RFP 211 - Alarm Monitoring and POTS Lines Replacement 2026

Location:	Louisiana
Posted:	May 1, 2026
Due:	May 11, 2026
Agency:	St. Tammany Parish Public Schools
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	RFP 211
Publication URL:	To access bid details, please log in.

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St. Tammany Parish

Public Schools

Request for Proposal (RFP)

Alarm Monitoring and

POTS Lines Replacement 2026

1.1 st. Tammany Parish Public School System Introduction and Profile

The st. Tammany Parish School Board (STPSB) is requesting proposals from qualified vendors

for alarm monitoring and to replace existing Plain Old Telephone Service (POTS) lines supporting

fire alarm systems, burglary alarm systems, elevator communications, and Areas of Refuge. As

analog POTS services are being phased out, STPSB seeks a modem, reliable solution that includes

communications, monitoring, inspections, maintenance, and repair services. The selected

vendor(s) will provide a comprehensive, end-to-end solution encompassing planning, design,

implementation, training, monitoring, and ongoing support. STPSB currently operates

approximately 186 POTS lines across its facilities and intends to improve the reliability, security,

and efficiency of these critical communication systems through this transition.

1.2 Instructions to Vendors

It is requested that vendors keep their responses concise and to the point while still providing a

complete response to the request. The selection committee will review each response in relation

to the evaluation criteria listed in this Request for Proposal (RFP).

Proposals mailed or delivered to the st. Tammany Parish School Board must be received and

stamped at the address below by 3:00pm on Monday, May 11,2026. Any proposals submitted

after that time will be disqualified and returned unopened. All proposals should be typed or

legibly written and submitted in a sealed envelope clearly labeled on the outside: RFP # 211 -

Alarm Monitoring and POTS Lines Replacement 2026. Packets must include an original, six

(6) copies, and an electronic copy (i.e., flash drive, USB drive, CD, etc.).

Proposals delivered to:

S1.Tammany Parish School Board

Attn: Purchasing Department

RFP # 211 - Alarm Monitoring and POTS Lines Replacement 2026

321 N. Theard Street

Covington, LA 70433

Vendors submitting proposals via mail or delivery must include completed, fully executed

originals of all attachments. The attachments associated with this RFP are the enclosed Proposal

Information Form (page 10), Contract Provisions for Procurement Contracts (in the event Federal

Funds are used to make any purchase from this RFP) (ATTACHMENT A), STPSB Contract

Addendum (ATTACHMENT B), the Affidavit for Compliance with Section 889(a) of the Fiscal

Year 2019 National Defense Authorization Act (ATTACHMENT C), the attached Certification

Regarding Lobbying (ATTACHMENT D), the Debarment and Suspension Certification Form

(ATTACHMENT E), Non-Collusion Statement (ATTACHMENT F), and Firearm

Discriminatory Act 581 (SB 234) Disclosure (ATTACHMENT G). Proposals submitted

without the fully executed originals of all attachments will be considered non-responsive.

Proposals may also be submitted electronically at www.centralbidding.com. no later than 3:OOpm

on Monday, May 11, 2026. Vendors submitting proposals electronically VIa

www.centralbidding.com must include all attachments completed and fully executed. The

attachments associated with this RFP are the enclosed Proposal Information Form (page 10),

Contract Provisions for Procurement Contracts (in the event Federal Funds are used to make any

purchases from this RFP) (ATTACHMENT A), STPSB Contract Addendum (ATTACHMENT

B), the Affidavit for Compliance with Section 889(a) of the Fiscal Year 2019 National Defense

Authorization Act (ATTACHMENT C), the attached Certification Regarding Lobbying

(ATTACHMENT D), the Debarment and Suspension Certification Form (ATTACHMENT E),

Non-Collusion Statement (ATTACHMENT F), and Firearm Discriminatory Act 581 (SB 234)

Disclosure (ATTACHMENT G). Proposals submitted without the fully executed attachments

will be considered non-responsive. Vendors submitting electronically must furnish the

original fully executed Affidavit for Compliance with Section 889(a) of the Fiscal Year 2019

National Defense Authorization Act (ATTACHMENT C), upon award.

Questions regarding the RFP will be accepted via email to questions@stpsb.org until

4:00pm on April 27, 2026. For questions concerning RFP submittal, email the Purchasing

Department at purchasing@stpsb.org. EMAIL SUBJECT LINE SHOULD READ: RFP # 211 -

Alarm Monitoring and POTS Lines Replacement 2026.

1.3 General Requirements

The STPSB does not claim to have included every possible and necessary piece of equipment or

software. The vendors are obligated to inform the STPSB of, and include in their response, any

components that may not be requested but are necessary for a successful solution.

The STPSB reserves the right to reject any proposal. The STPSB reserves the right to reconsider

any proposal submitted at any phase of the procurement. The STPSB also reserves the right to

meet with select vendors at any time to gather additional information. Furthermore, the STPSB

reserves the right to delete or add functionality until the signing of the final contract.

