantstoofferanalternatemustnotifytheIssuingOfficeinwriting,atleastfive(5)dayspriortothe
scheduledBidopening,thattheBidderintendstoofferanalternateinitsBid. An"alternate"isaproductthat
deviatesfromtherequirementsofthespecificationsinitscomposition,qualities,performance,sizedimension,etc.
ThewrittennotificationfromtheBiddermustincludeacompletedescriptionofthealternateandmustidentifythe
product'sdeviationsfromthespecifications. Uponreceiptofthenotification,theIssuingOfficewilldetermine
whetherthealternateisacceptable. IftheIssuingOffice,initsdiscretion,determinesthatthealternateis
acceptable,theIssuingOfficewillissueachangenoticetotheinvitationforbidsthatrevisesthespecifications. If
nochangenoticeisissuedrevisingthespecification,aBidofferingthealternatewillnotbeconsideredforaward.
IfanitemoritemsintheIFBaredesignated"nosubstitute,"thisprovisiondoesnotapplyandnoalternatemaybe
proposedbyabiddernorwillanyalternatebeconsideredbytheIssuingOffice.
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I.12IFB-032.1NewEquipment(Nov2006)
Unlessotherwisespecifiedinthisinvitationforbids,allproductsofferedbyBiddersmustbenewor
remanufactured. A'new'productisonethatwillbeusedfirstbytheCommonwealthafteritismanufacturedor
produced. A'remanufactured'productisonewhich: 1)hasbeenrebuilt,usingneworusedparts,toacondition
whichmeetstheoriginalmanufacturer'smostrecentspecificationsfortheitem;2)doesnot,intheopinionofthe
IssuingOffice,differinappearancefromanewitem;and3)hasthesamewarrantyasanewitem. Unless
otherwisespecifiedinthisinvitationforbids,usedorreconditionedproductsarenotacceptable. Thisclauseshall
notbeconstruedtoprohibitBiddersfromofferingproductswithrecycledcontent,providedtheproductisnewor
remanufactured.
I.13I-IFB-033.1ModificationorWithdrawalofBid(Nov2006)
a. BidModificationPriortoBidOpening. Bidsmaybemodifiedonlybywrittennoticeorinpersonpriortothe
exacthouranddatespecifiedforBidopening.
1) IfaBidderintendstomodifyitsBidbywrittennotice,thenoticemustspecificallyidentifytheBidtobe
modifiedandmustbesignedbytheBidder.TheBiddermustincludeevidenceofauthorizationforthe
individualwhosignedthemodificationtomodifytheBidonbehalfoftheBidder.TheBidmodificationmust
bereceivedinasealedenvelope. ThesealedenvelopemustidentifytheassignedCollectiveNumberandthe
BidOpeningTime,andshouldstatethatenclosedintheenvelopeisaBidmodification
2) IfaBidderintendstomodifyitsBidinperson,theindividualwhowillmodifytheBidmustarriveintheBid
OpeningRoompriortotheBidOpeningTime,showapictureidentificationandprovideevidenceofhis/her
authorizationtomodifytheBidonbehalfoftheBidder. IfaBidderintendstomodifyitsBidinperson,the
Biddermaydosoonlyinthepresenceofanagencyemployee. (Theagencyemployeewillobservethe
actionstakenbytheindividualtomodifytheBid,butwillnotreadtheBidorthemodification).
b. BidWithdrawalPriortoBidOpening. Bidsmaybewithdrawnonlybywrittennoticeorinpersonpriortothe
exacthouranddatespecifiedforBidopening.
1) IfaBidderintendstowithdrawitsBidbywrittennotice,thenoticeshallspecificallyidentifytheBidtobe
withdrawnandshallbesignedbytheBidder. TheBiddermustincludeevidenceofauthorizationforthe
individualwhosignedthebidwithdrawaltowithdrawthebidonbehalfoftheBidder.Exceptasprovidedin
Subparagraphc,below,bidwithdrawalsreceivedaftertheexacthouranddatespecifiedforthereceiptof
Bidsshallnotbeaccepted.
2) IfaBidderintendstowithdrawitsBidinperson,theindividualwhowillwithdrawtheBidmustarriveinthe
BidOpeningRoompriortotheBidOpeningTime,showapictureidentificationandprovideevidenceof
his/herauthorizationtowithdrawtheBidonbehalfoftheBidder.
c. BidWithdrawalAfterBidOpening. BiddersarepermittedtowithdrawerroneousBidsafterBidopeningonlyif
thefollowingconditionsaremet:
1) TheBiddersubmitsawrittenrequestforwithdrawal.
