Neuse River Resource Recovery Facility Secondary Clarifier Improvements

Location:	North Carolina
Posted:	Nov 6, 2025
Due:	Dec 12, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	274-NRSC
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-NRSC
Project Title:	Neuse River Resource Recovery Facility Secondary Clarifier Improvements
Description:	RFQ: Raleigh Water is seeking design and construction phase services for one new 160-foot diameter secondary clarifier and one additional return activated sludge (RAS) pump in the existing RAS pump station currently serving clarifiers N1 and N2 at the Neuse River Resource Recovery Facility (NRRRF).
Opening Date:	12/12/2025 5:00 PM
Posted Date:	11/6/2025
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-NRSC	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2025-12-12T17:00:00.0000000	Posted Date * 2025-11-06T13:18:15.0000000Z	Commodity Code Design Services
Mandatory Conference/Site Visit 2025-12-05T05:00:00.0000000Z	Special Instructions Bid Agent: Courtney.licata@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Shaketha Edwards
Description RFQ: Raleigh Water is seeking design and construction phase services for one new 160-foot diameter secondary clarifier and one additional return activated sludge (RAS) pump in the existing RAS pump station currently serving clarifiers N1 and N2 at the Neuse River Resource Recovery Facility (NRRRF).

Attachments NRSC RFQ.pdf (362.57 KB)

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Request for Qualifications # 274-NRSC

Title: Neuse River Resource Recovery Facility Secondary

Clarifier Improvements

Issue Date: November 6, 2025

Due Date: December 12, 2025

not later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Raleigh Water

Direct all inquiries concerning this RFQ to:

Courtney Licata, PE

Senior Project Administrator

Email: courtney.licata@raleighnc.gov

Table of Contents

1. Introduction .............................................................................................. 3

1.1. Purpose........................................................................................... 3

1.2. Background ..................................................................................... 3

1.3. RFQ Timeline .................................................................................. 4

1.4. Pre-Submittal Conference ............................................................... 5

1.5. Questions ........................................................................................ 5

1.6. Submittal Requirements and Contact Information........................... 5

1.7. Business Engagement and Opportunities ....................................... 6

1.8. Rights to Submitted Material ........................................................... 6

1.9. Communications ............................................................................. 6

1.10. Lobbying ......................................................................................... 6

1.11. Conflicts of Interest ......................................................................... 6

1.12. Proposer Expenses ......................................................................... 7

1.13. Proposer Acceptance ...................................................................... 8

2. Qualifications Package............................................................................ 8

2.1. Request for Qualifications Required Document Format .................. 8

2.2. Hourly Rates ................................................................................... 9

2.3. Qualifications Package Documents................................................. 9

3. Proposal Evaluation .............................................................................. 10

3.1. Evaluation Criteria......................................................................... 10

3.2. Final Selection............................................................................... 10

3.3. Notice to Proposers Regarding RFQ Terms & Conditions ............ 10

3.4. Contract Term…………………………………………………………..10

4. Scope of Services .................................................................................. 11

Appendix I – Hourly Rate Schedule ................................................................ 12

Appendix II – Sample Contract ........................................................................ 13

Appendix III – Exceptions to the RFQ ............................................................. 22

1 INTRODUCTION

1.1 Purpose

The City of Raleigh is seeking one or more qualified firm(s) with which to contract for the

following services:

Raleigh Water is seeking design and construction phase services for one new 160-foot diameter secondary

clarifier and one additional return activated sludge (RAS) pump in the existing RAS pump station currently

serving clarifiers N1 and N2 at the Neuse River Resource Recovery Facility (NRRRF).

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual – questions submitted via telephone will not be answered:

Contact Name

Courtney Licata, PE

Email Address

courtney.licata@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas

in the country. A great economy, top educational institutions, and exceptional health care

facilities are some of the characteristics that attract people to the triangle area. The mild

climate, diverse work force and proximity to Research Triangle Park combine to make Raleigh

a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic

sustainability. The City conserves and protects our environmental resources through best

practice and cutting-edge conservation and stewardship, land use, infrastructure and building

technologies. The City welcomes growth and diversity through policies and programs that will

protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural

and human resources for future generations. The City leads to improve quality of life for

neighborhoods and standard of living for all citizens. The City works with universities, colleges,

citizens, and local partners to promote new technology, create new job opportunities, and

encourage local businesses and entrepreneurs. The City enlists and prepares 21st Century

staff with the skill sets to carry out the duties of the City through transparent civic engagement

and by providing the very best customer service to our citizens.

