25-47, Paving Repair & Maintenance Services

Location:	Texas
Posted:	Feb 5, 2025
Due:	Feb 25, 2025
Agency:	Edinburg Consolidated Independent School District
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	25-47,
Publication URL:	To access bid details, please log in.

What 25-47, Paving Repair & Maintenance Services When 2/25/2025, 3:00 PM

MANUAL SUBMITTALS

Bid to start opening promptly at 3:00 pm. Any bids received after this date and time will not be accepted.

Vendors shall be responsible for checking the web periodically to make sure they download the proper Addendums, etc.

NO EMAILED OR FAXED RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS. Must be in a sealed envelope and mailed/delivered to the Purchasing Department on or before the closing date/time.

Vendors can also access the link below to register for the district's online bidding system IONWAVE. Once registered, you can go to the main dashboard, click on current bids and view the proposals that are available. Vendors will not be able to submit a proposal through the online bidding system if they do not register.

CONTACT: Jessica Sambrano, Senior Buyer at 956-289-2311 ext. 2137 or via email je.garza@ecisd.us

https://ecisd.ionwave.net/Vend…

25-47_ SPECS.pdf 178.17 KB

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25-47

PAVING REPAIR & MAINTENANCE SERVICES

Issue Date: 2/5/2025

Questions Deadline: 2/21/2025 02:00 PM (CT)

Response Deadline: 2/25/2025 03:00 PM (CT)

Contact Information

Contact: Jessica Sambrano, Senior Buyer

Address: ECISD Purchasing Department

411 N. 8th Avenue

Edinburg, TX 78539

Email: je.garza@ecisd.us

Page 1 of 25 pages

Deadline: 2/25/2025 03:00 PM (CT)

25-47

Event Information

Number:

25-47

Title:

PAVING REPAIR & MAINTENANCE SERVICES

Type:

Competitive Sealed Proposal

Issue Date:

2/5/2025

Question Deadline: 2/21/2025 02:00 PM (CT)

Response Deadline: 2/25/2025 03:00 PM (CT)

Notes:

GENERAL TERMS & CONDITIONS

GENERAL INFORMATION:

INTENTION: It is the intention of the Board of Trustees of the Edinburg

Consolidated Independent School District to receive proposals from interested

vendors to provide PAVING REPAIR & MAINTENANCE SERVICES. We will

award the proposal to all vendors submitting. An order over $5,000.00 will

require three (3) quotes from the approved vendors list. We will make you

proposed discount/pricing available to Maintenance & Operations

Department.

CONTRACT SERVICE PERIOD: This is a term contract beginning 4/1/2026

or soon thereafter and ending 03/31/2026.

RENEWAL CLAUSE: This contract may be renewed for an additional two (2)

year TERM CONTRACT PERIOD, renewed annually if the vendor and the

Edinburg CISD agree and no increases in cost are incurred except for the

growth of the district.

EEOC NON-DISCRIMINATION STATEMENT: It is the policy of Edinburg CISD not

to discriminate on the basis of sex, age, handicap, religion, race, color, or national

origin in its educational programs.

PAYMENT INFORMATION: Payments will be made on the District's regular

payment schedule.

TERMS: Net 30 unless otherwise noted as an exception.

DELIVERY INFORMATION: The successful bidders will be given a reasonable

length of time for delivery, however, purchase orders over thirty (30) days old are

considered unreasonable. The Edinburg CISD reserves the right to review the

bidder's delivery performance and to re-award to the next lowest vendor, if delivery is

unsatisfactory.

ADDENDUMS: Vendor's submitting through the online bidding system will be

notified through email automatically of any and all addendums for this proposal. It will

be the vendor's responsibility to check the Purchasing Website for any addendums

or additional information if submitting proposals manually. ECISD website is

www.ecisd.us. Click on Departments, then Purchasing. Once at the Purchasing site,

click on Vendor CSP/RFP/RFQ Calendar in the blue box located on right side. The

Page 2 of 25 pages

Deadline: 2/25/2025 03:00 PM (CT)

25-47

current month calendar will be the first calendar you see. To access the proposals

available, click on any of the titles and you get another screen that will have the

downloadable PDF. If you do not see it on the list, click the month button on top and

you will see complete month with all solicitations the District is currently seeking out.

Any questions, please contact the Purchasing office and we will assist you.

ECISD highly recommends responses be submitted electronically though this

electronic bidding system as it helps expedite the bidding process and helps to

alleviate errors. Manual responses will still be accepted as long as they are received

by the close date and time listed on this bid event. NO EMAILED OR FAXED

RESPONSES WILL BE ACCEPTED FOR MANUAL SUBMITTALS.

BOARD MEMBERS:

David Torres - President, Carmen Gonzalez - Vice-President, Letty Flores -

Secretary, Luis Alamia - Member, Xavier Salinas - Member, Leticia "Letty" Garcia -

Member, Dominga "Minga" Vela - Member, Dr. Mario H. Salinas- Superintendent of

Schools

Bid Attachments

1295 AND INSTRUCTIONS.pdf

Form 1295

CIQ Form.pdf

Conflict of Interest (CIQ)

W9 & Direct Deposit Form.pdf

W9 & Direct Deposit Form

View Online

Requested Attachments

Substitute W-9 & Direct Deposit Authorization Form

(Attachment required)

Certifcate of Interested Parties (1295)

(Attachment required)

A person or business entity entering into a contract and/or agreement with ECISD is required by the new Government

Code Statute 2252.908, to complete Form 1295 “Certificate of Interested Parties”. This form must be submitted online

at http://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm. Once the online submission has been processed and

a claim number has been issued, the form must be printed with the claim number, Unsworn Declaration must be

manually filled out and signed. Upload form along with the solicitation documents. IF Form 1295 is not submitted along

with this solicitation documents, your response may be considered “non-responsive” and may be disqualified. This

form does not need to be notarized, however, the bottom portion MUST be filled out and signed/dated.