2) TheBidderpresentscredibleevidencewiththerequestthatthereasonforthelowerBidpricewasaclerical
mistakeasopposedtoajudgmentmistakeandwasactuallyduetoanunintentionalarithmeticalerrororan
unintentionalomissionofasubstantialquantityofwork,labor,material,orservicesmadedirectlyinthe
compilationoftheBid.
3) TherequestforreliefandsupportingevidencemustbereceivedbytheIssuingOfficewithinthree(3)
businessdaysafterBidopening,butbeforeawardofthecontract.
4) TheIssuingOfficeshallnotpermitaBidwithdrawaliftheBidwithdrawalwouldresultintheawardofthe
contractonanotherBidofthesameBidder,itspartner,oracorporationorbusinessventureownedbyorin
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whichthebidderhasasubstantialinterest.
5) IfaBidderispermittedtowithdrawitsBid,theBiddercannotsupplyanymaterialorlabororperformany
subcontractorotherworkagreementfortheawardedcontractor,withoutthewrittenapprovaloftheIssuing
Office.
d. FirmBid. Exceptasprovidedabove,aBidmaynotbemodified,withdrawn,orcancelledbyanyBidderfora
periodofsixty(60)daysfollowingthetimeanddatedesignatedforBidopening,unlessotherwisespecifiedby
theBidderinitsBid. IfthelowestresponsibleBidder,asdeterminedbytheIssuingOffice,withdrawsitsBid
priortotheexpirationoftheawardperiodorfailstocomplywiththerequirementssetforthintheIFBincluding
butnotlimitedtoanyrequirementtosubmitperformanceorpaymentbondsorinsurancecertificateswithinthe
requiredtimeperiod,theBiddershallbeliabletotheCommonwealthforallcostsanddamagesassociatedwith
there-awardorre-bidincludingthedifferencebetweentheBidder'spriceandtheactualcostthatthe
Commonwealthpaysfortheawardeditems.
e. ClarificationandAdditionalInformation. AfterthereceiptofBids,theIssuingOfficeshallhavetherightto
contactBiddersforthepurposeofseeking:
1) ClarificationoftheBidwhichconfirmstheIssuingOffice'sunderstandingofstatementsorinformationinthe
Bidor;
2) Additionalinformationontheitemsoffered;providedtheIFBdoesnotrequiretherejectionoftheBidfor
failuretoincludesuchinformation.
I.14I-IFB-034.1RejectionofBids(Nov2006)
TheIssuingOfficereservestherighttorejectanyandallBids,towaivetechnicaldefectsoranyinformalityinBids,
andtoacceptorrejectanypartofanyBidifthebestinterestsoftheCommonwealtharetherebyserved.
I.15Submission-001.1RepresentationsandAuthorizations(February2017)
Bysubmittingitsproposal,eachOfferorunderstands,represents,andacknowledgesthat:
A. AlloftheOfferor'sinformationandrepresentationsintheproposalarematerialandimportant,andtheIssuing
Officemayrelyuponthecontentsoftheproposalinawardingthecontract(s). TheCommonwealthshalltreatany
misstatement,omissionormisrepresentationasfraudulentconcealmentofthetruefactsrelatingtotheProposal
submission,punishablepursuantto18Pa.C.S.4904.
B. TheOfferorhasarrivedattheprice(s)andamountsinitsproposalindependentlyandwithoutconsultation,
communication,oragreementwithanyotherOfferororpotentialofferor.
C. TheOfferorhasnotdisclosedtheprice(s),theamountoftheproposal,northeapproximateprice(s)or
amount(s)ofitsproposaltoanyotherfirmorpersonwhoisanOfferororpotentialofferorforthisRFP,andthe
OfferorshallnotdiscloseanyoftheseitemsonorbeforetheproposalsubmissiondeadlinespecifiedintheCalendar
ofEventsofthisRFP.
D. TheOfferorhasnotattempted,norwillitattempt,toinduceanyfirmorpersontorefrainfromsubmittinga
proposalonthiscontract,ortosubmitaproposalhigherthanthisproposal,ortosubmitanyintentionallyhighor
noncompetitiveproposalorotherformofcomplementaryproposal.
E. TheOfferormakesitsproposalingoodfaithandnotpursuanttoanyagreementordiscussionwith,or
inducementfrom,anyfirmorpersontosubmitacomplementaryorothernoncompetitiveproposal.