Raleigh Water owns and operates the Neuse River Resource Recovery Facility (NRRRF), a

75 million-gallon-per-day (mgd) advanced wastewater treatment facility. As part of the

facility’s Integrated Master Plan (IMP) and subsequent NRRRF Equalization Basin No. 2

Basis of Design Report (BODR), Raleigh Water identified the need for near-term wet weather

treatment improvements to ensure reliable secondary clarification capacity and compliance

with effluent quality requirements.

1.3 RFQ Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation. The

City of Raleigh reserves the right to modify and/or adjust the following schedule to meet the

needs of the project. All times shown are Eastern Time (ET):

RFQ Process

RFQ Date

Date and time

November 6, 2025

Pre-Submittal Conference

Mandatory

December 5, 2025 at 11 AM via virtual meeting

Deadline for written questions

December 1, 2025 by 5:00 PM

City Response to Questions

(anticipated)

December 8, 2025

Submittal Due Date and Time

December 12, 2025 by 5:00 PM

Evaluation Meeting

(anticipated)

TBD

Interviews

(if required)

TBD

Selection Announcement

(tentative)

TBD

1.4 Pre-Submittal Conference

A MANDATORY Pre-Submittal Conference for all Prospective Firms is scheduled for

December 5, 2025, at 11:00 AM. Prospective Firms are encouraged to submit written questions

in advance. Please contact Courtney Licata, at courtney.licata@raleighnc.gov, no later than

12:00 pm (noon) on December 4, 2025 to ensure proposers receive an invitation to the virtual

pre-submittal conference.

1.5 Questions

Requests for clarification and questions to this RFQ must be received by the City not later than

the date shown above in Section 1.3 RFQ Timeline, for the submittal of written inquires. The

firm’s failure to request clarification and submit questions by the date in the RFQ Timeline

above shall be considered to constitute the firm’s acceptance of all City’s terms and conditions

and requirements.

The City shall issue addenda reflecting questions and answers to this RFQ, if any, and shall

be posted to North Carolina electronic Vendor Portal (eVP). No information, instruction or

advice provided orally or informally by any City personnel, whether made in response to a

question or otherwise in connection with this RFQ, shall be considered authoritative or binding.

Respondents shall be entitled to rely only on written material contained in an Addendum to this

RFQ.

It is important that all Respondents submitting to this RFQ periodically check eVP for

any Addenda. It is the Respondents responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual – questions submitted via telephone will not be answered:

Contact Name

Courtney Licata, PE

Email Address

courtney.licata@raleighnc.gov

1.6 Submittal Requirements and Contact Information

Proposals must be electronically submitted via email with the subject line clearly marked

with the name of the submitting company, the RFQ number, and the RFQ Title. Submittals

must follow the format as defined in Section 2 Qualifications Package and be addressed and

submitted as follows:

Proposers shall attach one (1) signed original electronic version of the Proposal to an email

to courtney.licata@raleighnc.gov. The electronic version of the Proposal must be submitted

as a viewable and printable Adobe Portable Document File (PDF) format. The electronic

submittal must be received by the City on or before the RFQ date and time provided in

Section 1.3 RFQ Timeline, and each firm should make sure they receive an email indicating

receipt of the submittal by the City prior to the deadline. Proposals received after the RFQ

deadline above will not be considered and will be returned. The City reserves the right to

reject any or all proposals for any reason and to waive any informality it deems in its best

interest.

Any requirements in the RFQ that cannot be met must be indicated on Appendix IV:

Exceptions to the RFQ and submitted with the qualifications. Proposers must respond to

the entire Request for Qualifications (RFQ). Any incomplete submittal may be

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Neuse River Resource Recovery Facility Secondary Clarifier Improvements

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