Emergency Infrastructure Restoration, Debris Removal & Disposal

Location:	Louisiana
Posted:	Mar 10, 2026
Due:	Apr 8, 2026
Agency:	State Government of Louisiana
Type of Government:	State & Local
Category:	F - Natural Resources and Conservation Services
Solicitation No:	9876-2026-DR&D-01
Publication URL:	To access bid details, please log in.

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NOTICE OF REQUEST FOR PROPOSALS

TOWN OF ABITA SPRINGS

The Town of Abita Springs Government is seeking responses for the following project:

RFP# 2026-DR&D-01

Emergency Infrastructure Restoration, Debris Removal and Disposal

Responses will be received by the Town Administration, until 2:00 P.M. CST Wednesday, April 8

2026. RFP responses will be opened publicly at the physical location- 72066 Live Oak St. Abita

Springs, LA 70420 and only respondents who have submitted an RFP response shall be identified

aloud. Prices shall not be read. Each response will be evaluated by designated Town personnel

after the submission deadline and public opening has passed.

This RFP is available at:

• Town of Abita Springs Website: http://www.townofabitasprings.com

• LaPAC – Louisiana Procurement and Contract Network:

https://wwwcfprd.doa.louisiana.gov/osp/lapac/dspBid.cfm?search=department&term=185

NOTE: LaPAC is the State’s online electronic solicitation notification system on the Office of

State Procurement website. LaPAC provides an immediate e-mail notification to subscribing

vendors of an Abita Springs solicitation and any addenda posted. To receive the e-mail notification,

vendors must register in the LaGov portal. Registration is intuitive at the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

It is the Proposer’s responsibility to check either website frequently for any possible addenda that

may be issued. The Town is not responsible for a proposer’s failure to download any addenda

documents required to complete an RFP.

Each Proposal must be sealed. The outside of the envelope, box or package should be marked with

the Proposer’s Name and Address, the Proposal Name, the RFP #, and the Proposal Opening Date.

The successful Respondent must supply the Town of Abita Springs with all required

documentation as specified in the RFP documents. Said Respondent must also be in Good

Standing and licensed to do business in the State of Louisiana.

A Non-Mandatory Pre-Proposal Conference shall be held at 10:00 Am on March 25, 2026, at the

Abita Springs Town Hall at 22161 Level St. Abita Springs, LA.

Proposals will be received at the Abita Springs Administration Building, 72077 Live Oak St. Abita

Springs, LA 70420 from each Respondent or his agent, or by certified mail with return receipt

requested.

Attention: Leanne Schaefer

REQUEST FOR PROPOSALS

Emergency Infrastructure Restoration, Debris Removal & Disposal

RFP Number:2026-DR&D-01

Event

RFP Release Date

Optional Pre-Proposal Conference (10:00 AM)

Deadline to Submit Written Questions

Proposal Submission Deadline (2:00 PM)

Proposal Opening (Administrative)

Evaluation Committee Review Begins

Anticipated Contract Award

Date / Time

March 10, 2026

March 25, 2026

March 31, 2026

April 8, 2026

April 9, 2026

April 22, 2026

All times are Central Standard Time (CST).

Any changes to the above schedule will be published via formal addenda on the Town’s website at

www.townofabitasprings.com. It is the responsibility of each proposer to monitor the platform and

ensure their proposal reflects all issued addenda.

This procurement is being conducted in accordance with FEMA Public Assistance grant

requirements. All work performed under this contract must meet FEMA eligibility, documentation,

and reasonable cost standards for reimbursement.

Town of Abita Springs

Request for Proposals (RFP)

Debris Removal, Transportation, and Disposal Services

RFP No.:2026-DR&D-01

Issue Date: March 3, 2026

Proposal Due Date: Wednesday April 8, 2026

Contact Information:

• Name: Leanne Schaefer

• Title: Town Clerk

• Phone: 985-892-0711 extension 3951

• Email: lschaefer@abitaspringsla.gov

1. Introduction

The Town of Abita Springs (TOAS) is seeking qualified contractors to provide debris removal,

transportation, and disposal services resulting from natural disasters, including but not limited to

tornadoes, ice storms, and flooding.

The services will be performed within the jurisdictional limits of Abita Springs. Contractors shall

provide all labor, materials, and equipment necessary to fully manage, operate, and maintain

debris removal operations in accordance with all applicable Federal, State, and local regulations.

TOAS may issue a Notice to Proceed for limited activities or multiple events during the contract

period.

2. Scope of Work

2.1 General

• The contractor shall provide sufficient management, supervision, safety, quality control, and

project controls to ensure safe, complete, and timely work.

• Contractors shall comply with FEMA, OSHA, EPA, LDEQ, and other applicable Federal,

State, or local requirements.

• The contractor is responsible for all work performed by its employees and subcontractors.

2.2 Debris Removal

• Debris removal includes debris located on public rights-of-way (ROW), publicly maintained

property, and public facilities.

• Private property debris removal is allowed only if approved by FEMA and TOAS. Private

structure demolition is not included.

• Eligible debris includes:

o Vegetative debris (trees, limbs, stumps)

o Construction and demolition debris

o Mixed debris (processed per unit prices)

• Hazardous materials such as HHW, E-Waste, Freon, petroleum products, or creosote-

treated wood shall be handled in accordance with all laws and regulations.

2.3 Hazardous Trees and Stumps

• Removal of leaning or hazardous trees, hanging limbs ≥2”, and stumps ≥6” in diameter.

• Stump holes must be backfilled with clean native topsoil.

• Work must be supervised by a Louisiana licensed arborist.

2.4 Performance

• Contractor shall commence work within 48 hours of Notice to Proceed.

• Work shall be performed during daylight hours only, max 12 hours/day, 7 days/week, unless

directed otherwise.

• Contractor shall repair all damage caused by operations at no cost to TOAS.

2.5 Mobilization and Staging

• Contractor shall mobilize personnel, equipment, and incidentals at its own cost.

• Contractor shall secure permits and contracts for staging areas, reduction sites, and final

disposal sites.

• Payment for disposal at permitted facilities will be reimbursed as pass-through cost only,

without mark-up.

2.6 Environmental Protection and Restoration

• Contractor shall prevent visible emissions, dust, and water pollution during removal and

disposal.

• Contractor shall restore all impacted areas to as near pre-existing conditions as

reasonably possible.

3. Contractor Responsibilities

3.1 Submittals

• Contractor Safety Plan (per EM 385-1-1)

• Debris Removal and Disposal (EDR&D) Plan

o Personnel, crew sizes, maps, procedures, equipment lists, final disposal plans

• Daily safety meetings and Daily Operational Reports

• Weekly work schedule updates

3.2 Equipment

• Trucks and equipment must comply with all Federal, State, and local regulations.

• All hauling vehicles must have tarps, tailgates, backup alarms, and proper certification.

• Trucks or equipment may not be used for private work during the contract period.

3.3 Contractor Representative (CR)

• Contractor shall designate a CR at each location.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number	Description	Date Issued	Bid Open Date/Time
9876-2026-DR&D-01	Emergency Infrastructure Restoration, Debris Removal & Disposal Original: 9876-2026-DR&D-01	03/10/2026	04/08/2026 2:00:00 PM CT

Department	Non State - Town of Abita Springs
Section	Administration
Dept Code	9876
Contact	Leanne Schaefer
Address	72077 Live Oak St Abita Springs, LA 70420
Phone	985-892-0711, Ext. 3951
Fax	800-884-8410
Email	lschaefer@abitaspringsla.gov

Emergency Infrastructure Restoration, Debris Removal & Disposal

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