F. TothebestknowledgeofthepersonsigningtheproposalfortheOfferor,theOfferor,itsaffiliates,
subsidiaries,officers,directors,andemployeesarenotcurrentlyunderinvestigationbyanygovernmentalagency
andhavenotinthelastfouryearsbeenconvictedorfoundliableforanyactprohibitedbyStateorFederallawin
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anyjurisdiction,involvingconspiracyorcollusionwithrespecttobiddingorproposingonanypubliccontract,
exceptastheOfferorhasdisclosedinitsproposal.
G. TothebestoftheknowledgeofthepersonsigningtheproposalfortheOfferorandexceptastheOfferorhas
otherwisedisclosedinitsproposal,theOfferorhasnooutstanding,delinquentobligationstotheCommonwealth
including,butnotlimitedto,anystatetaxliabilitynotbeingcontestedonappealorotherobligationoftheOfferor
thatisowedtotheCommonwealth.
H. TheOfferorisnotcurrentlyundersuspensionordebarmentbytheCommonwealth,anyotherstateorthe
federalgovernment,andiftheOfferorcannotsocertify,thenitshallsubmitalongwithitsproposalawritten
explanationofwhyitcannotmakesuchcertification.
I. TheOfferorhasnotmade,underseparatecontractwiththeIssuingOffice,anyrecommendationstothe
IssuingOfficeconcerningtheneedfortheservicesdescribedinitsproposalorthespecificationsfortheservices
describedintheproposal.
J. EachOfferor,bysubmittingitsproposal,authorizesCommonwealthagenciestoreleasetothe
CommonwealthinformationconcerningtheOfferor'sPennsylvaniataxes,unemploymentcompensationand
workers'compensationliabilities.
K. UntiltheselectedOfferorreceivesafullyexecutedandapprovedwrittencontractfromtheIssuingOffice,
thereisnolegalandvalidcontract,inlaworinequity,andtheOfferorshallnotbegintoperform.
L. TheOfferorisnotcurrentlyengaged,andwillnotduringthedurationofthecontractengage,inaboycottofa
personoranentitybasedinordoingbusinesswithajurisdictionwhichtheCommonwealthisnotprohibitedby
Congressionalstatutefromengagingintradeorcommerce.
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PARTII-REQUIREMENTS
PARTII-REQUIREMENTS
II.1II-IFB-008.1bLobbyingCertificationandDisclosure-ElectronicSubmission.(Oct2006).
Withrespecttoanawardofafederalcontract,grant,orcooperativeagreementexceeding$100,000oranawardofa
federalloanoracommitmentprovidingfortheUnitedStatestoinsureorguaranteealoanexceeding$150,000all
recipientsmustcertifythattheywillnotusefederalfundsforlobbyingandmustdisclosetheuseofnon-federal
fundsforlobbyingbyfilingrequireddocumentation. OfferorsmustcompleteandreturntheLobbyingCertification
FormandtheDisclosureofLobbyingActivitiesForm,whichareattachedtoandmadeapartofthisIFB.The
completedandsignedLobbyingCertificationFormandtheDisclosureofLobbyingActivitiesFormshouldbe
submittedwiththeBidResponse. Commonwealthagencieswillnotcontractwithoutsidefirmsorindividualsto
performlobbyingservices,regardlessofthesourceoffunds.
II.2II-IFB-016.1Post-SubmissionDescriptiveLiterature(Dec2006)
TheCommonwealthmay,duringitsevaluationofthebids,requireanybiddertosubmitcuts,illustrations,
drawings,prints,testdatasheets,specificationsheetsandbrochureswhichdetailconstructionfeatures,design,
components,materialsused,applicabledimensionsandanyotherpertinentinformationwhichtheIssuingOffice
mayrequireinordertoevaluatetheproduct(s)offered. Therequiredinformationmustbesubmittedwithintwo(2)
businessdaysafternotificationfromtheIssuingOffice. Failuretosubmittherequiredinformationpriortothe
expirationofthesecondbusinessdayafternotificationshallresultintherejectionofthebidasnon-responsive.
