Debris Coordination and Monitoring Services
| Location: | Louisiana |
|---|---|
| Posted: | Mar 10, 2026 |
| Due: | Apr 8, 2026 |
| Agency: | State Government of Louisiana |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 9876-2026-DM-02 |
| Publication URL: | To access bid details, please log in. |
| Bid Number | Description | Date Issued | Bid Open Date/Time |
| 9876-2026-DM-02 |
Debris Coordination and Monitoring Services Original: 9876-2026-DM-02 |
03/10/2026 |
04/08/2026
2:00:00 PM CT
|
|
Contact Information for Bid # 9876-2026-DM-02
|
| Department | Non State - Town of Abita Springs |
| Section | Administration |
| Dept Code | 9876 |
| Contact | Leanne Schaefer |
| Address |
72077 Live Oak St Abita Springs, LA 70420 |
| Phone | 985-892-0711, Ext. 3951 |
| Fax | 800-884-8410 |
| lschaefer@abitaspringsla.gov |
Attachment Preview
NOTICE OF REQUEST FOR PROPOSALS
TOWN OF ABITA SPRINGS
The Town of Abita Springs Government is seeking responses for the following project:
RFP# 2026-DM-02
Debris Coordination and Monitoring
Responses will be received by the Town Administration, until 2:00 P.M. CST Wednesday, April 8
2026. RFP responses will be opened publicly at the physical location- 72066 Live Oak St. Abita
Springs, LA 70420 and only respondents who have submitted an RFP response shall be
identified aloud. Prices shall not be read. Each response will be evaluated by designated
Town personnel after the submission deadline and public opening has passed.
This RFP is available at:
• Town of Abita Springs Website: http://www.townofabitasprings.com
• LaPAC – Louisiana Procurement and Contract Network:
https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&ter
m=185
NOTE: LaPAC is the State’s online electronic solicitation notification system on the Office of State
Procurement website. LaPAC provides an immediate e-mail notification to subscribing vendors of
an Abita Springs solicitation and any addenda posted. To receive the e-mail notification, vendors
must register in the LaGov portal. Registration is intuitive at the following link:
https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg
It is the Proposer’s responsibility to check either website frequently for any possible addenda that
may be issued. The Town is not responsible for a proposer’s failure to download any addenda
documents required to complete an RFP.
Each Proposal must be sealed. The outside of the envelope, box or package should be marked
with the Proposer’s Name and Address, the Proposal Name, the RFP #, and the Proposal Opening
Date.
The successful Respondent must supply the Town of Abita Springs with all required
documentation as specified in the RFP documents. Said Respondent must also be in Good
Standing and licensed to do business in the State of Louisiana.
A Non-Mandatory Pre-Proposal Conference shall be held at 11:00 Am on March 25, 2026, at the
Abita Springs Town Hall at 22161 Level St. Abita Springs, LA.
Proposals will be received at the Abita Springs Administration Building, 72077 Live Oak St. Abita
Springs, LA 70420 from each Respondent or his agent, or by certified mail with return receipt
requested.
Attention: Leanne Schaefer
REQUEST FOR PROPOSALS
Debris Coordination and Monitoring
RFP Number: 2026-DM-02
Event
Date / Time
RFP Release Date
March 10, 2026
Optional Pre-Proposal Conference (10:00 AM)
March 25, 2026
Deadline to Submit Written Questions
March 31, 2026
Proposal Submission Deadline (2:00 PM)
April 8, 2026
Proposal Opening (Administrative)
April 9, 2026
Evaluation Committee Review Begins
April 9, 2026
Anticipated Contract Award
April 22, 2026
All times are Central Standard Time (CST).
Any changes to the above schedule will be published via formal addenda on the Town’s
website at www.townofabitasprings.com. It is the responsibility of each proposer to monitor
the platform and ensure their proposal reflects all issued addenda.
This procurement is being conducted in accordance with FEMA Public Assistance grant
requirements. All work performed under this contract must meet FEMA eligibility,
documentation, and reasonable cost standards for reimbursement.
TOWN OF ABITA SPRINGS
REQUEST FOR PROPOSAL (RFP)
Coordination & Monitoring of Debris Removal
RFP No.: 2026-DM-02
Table of Contents
1. Introduction & Instructions
2. Scope of Services
3. Proposal Requirements
4. Evaluation Criteria & Scoring
5. Contract Terms & Conditions
6. Insurance Requirements
7. Hold Harmless Agreement
8. Affidavits & Certifications
9. Attachments
o Attachment A – Proposal Form
o Attachment B – Contract Provisions
o Attachment C – Acknowledgment & Waiver
o Attachment D – Insurance Requirements
o Attachment E – Hold Harmless Agreement
o Attachment F – Ethics Affidavit & Status Verification
o Attachment G – Sample Scoring Matrix
o Attachment H – Scope of Services
o Attachment H-1 – Field Activity Daily Log
o Attachment I-1 – Federal Assistance Acknowledgment
o Attachment I-2 – Byrd Anti-Lobbying Certification
o Attachment I-3 – Suspension & Debarment Certification
o Attachment J – DBE/Women-Owned/Labor Surplus Compliance
1. Introduction & Instructions
The Town of Abita Springs (TOAS) seeks proposals from qualified firms to provide Coordination
& Monitoring of Debris Removal services.
• RFP Number: 2026-DM-02
• Deadline for Submission: Wednesday April 8, 2026 2:00 PM
• Submission Contact: Leanne Schaefer, lschaefer@abitaspringsla.gov
All proposals must comply with applicable Federal, State, and local regulations.
2. Scope of Services
General Requirements
• Meet all RFP and Contract requirements including insurance.
• Provide all labor, equipment, and materials.
• Attend Annual Emergency Kickoff Meeting prior to hurricane season.
Project Requirements
• Begin work immediately upon disaster declaration.
• Staff field office(s) and project central office as needed.
• Coordinate all work with FEMA and regulatory agencies.
• Ensure compliance with FEMA Policies (325, 327, 321, Public Assistance) and Project
Worksheets.
• Document all work, damages, debris removal, and compliance.
Contractor Staffing
• Provide staff flow charts, positions, approved rates.
• Field staff validate trucks, tickets, hazardous trees, and debris loads.
• Document all delays, damages, and eligible/ineligible work.
Reporting Requirements
• Attend kickoff and progress meetings as required.
• Submit daily reports, load tickets, and reconciliations.
• Maintain documentation for FEMA and TOAS review.
Billing Requirements
• Weekly invoices with cover sheet, time sheets, Daily Activity Logs.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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