Pharmacy Drug Information Software & Subscription - Phoenix Area IHS

Active

Contract Opportunity

Indian Health Service (IHS) – Health Physicist – Radiation Surveys

This is a combined synopsis/solicitation for commercial items prepared in accordance with the

format in

Subpart 12.6, as supplemented with additional information in this notice. This announcement

constitutes the only solicitation; quotes are being requested and a written solicitation will not

be issued.

Solicitation RFQ-25-PHX-078 and this notice is issued as a Request for Quotation (RFQ). This is a

combined synopsis/solicitation for commercial services. Submit written quotes only, oral quotes

will not be accepted. All firms or individuals responding must be registered with the System for

Award Management (SAM).

This requirement is under North American Industrial Classification Standard (NAICS) codes: 513210

Software Publishers ($47.0m). This requirement is open to all Service Disabled Veteran Small

Business (SDVOSB) concerns.

REQUIREMENTS OFFICE: Indian Health Service (IHS) – Phoenix Area Office (PAO), 40 North Central

Ave., Phoenix, Arizona 85004-4424:

1. Scope

The Contractors shall provide Drug Information Software/Subscription for the areas of

responsibilities

listed below in accordance with the Statement of Work (SOW). Drug information software systems have

replaced hard-bound drug information references in most U.S. healthcare systems. Their

accessibility, robustness, and up-to-date information makes these electronic tools a valuable

source of drug information to the healthcare professional. Continued access to an area-wide drug

information software subscription is needed to provide safe, timely and effective patient care

services at all Phoenix Area IHS

(PAIHS) facilities. See SOW for more information of this requirement.

Indian Health Service (IHS) – Health Physicist – Radiation Surveys

Areas of Responsibility:

2. Contract Type

The Government is anticipating a single award under FAR Part 13.

3. Schedule

The resulting BPAs from this acquisition will be a Firm Fixed Price for one (1) base year and four

(4) option years. The Government will utilize Best Value source selection procedures for this

procurement.

The base year Period or Performance (PoP) will be September 1, 2025 – August 31, 2026.

4. Government Point of Contact

The Government individuals listed below are the primary and alternate points of contact for this

acquisition. Address all questions or concerns to both individuals as applicable. Written requests

for clarifications may be sent to the Government points of contact as follows:

Indian Health Service (IHS) – Health Physicist – Radiation Surveys

Primary: Dekovan Cook, Dekovan.cook@ihs.gov

5. Formal Communications

Offerors who determine the requirements of this solicitation require clarification(s) in order to

enable submittal of a responsive proposal are requested to send all questions clearly stated with

specific page, section, and paragraph. Questions should include sufficient detail to enable the

Government to respond without requesting further clarification. These questions shall be directed

to the points of contacts listed in paragraph 4. Answers will be compiled and posted electronically

to website: www.sam.gov.

6. General Guidance

This section provides general guidance for preparing proposals as well as specific instructions on

the format and content of the proposal. Offeror’s are required to meet all solicitation

requirements, including terms and conditions, representations and certifications, and technical

requirements, in addition to those items identified as evaluation factors. Offeror’s must clearly

identify any exception to the solicitation terms and conditions and provide complete accompanying

rationale.

The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation

and for substantiating the validity of stated claims.

Elaborate brochures or documentation, binding, detailed art work, or other embellishments are

unnecessary and are not desired or required.

6.1. Format for proposal

The offeror shall prepare the proposal in accordance with Table 1 – Proposal Order and

Organization. Proposals shall be sectioned into three (3) separate parts with dividers and marked

accordingly;

Volume I - Technical, Volume II - Pricing, Volume III - Past Performance

Note: Volume II can be in any format or document at the offeror’s discretion. However, the document

shall still be titled Volume II – Pricing.

6.2. Electronic Proposals

Proposals shall be submitted electronically by email (preferred) to the Contract Specialist at

(dekovan.cook@ihs.gov) by the RFQ response due date. Faxed offers will not be accepted.

The offeror shall ensure that the proposal pricing is good through 30 November 2025. The offeror

shall make a clear statement in the proposal that the proposal is valid through this date.

6.3. Discrepancies

Indian Health Service (IHS) – Health Physicist – Radiation Surveys

If an offeror believes the requirement in these instructions contain an error, omission, or are

otherwise unsound, the offeror must immediately notify the Contracting Officer in writing with

supporting rationale as well as the remedies the offeror is asking the Contracting Officer to

consider. The Government reserves the right to award this effort based on the initial proposal,

without discussion.