II.3II-IFB-017.1bReciprocalLimitationsAct-ElectronicSubmittal(February2007)
ThisprocurementissubjecttotheReciprocalLimitationsAct. BiddersmustcompleteandsubmitwiththeBid
ResponsetheStateof ManufactureChart,whichiscontainedinGSPUR-89("ReciprocalLimitationsAct
Requirements")whichisattachedtoandmadepartofthisIFB. ThecompletedStateof ManufactureChart should
besubmittedaspartoftheBid Reponse
II.4II-IFB-018.1bIranFreeProcurementCertificationandDisclosure-ElectronicSubmittal(November
2016)
Priortoenteringacontractworthatleast$1,000,000ormorewithaCommonwealthentity,abiddermust:a)certify
itisnotonthecurrentlistofpersonsengagedininvestmentactivitiesinIrancreatedbythePennsylvania
DepartmentofGeneralServices("DGS")pursuanttoSection3503oftheProcurementCodeandiseligibleto
contractwiththeCommonwealthunderSections3501-3506oftheProcurementCode;orb)demonstrateithas
receivedanexceptionfromthecertificationrequirementforthatsolicitationorcontractpursuanttoSection3503(e).
AllbiddersmustcompleteandreturntheIranFreeProcurementCertificationform,whichisattachedheretoand
madepartofthisIFB. ThecompletedandsignedIranFreeProcurementCertificationformmustbesubmittedwith
theBidResponse.
SeethefollowingwebpageforcurrentIranFreeProcurementlist:
https://www.dgs.pa.gov/Documents/Procurement%20Forms/ProposedIranFreeProcurementList.pdf
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PARTIII-SELECTIONCRITERIA
PARTIII-SELECTIONCRITERIA
III.1III-IFB-001.1aMandatoryResponsivenessRequirements(Oct2006)
Tobeeligibleforselection,abidmustbe:
a.TimelyreceivedfromaBidder;
b.ProperlysignedbytheBidder.
III.2III-IFB-006.1aMethodofAward(February2012)
ItistheintentoftheCommonwealthtomakeasingleawardofitem(s)listedintheIFBtothelowestresponsiveand
responsiblebidder.TheCommonwealthreservestherighttoawardbylineitemifitdeterminesthatitisinthebest
interestoftheCommonwealthtodoso.
III.3III-IFB-007.1Awards(May2011)
UnlessallBidsarerejected,andexceptasotherwiseprovidedbylaw,awardwillbemadethroughtheissuanceofa
contract/purchaseorderinaccordancewiththemethodofaward. UnlessotherwisespecifiedbytheIssuingOffice
intheIFBformtheCommonwealthreservestherighttoawardbyitemoronatotalBidbasis,whicheverisdeemed
moreadvantageoustotheCommonwealth. Incasesofdiscrepanciesinprices,theunitpricewillbebindingunless
theunitpriceisobviouslyinerrorandtheextendedpriceisobviouslycorrect,inwhichcasetheerroneousunitprice
willbecorrected. Asaconditionforreceiptofawardofacontract/purchaseorder,theBiddermustberegisteredin
theCommonwealthofPennsylvania'sVendorMasterfile. Inordertoregister,biddersmustvisitthePaSupplier
Portalathttps://www.pasupplierportal.state.pa.us/orcalltheCustomerSupportCenterat877-435-7363or
717-346-2676.
III.4III-IFB-008.1TieBids(Nov2006)
AlltiebidswillbebrokenbytheIssuingOffice.
III.5III-IFB-009.1PromptPaymentDiscounts(Nov2006)
Promptpaymentdiscountswillnotbeconsideredinmakinganaward. Ifpromptpaymentdiscountsareofferedby
anyBidder,however,theIssuingOfficewilltakeadvantageofsuchoffer.
III.6III-IFB-010.1OptionforSeparateCompetitiveBiddingProcedure(Nov2006)
TheCommonwealthreservestherighttopurchaseproductsorservicescoveredunderthisContractthrougha
separatecompetitivebiddingprocedure,wheneverCommonwealthdeemsitinthebestinterestofthe
Commonwealth. Therightwillgenerallybeexercisedonlywhenaspecificneedforalargequantityoftheproduct
orserviceexistsorwhenthepriceofferedissignificantlylowerthantheContractprice.
III.7III-IFB-014.1Rebates(Nov2006)
Anyrebateapplicableatthetimeofbidshouldbetakenintoconsiderationbythebidderincalculatingitsbidprice.
Biddersmustspecificallystateintheirbidproposal,whenapplicable,thatrebateshavebeenconsideredinarriving
atthebidprice. Followingaward,theCommonwealthwillassigntotheawardedbidder,anyrebateswhichthe
bidderstatedthathetookintoconsideration. Ifthebidderfailstoincludesuchastatement,theCommonwealthwill
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receivethefullbenefitofthemanufacturer'srebate.
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