RFP27-017 Project Information | Map | Addendum | Concrete Repairs and Sealing

Location:	Missouri
Posted:	Sep 29, 2026
Due:	Oct 20, 2026
Agency:	Missouri Western State University
Type of Government:	State & Local
Category:	Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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REQUEST FOR PROPOSAL RFP27-017

for

CONCRETE REPAIRS AND SEALING

Submission Deadline: October 20, 2026

2:00 p.m. CST

Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at

purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the

Purchasing Department until 9:00 a.m. CST on October 12, 2026. Questions received after this date may not be answered.

Please reference RFP27-017 on all correspondence. It is the responsibility of all interested parties to read this information

and return it as part of the RFP confirming receipt.

Table of Contents

Purpose ................................................................................................................................................................................3

Scope of Work .....................................................................................................................................................................3

Site Visit................................................................................................................................................................................4

Schedule ...............................................................................................................................................................................4

Submission Deadline........................................................................................................................................................4

Timeline ...............................................................................................................................................................................4

University Standard Terms and Conditions..............................................................................................................9

Missouri Western State University

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Purpose

Missouri Western State University, MWSU, is seeking qualified contractors to provide asphalt pavement sealing and

repair services at various campus locations. The scope of work outlined herein is intended to describe the general nature

of the services required and the various components associated with the performance of the work.

Scope of Work

• Contractor shall provide and install temporary traffic control, specific to each location

based on the type of method of repair. Contractor will be permitted to work at multiple

locations at one time under the condition that the locations are approved in advance by

• MWSU and that the appropriate traffic controls are in place for each specific

location. After the work has been completed, the contractor shall remove all traffic

control devises.

• Crack seal repairs- Contractor shall sweep and clean surface within the specified

area, clean out each individual crack, and fill with approved hot asphalt crack sealant or

approved equivalent material.

• Sealing of all identified lots and roadways identified in this document and attached

campus map. These areas will include Downs Drive, South East Drive, South West

Drive, Ronald Reed Jr Way Drive, East University Drive, Lot L, and Lot A.

• All areas will be sealed with (2) coats of commercial grade asphalt sealer. Product shall be

included in the pricing in Attachment A.

• After all repairs have been made and surfaces have been sealed, all traffic

stripes and pavement markings shall be repainted.

• All work, striping, etc. shall meet or exceed industry standards.

• All ADA compliance regarding parking spaces as well as van accessibility spaces shall

be followed in all areas.

• Contractors are responsible to verify all conditions including but not limited to actual

square footage and ADA requirement spaces. Any inconsistencies shall be brought to

the attention of the Director of Facilities prior to proceeding with any needed

changes.

• All equipment, tools, personal protective equipment, manpower, will be the sole

responsibility of the contractor.

• Clean up and haul away all debris.

• All work is subject to final inspection and acceptance by MWSU’s Physical Plant Department. Payment shall not

be issued until the work has been inspected, accepted, and approved.

Missouri Western State University

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RFP27-017

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Site Visit

Contractors may schedule a time to view the project by contacting the Physical Plant at 816-271-4417 between the hours

of 8:00 a.m. and 3:00 p.m. from Wednesday September 29th through October 6th.

Schedule

Work shall commence after signed contract and issuance of a Purchase Order. Project must be completed between

November 21, 2026 and November 28, 2026. Work must be performed when weather conditions are proper for sealing.

If weather conditions are not proper for sealing during this time period, the project will be

postponed until Spring when weather is proper for sealing or otherwise determined by MWSU.

Submission Deadline

Proposals must be submitted no later than October 20, 2026 2:00 p.m. CST to:

Missouri Western State University

Purchasing, Popplewell Hall 115

4525 Downs Drive St. Joseph, MO 64507

Written bid proposals must be signed and sealed in mailing envelopes with the Vendor’s name and address clearly written

on the outside. The RFP Number “RFP27-017” shall also be clearly marked on the outside of the envelope or package.

Proposals may not be accepted if the RFP number is not on the outside of the envelope.

Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP Number

“RFP27-017” in the subject line.

Faxed bid proposals will not be accepted.

Timeline

RFP Issued

Deadline for Submission of Questions

RFP Due Date

RFP Award Notification (approximate)

September 25, 2026

October 12, 2026

October 20, 2026

November 5, 2026

9:00 a.m. CST

2:00 p.m. CST

Missouri Western State University

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Proposal Instructions

All vendors must include the following in their proposal submission:

• Attachment A - Pricing

• Attachment B - Experience, Performance and References

• Attachment C - Response Cover Sheet

• W-9

o Complete with current date and signature.

• Addendum(s)

o Include any addendum(s) initialed for verification of receipt.

• Affidavit of Work Authorization

o Bidders must submit a notarized Affidavit of Work Authorization and completed MOU signature pages.

E-Verify is an example of a federal work authorization program. Acceptable enrollment and participation

documentation consists of completed copy of the E-Verify Memorandum of Understanding (MOU). For

vendors that are not already enrolled and participating in a federal work authorization program, E-Verify

is available at: https://www.e-verify.gov/

Missouri Western State University

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RFP27-017

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

RFP27-017 Project Information | Map | Addendum | Concrete Repairs and Sealing

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