RFP27-017 Project Information | Map | Addendum | Concrete Repairs and Sealing

REQUEST FOR PROPOSAL RFP27-017
for
CONCRETE REPAIRS AND SEALING
Submission Deadline: October 20, 2026
2:00 p.m. CST
Questions and/or requests for clarification of this RFP should be submitted via email to the Purchasing Department at
purchase@missouriwestern.edu. All questions and/or clarifications can be sent at any time regarding this RFP to the
Purchasing Department until 9:00 a.m. CST on October 12, 2026. Questions received after this date may not be answered.
Please reference RFP27-017 on all correspondence. It is the responsibility of all interested parties to read this information
and return it as part of the RFP confirming receipt.

Table of Contents
Purpose ................................................................................................................................................................................ 3
Scope of Work ..................................................................................................................................................................... 3
Site Visit ................................................................................................................................................................................ 4
Schedule ............................................................................................................................................................................... 4
Submission Deadline ........................................................................................................................................................ 4
Timeline ............................................................................................................................................................................... 4
University Standard Terms and Conditions .............................................................................................................. 9
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Purpose
Missouri Western State University, MWSU, is seeking qualified contractors to provide asphalt pavement sealing and
repair services at various campus locations. The scope of work outlined herein is intended to describe the general nature
of the services required and the various components associated with the performance of the work.
Scope of Work
* Contractor shall provide and install temporary traffic control, specific to each location
based on the type of method of repair. Contractor will be permitted to work at multiple
locations at one time under the condition that the locations are approved in advance by
* MWSU and that the appropriate traffic controls are in place for each specific
location. After the work has been completed, the contractor shall remove all traffic
control devises.
* Crack seal repairs- Contractor shall sweep and clean surface within the specified
area, clean out each individual crack, and fill with approved hot asphalt crack sealant or
approved equivalent material.
* Sealing of all identified lots and roadways identified in this document and attached
campus map. These areas will include Downs Drive, South East Drive, South West
Drive, Ronald Reed Jr Way Drive, East University Drive, Lot L, and Lot A.
* All areas will be sealed with (2) coats of commercial grade asphalt sealer. Product shall be
included in the pricing in Attachment A.
* After all repairs have been made and surfaces have been sealed, all traffic
stripes and pavement markings shall be repainted.
* All work, striping, etc. shall meet or exceed industry standards.
* All ADA compliance regarding parking spaces as well as van accessibility spaces shall
be followed in all areas.
* Contractors are responsible to verify all conditions including but not limited to actual
square footage and ADA requirement spaces. Any inconsistencies shall be brought to
the attention of the Director of Facilities prior to proceeding with any needed
changes.
* All equipment, tools, personal protective equipment, manpower, will be the sole
responsibility of the contractor.
* Clean up and haul away all debris.
* All work is subject to final inspection and acceptance by MWSU's Physical Plant Department. Payment shall not
be issued until the work has been inspected, accepted, and approved.
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Site Visit
Contractors may schedule a time to view the project by contacting the Physical Plant at 816-271-4417 between the hours
of 8:00 a.m. and 3:00 p.m. from Wednesday September 29th through October 6th.
Schedule
Work shall commence after signed contract and issuance of a Purchase Order. Project must be completed between
November 21, 2026 and November 28, 2026. Work must be performed when weather conditions are proper for sealing.
If weather conditions are not proper for sealing during this time period, the project will be
postponed until Spring when weather is proper for sealing or otherwise determined by MWSU.
Submission Deadline
Proposals must be submitted no later than October 20, 2026 2:00 p.m. CST to:
Missouri Western State University
Purchasing, Popplewell Hall 115
4525 Downs Drive St. Joseph, MO 64507
Written bid proposals must be signed and sealed in mailing envelopes with the Vendor's name and address clearly written
on the outside. The RFP Number "RFP27-017" shall also be clearly marked on the outside of the envelope or package.
Proposals may not be accepted if the RFP number is not on the outside of the envelope.
Electronic bid proposals are acceptable when emailed to purchase@missouriwestern.edu with the RFP Number
"RFP27-017" in the subject line.
Faxed bid proposals will not be accepted.
