D27 - Universal Testing Machines - RFQ-2066

REQUIREMENTS/SPECIFICATIONS
Section 1:        Intent

Purchase one (1) new 200,000 pound capacity Hydraulic Universal Testing Machine.

Purchase one (1) new 400,000 pound capacity Hydraulic Universal Testing Machine.

Both of the Hydraulic Universal Testing Machines must be from the same manufacturer.

Shipping, Software, training, installation, and calibration for both devices to be included in the bid.

Section 2:        Contract Duration

The effective duration of this contract shall be for twelve (12) months from the Date of Award.
Section 2:        Contract Type

This is a one-time purchase for the Ohio Department of Transportation.

Section 3:        Award Type

Department will accept and make an award to all responsive and responsible bidders.

Or

Award will be recommended to the lowest, responsive bidder.

Section 4:        Free-On Board (F.O.B. Destination)

Ohio Department of Transportation, Office of Materials Management, 1600 West Broad Street, Columbus, Ohio 43223, Attn: Natina Ariss

Section 5:        Delivery

All deliveries made to a Department of Transportation facility must be made between the hours of 8:00 a.m. and 3:00 p.m., Monday through Friday, unless special permission is granted by the Department to temporarily waive or adjust this requirement.
Section 6:        Purchase Orders

The awarded vendor must be able to provide the awarded machines through this contract and accept purchase orders throughout the entire duration of any resulting contract.

Section 7 :        Price Adjustments

All bid pricing shall not increase for the first sixty (60) calendar days after the date of the bid opening.   Thereafter, a request for a price increase may be submitted in writing to the Department’s Office of Contract Sales along with all documentation that supports the need for the price increase. No price increase will be effective until it is approved by the Department and the Vendor is notified of such approval in writing.  The price increase will take effect upon the date the Vendor is notified.  In the event that a price increase is accepted by the Department, the Vendor may not seek an additional price increase for at least thirty (30) calendar days.  The Department reserves the right to reject any proposed price increase, or to cancel the contract if such action is determined to be in the best interest of the Department.

In the event of a general price decrease, the Department shall be guaranteed full benefit of the price reduction for all undelivered purchase orders on the effective date of the decrease and thereafter. The Department will be entitled to a price decrease any time the Vendor sells a product or a service to any similarly situated customer for less than the price agreed to between the Department and the Vendor under this Contract. Any time the Vendor sells a product or provides a service to any customer or dealer for less than it is available to the Department under this Contract, the Vendor must notify the Department of that event within thirty (30) calendar days of its occurrence and immediately reduce the price of the affected goods or services to the Department under this Contract. If the Department believes it is appropriate, it will ask to renegotiate the price under this Contract of the goods and services affected by the general reduction in price. If the Vendor and the Department cannot agree on a renegotiated price, the Department will have the right, upon notice to the Vendor, to immediately remove the affected products and services from this Contract.
Section 8:        Product Specifications: Machine 1

Purchase one (1) new Hydraulic Universal testing Machine that is capable of testing tension, compression, transverse, shear and other tests to a maximum force of 200,000 lb/ft:

Freight, training, installation, and calibration for both devices to be included in bid. This must be done by the manufacturer or an approved company by the manufacturer.
Provide trade-in value for the current machines along with removal of them.