Conflict of Interest (CIQ)

(Attachment required)

If this does not apply, put N/A and SIGN/DATE. Form must be signed and dated to be considered valid.

Page 3 of 25 pages

Deadline: 2/25/2025 03:00 PM (CT)

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Bid Attributes

1 STANDARD TERMS AND CONDITONS

PLEASE READ THE FOLLOWING CAREFULLY, AND RETURN THE SIGNATURE PAGE WITH YOUR BID OR

PROPOSAL.

The following terms and conditions are requirements that are binding upon the vendor awarded the proposal and

they communicate the Edinburg School District's expectations in regard to the bidder's performance in connection

with the district's purchase.

2 Seller of Package Goods:

Seller will package goods in accordance with good commercial practice. Each shipping container shall be clearly

and permanently packed as follows:

1. Seller's name and address:

2. Consignee's name, address and purchase order or purchase release number and the supply agreement

number if applicable;

3. Container number and total number of containers, e.g. box 1 of 4 boxes; and the number of the container

bearing the packing slip.

4. Seller shall bear cost of packaging unless otherwise provided.

5. Goods shall be suitably packed to secure lowest transportation costs and to conform to requirements of

common carriers and any applicable specifications.

6. Buyer's count or weight shall be final and conclusive on shipments not accompanied by packing lists.

I have read and agree.

(Required: Check if applicable)

3 Shipment under Reservation Prohibited:

Seller is not authorized to ship the goods under reservation and no tender of a bill of lading will operate as a tender

of goods.

I have read and agree.

(Required: Check if applicable)

4 Title and Risk of Loss:

The title and risk of loss of the goods shall not pass to Buyer until Buyer actually receives and takes possession of

the goods at the point or points of delivery.

I have read and agree.

(Required: Check if applicable)

5 Delivery Terms and Transportation Charges:

F.O.B. Destination Freight Prepaid unless terms are specified otherwise in proposal.

I have read and agree.

(Required: Check if applicable)

6 No Placement of Defective Tender:

Every tender or delivery of goods must fully comply with all provisions of this contract as to time of delivery, quality

and the like. If a tender is made which does not fully conform, this shall constitute a breach and Seller shall not have

the right to substitute a conforming tender provided, where the time for performance has not yet expired, the Seller

may reasonably notify Buyer of his intention to cure and may then make a conforming tender within the contract

time but not afterward.

I have read and agree.

(Required: Check if applicable)

Page 4 of 25 pages

Deadline: 2/25/2025 03:00 PM (CT)

25-47

7 Place of Delivery:

The place of delivery shall be that set forth on the purchase order. Any change thereto shall be effected by

modification as provided for in Clause 20, "Modifications," hereof. The terms of this agreement are "no arrival, no

sale."

I have read and agree.

(Required: Check if applicable)

8 Invoices:

Seller shall submit separate invoices, in duplicate, on each purchase order after each delivery. Invoices shall

indicate the purchase order number, shall be itemized and transportation charges, if any, shall be listed separately.

A copy of the bill of lading, and the freight weight bill when applicable, should be attached to the invoice. Mail to:

Edinburg Consolidated Independent School District

Attn.: Accounts Payable Department

Drawer 990

Edinburg, Texas 78540-0990

I have read and agree.

(Required: Check if applicable)

9 Payments:

The payment shall not be due until the above instruments are submitted after delivery. Suppliers should keep the

Accounts Payable Department advised of any changes in your remittance addresses.

I have read and agree.

(Required: Check if applicable)

1 Taxes:

0 Do not include Federal Excise, State or City Sales Tax. School District shall furnish tax exemption certificate, if

required.

I have read and agree.

(Required: Check if applicable)

1 Gratuities:

1 The Buyer may, by written notice to the Seller, cancel this contract without liability to Seller if it is determined by

Buyer that gratuities, in the form of entertainment, gifts, or otherwise, were offered or given by the Seller, or any

agent, or representative of the Seller, to any officer or employee of the School District with a view toward securing a

contract or securing favorable treatment with respect to the awarding or amending or the making or any

determinations with respect to the performing of such a contract. In the event this contract is canceled by Buyer

pursuant to this provision, Buyer shall be entitled, in addition to any other rights and remedies, to recover or

withhold the amount of the cost incurred by Seller in providing such gratuities.

I have read and agree.

(Required: Check if applicable)

1 Special Tools and Test Equipment:

2 If the price stated on the face hereof includes the cost of any special tooling or special test equipment fabricated or

required by Seller for the purpose of filling this order, such special tooling equipment and any process sheets

related thereto shall become the property of the Buyer and to the extent feasible shall be identified by the Seller as

such.

I have read and agree.

(Required: Check if applicable)

Page 5 of 25 pages

Deadline: 2/25/2025 03:00 PM (CT)

25-47

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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25-47, Paving Repair & Maintenance Services

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