Timeline
RFP Issued September 25, 2026
Deadline for Submission of Questions October 12, 2026 9:00 a.m. CST
RFP Due Date October 20, 2026 2:00 p.m. CST
RFP Award Notification (approximate) November 5, 2026
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Proposal Instructions
All vendors must include the following in their proposal submission:
* Attachment A - Pricing
* Attachment B - Experience, Performance and References
* Attachment C - Response Cover Sheet
* W-9
Complete with current date and signature.
o
* Addendum(s)
Include any addendum(s) initialed for verification of receipt.
o
* Affidavit of Work Authorization
Bidders must submit a notarized Affidavit of Work Authorization and completed MOU signature pages.
o
E-Verify is an example of a federal work authorization program. Acceptable enrollment and participation
documentation consists of completed copy of the E-Verify Memorandum of Understanding (MOU). For
vendors that are not already enrolled and participating in a federal work authorization program, E-Verify
is available at: https://www.e-verify.gov/
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Attachment A: Pricing
IMPORTANT: This is part of the proposal and must be completed and submitted with the RFP. Any errors,
omissions, or misrepresentation of information may be grounds to reject the proposal or cancel any RFP
contract award.
Item Description
Bid Sealing and Repair services in accordance with the Scope of Work
Total Lump Sum Bid: $________________________________
Additional Information
Sealer Manufacturer and Product Details
Completion Time in Business Days
Value-Added Services if Applicable (List Below)
*Additional pages may be attached if needed.
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Attachment B: Experience, Performance and References
1. Describe the Vendor's business and operations within the last 10 years.
City and State, Name of Business, Years in Business, Type of Business
2. Describe the warranty and/or included maintenance schedule for the product or service:
3. Describe the process and requirements for handling maintenance, troubleshooting or customer services
that are not covered by the Vendor's standard maintenance program:
4. In the past 10 years, has the bidder or any of the bidder's owners, officers, or partners been found liable
in a civil suit or found guilty in a criminal action for making any false claim or material
misrepresentation to any public agency? If yes, explain:
5. Explain the process for managing and resolving complaints for all parties involved:
6. Please list contact information for at least three organizations to which you have provided the product
and related services. The Vendor authorizes MWSU to contact such clients regarding the delivery and
execution of the product/service you provide.
References should include the following information:
* Business name and address
* Contact name and telephone number
* Description of project
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Attachment C: Response Cover Sheet
RFP NO: RFP27-017
BUYER: MISSOURI WESTERN STATE UNIVERSITY
(purchase@missouriwestern.edu)
PHONE: (816)271-4464
PROPOSALS MUST BE RECEIVED NO LATER THAN:
Date: October 20, 2026
Time 2:00 p.m. CST
RFP27-017 MUST BE CLEARLY IDENTIFIED
Return Proposals To: Missouri Western State University
Purchasing Department, Popplewell Hall, Room 115
4525 Downs Drive
St. Joseph, MO 64507
Purchase@missouriwestern.edu
All prospective applicants must submit this document along with their proposals.
By submitting this RFP and signing below, the vendor agrees to furnish or deliver the items or perform the services
upon which prices are quoted herein. Subject to all terms and conditions contained in this RFP and in the manner
and according to the schedule agreed to by the parties.
Bid Firm for 90 Days Unless Otherwise Stated:
Date of Submission Minority Vendor Yes No
____ _____________________________________
Vendor E-Mail Address
_____________ _____________
Company (Entity) Name Vendor Telephone
Address City/State Zip
By (Signature of Authorized Agent) Title Printed Name
Unsigned Proposals May Be Considered Non-responsive
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University Standard Terms and Conditions
This Proposal Request is made upon and subject to the following conditions, all of which are accepted by the
Vendor. Upon acceptance by MWSU, this Bid Request, Bid and the Purchase Order issued thereon shall
constitute the contract for furnishing the items described in the bid in strict conformity with the contract
instruments.
1. Right to Control RFP and Process: MWSU reserves the right to accept or reject any submissions, in whole
or in part, to advertise for new submissions, to abandon the need for services, and to cancel or amend this
RFP at any time. MWSU reserves the right to reject any and all bids and to waive any informality in bids.
2. Solicitation Caveat: Vendor understands and agrees that MWSU shall have no financial responsibility for
any costs incurred in responding to this RFP and shall not be liable for any costs until the Vendor has
executed a contract with MWSU and has been authorized in writing to proceed. MWSU reserves the right
to terminate this RFP. The submission of a proposal shall be conclusive evidence that the Vendor has
investigated and understands, to its satisfaction, the conditions to be encountered, the character, quality, and
scope of work to be performed the requirements of MWSU, and the applicable regulations as outlined in this
RFP.
3. Clarification. No oral explanation in regards to the meaning of the specifications will be made, and no oral
interpretation will be given before the award of the contract. If any person contemplating submitting a bid
for the contract is in doubt as to the true meaning of any part of the specifications or any other proposed
contract documents, he may submit to MWSU a written request for an interpretation thereof. Any
interpretation of the proposed documents will be made by addendum duly issued or delivered to each person
receiving a set of such documents. MWSU will not be responsible for any other explanation or
interpretations of the proposed documents.
4. Identification. All invoices and correspondence shall show the Purchase Order Number. All invoices must
be rendered containing full descriptive information on items or services furnished.