6.4. Electronic Reference Documents and Referenced Publications

All referenced documents for this solicitation are available on the website www.sam.gov. Potential

offerors are encouraged to subscribe for real-time e-mail notifications when information has been

posted to the website for this solicitation.

7. Evaluation

a. Technical:

Offerors shall provide brief description of technical characteristics and specifications of the

services stated in this solicitation, statement of work, and other attached documents, to include

technical documentation to support the services being offered. The proposal should not simply

rephrase or

restate the Government’s requirements, but rather, shall provide convincing rationale to address

how the offeror intends to meet these requirements. It is recommended that Technical responses

shall be limited to 5 Pages (12 Font, with 1” Margins).

b. Price:

The price(s) shall be specific, complete in every detail, and all-inclusive. Submit pricing for

all; not submitting pricing for all items will make your quote non-responsive to the solicitation.

Contractor shall state in their RFQ that the quote shall remain effective through 30 November 2025.

The price shall be based on a per completed assessment for each patient (see pricing schedule)

Basis for Award

In addition to price, best value will be utilized for this requirement. By submission of its offer,

the Offeror accepts all solicitation requirements, including terms and conditions, representations

and certifications, and technical requirements. Failure to meet a requirement may result in an

offer being determined technically unacceptable.

In order for an Offeror to be considered for award, the proposal must receive an “Acceptable”

rating in every non-price factor. Any proposal receiving a rating of “Unacceptable” in any

non-price factor will not be further evaluated.

Ratings for Technical:

Acceptable – Proposal clearly meets the minimum requirements and salient characteristics outlined

in the solicitation.

Unacceptable – Proposal does not clearly meet the minimum requirements of the solicitation.

For the purpose of award, the Government shall evaluate offers based on the evaluation factors

described below:

Factor 1 – Technical Capability of the Services Offered:

Indian Health Service (IHS) – Health Physicist – Radiation Surveys

Offerors shall provide brief description of technical characteristics and specifications of the

services stated in this solicitation, statement of work, and other attached documents, to include

technical documentation to support the services being offered. The proposal should not simply

rephrase or restate the Government’s requirements, but rather, shall provide convincing rationale

to address how the offeror intends to meet these requirements.

Factor 2 – Scheduling/Delivery (ARO):

Service: All aspects of the SOW and 24/7 uptime

Factor 3 – Past Performance:

Offerors must submit past performance that is current and relevant as defined herein. Offerors may

submit a minimum of 3 references and related information. Examples of their past performance with

their offer to include prime contract and subcontracts. Past performance information should contain

the following:

- Project title;

- Description of the project and equipment;

- Contract number;

- Contract amount;

- Government Agency/Organization;

- COR’s & CO’s name, address, and phone number;

- Current status, e.g., delivery after award date; and

- A brief narrative of why you deem the reference to be relevant to this effort.

Factor 4 – Price:

ALL applicable item numbers on the pricing schedule in the pricing schedule. All dollar amounts

shall be in whole dollars and whole cents.

8. Payment and Invoicing Instructions:

Invoices shall be prepared monthly with the following information CLEARLY identified on the

invoice:

1. Invoice Date and Number

2. Contract Number

3. Charges for service or products identified BY LINE ITEM Number

4. Brief description of products or services rendered

5. Charges should follow line item structure. Quantity, Unit of Issue, Unit Price and total amount

as applicable

6. Date of Service. Invoice date(s) must be within the applicable period of performance

Invoices shall be prepared and submitted electronically and in accordance with rates and terms as

stated in the Contract. Invoices should be submitted electronically to IPP.gov.

INVOICING PROCESSING PLATFORM (IPP)

Indian Health Service (IHS) – Health Physicist – Radiation Surveys

In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving

Government Efficiency and Saving Taxpayer Dollars through Electronic Invoicing” directing Federal

agencies to adopt electronic invoicing as the primary means to disburse payment to vendors.

Invoices submitted under any award resulting from this solicitation will be required to utilize the

Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and

Processing of Payment Requests”

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the

Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis

(FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they

have not already done so. If your organization is already registered to use IPP, you will not be

required to re- register- however, we encourage you make sure your organization and designated IPP

user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at

(866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

Note: Should an Offeror feel that use of the IPP would be unduly burdensome, the response to this

solicitation should include an explanation of this position for a determination by the Contracting

Officer.

9. Enclosures

Attachment 1 – Provisions and Clauses Attachment 2 – Volume II - Pricing Attachment 3 – Statement

of Work

Attachment 4 – Business Association Agreement

Attachment 5 – Tax Exemption

Attachments/Links