5. Delivery. For any exception to the delivery date as specified on this purchase order, the Vendor shall give
prior notification and obtain approval thereto from MWSU's Purchasing Department.
6. Shipping. Unless otherwise specified, all goods are to be shipped prepaid, F.O.B. Destination. Vendor
agrees to prepay all shipping charges. MWSU reserves the right to refuse any C.O.D. shipments.
7. Contract Price. All prices and fees shall be firm, fixed for the term of the contract. MWSU shall not pay,
nor be liable for, any other additional costs including, but not limited to taxes, insurance, interest, penalties,
termination payments, attorney fees, liquidated damages, etc.
8. Taxes. The Vendor shall assume and pay all taxes and contributions including, but not limited to, State,
Federal and Municipal which are payable by virtue of the furnishing and delivery of items(s) specified
herein. Materials and services furnished to MWSU are not subject to Federal Excise Taxes or Missouri State
Tax.
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9. Performance Bond/Irrevocable Letter of Credit: If a performance bond or irrevocable letter of credit is
required the Vendor shall furnish to MWSU, along with their signed contract, a performance bond or
unconditional, irrevocable letter of credit payable to MWSU in the face amount as surety for faithful
performance under the terms and conditions of the contract.
10. Applicable Laws and Regulations. The contract shall be construed according to the laws of the State of
Missouri. Additionally, the Vendor shall comply with all local, state, and federal laws and regulations related
to the performance of the contract to the extent that the same may be applicable. MWSU may serve from
time to time as a Vendor for the United States government. Accordingly, the provider of goods and/or
services shall comply with federal laws, rules and regulations applicable to subcontractors of government
contracts including those relating to equal employment opportunity and affirmative action in the
employment of minorities (Executive Order 11246), women (Executive Order 11375), persons with
disabilities (29 USC 706 and Executive Order 11758), and certain veterans (38 USC 4212 formerly [2012])
contracting with business concerns with small disadvantaged business concerns (Publication L. 95-507).
Contract clauses required by the Government in such circumstances are incorporated herein by reference.
11. Sovereign Immunity: MWSU, due to its status as a state entity and its entitlement to sovereign immunity,
cannot accept contract provisions that require MWSU to indemnify another party ( 537.600, RSMo). Any
indemnity language in the proposed terms and conditions will be modified to conform to the language that
MWSU can accept.
12. Appropriations: MWSU is a public corporation and, as such, cannot create indebtedness in any one year
(the fiscal year beginning July 1 to June 30) above what they can pay out of the annual income of said year
as set forth in 172.250, RSMo. Therefore, if MWSU determines it has not received adequate, appropriate
budget allocations or income to enable it to meet the terms of this contract, MWSU reserves the right to
cancel any awarded contract with 30 days' notice.
13. Changes. No alteration in any of the terms, condition, delivery, price, quality, quantity or specifications of
this order will be effective without the written consent of MWSU's Purchasing Office.
14. Rejection. MWSU reserves the right to reject at Vendor's risk and expense any and all goods resulting from
nonconformity to the terms and specifications of the contract, whether held by Buyer or returned to Vendor.
15. Warranty and Acceptance: The Vendor expressly warrants that all equipment supplies and/or services
provided shall: (1) conform to every specification, drawing, sample, or other description which was
furnished or adopted by MWSU, (2) be fit and sufficient for the purpose expressed in the RFP, (3) be
merchantable, (4) be of suitable materials and workmanship, and (5) be free from defect. Such warranty
shall survive delivery and shall not be deemed waived either because of MWSU's acceptance of or payment
for such equipment, supplies, and or service. No equipment, supplies, and /or services received by MWSU
pursuant to a contract shall be deemed accepted until MWSU has had a reasonable opportunity to inspect
said equipment, supplies, and/or services. All equipment, supplies, and/or services that do not comply with
specifications and/or requirements or are otherwise unacceptable or defective may be rejected. In addition,
all equipment, supplies, and/or services discovered to be faulty or which do not conform to the Vendor's
warranty upon inspection (or at any later time if the defects contained were not reasonably ascertainable
upon the initial inspection) may be rejected.
16. Insurance Requirements: Vendor agrees to maintain Commercial General Liability insurance at a limit of
not less than $1,000,000 Each Occurrence, $2,000,000 Annual Aggregate. Coverage shall not contain any
endorsement(s) excluding nor limiting Product/Completed Operations, Contractual Liability, or Cross
Liability; the Vendor may satisfy the minimum liability limits required for Commercial General Liability or
Business Auto Liability under an Umbrella or Excess Liability policy. There shall be no minimum per
occurrence limit of liability under the Umbrella or Excess Liability; however, the Annual Aggregate limit
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