All third-party hardware/software solutions proposed as part of this package are subject to the

same guidelines of this RFP, unless otherwise stated.

Indemnification and Institution Requirements: The successful vendor shall agree to indemnify

St. Tammany Parish Schools, its Board, its officers and employees against loss or damage

(including reasonable attorney's fees and other costs of litigation) caused by the successful

vendor's negligent acts or omissions or the negligent acts or omissions of the successful vendor's

agents or employees.

The successful vendor shall agree to defend any suit against St. Tammany Parish Schools alleging

injuries or damages arising out of the service provided however, that nothing contained therein

shall require the successful vendor to defend or indemnify St. Tammany Parish Schools for

injuries or damages arising out of the negligence of St. Tammany Parish Schools, its agents, or

employees.

Contract Law: Any contract and/or purchase order(s) resulting from this RFP will be subject to

the laws of the State of Louisiana and all other applicable statutes. The Vendor must consent to and

yield to the exclusive venue and jurisdiction of the 22nd Judicial District Court for the Parish of

St. Tammany, and waive any and all claims of entitlement to removal of any case from this

jurisdiction, including any removal of any claim to any Federal Court, in connection with any

proposal. The total contract and/or purchase order(s) will include only the negotiated and

executed contract and/or purchase order(s), STPSB Contract Addendum (ATTACHMENT B),

and the vendor's response to this request for proposal.

Contract Assignment: In no circumstance may any portion of the operation or of any negotiated

and executed contract and/or purchase order(s) for the solution may be sublet, subcontracted, or

otherwise assigned by the vendor without the prior written consent of St. Tammany Parish

Schools. If approved, all responsibilities rest with the primary vendor, and the vendor is required

to manage the project installation through to completion. The vendor must provide details on the

use of any/all approved subcontractors.

Vendor Expense: The STPSB will not be responsible for any expenses incurred by any vendor

in the development of a response to this request including any onsite (or otherwise) interviews,

presentations, supplemental information provided, submitted, or given to the STPSB or its

representatives. Furthermore, the STPSB reserves the right to cancel work described herein prior

to issuance and acceptance of any contractual agreement or purchase order by the recommended

vendor even if the STPSB has formally accepted a recommendation.

Facilities: The vendor shall protect all buildings, equipment, ceiling materials, personal items,

trees, shrubs, lawns and all landscaping on School Board property from damage. In the event of

damaged property resulting from work on this project, vendor shall be repaired or replaced at

the vendor's expense. Labor shall be included in all restoration of buildings or grounds broken

up during the installation of this project.

Upon completion of each workday, the vendor must remove all tools, equipment, rubbish, and

debris from the premises. Also, leave the premises clean and neat. The vendor is responsible for

disposal of all debris through the vendor's outlet. The vendor may not use the STPSB' s garbage

dumpsters or any other School Board garbage service to dispose of rubbish and debris.

Notice: All documents submitted to the St. Tammany Parish School Board are subject to

Louisiana Public Records Law, La RS. 44: 1 et seq., and may be released when public records

requests are made by any interested party. If proposer deems any document submitted with this

RFP confidential business data, trade secrets, proprietary information, or data not otherwise

subject to public disclosure, under La RS. 44:3.2, 44:4 or 44:4.1, or other provisions oflaw, the

proposer shall clearly mark the documents CONFIDENTIAL prior to submission to the STPSB.

Proposers shall clearly and boldly note the specific page numbers on a cover sheet, in bold type,

and clearly mark each page which is considered restricted in accordance with Louisiana law.

Proposer's self-declaration of confidential, trade secret or proprietary does not automatically

protect data from being released.

It is understood that the vendor and their representatives shall follow all applicable school district

regulations while on School Board property, including no smoking, no weapons, and drug free

policies. All vendors and their representatives must check in with office personnel prior to any

on-site work. All vendor personnel shall be easily identified by the use of identification badges

and uniforms or shirts with the vendor's logo clearly visible. All vendor personnel, who will be

on a campus, shall submit to a background check. In accordance with Louisiana R.S. 42.1267,

all vendor personnel shall show proof of Cyber Security training to access any of our assets. If

vendor will have access to onsite network resources, they must complete the Cyber Security

training prior to the start of the project and annually thereafter for the duration of the project.

All work must adhere to all applicable city, parish, state, and federal codes. These include, but are

not limited, to building and fire codes.

1.4 Insurance Requirements

Insurance coverage specified below shall be furnished with the following minimum limits:

A. Workers' Compensation

Applicable State

Statutory

RequirementsEmployer's Liability

$1,000,000.00

B. Comprehensive General Liability

$1,000,000.00 combined single limit. Coverage to include premises, operations, contractor's

protective liability, products and completed operation, contractual liability, and broad form CGL

endorsement. If exposure warrants, underground, explosion, and collapse are to be included.

C. Automobile Liability

Bodily Injury - Each Person

$1,000,000.00

Bodily Injury - Each Occurrence

$1,000,000.00

Property Damage - Each Occurrence

$1,000,000.00

Coverage shall be written to include all owned, non-owned and hired vehicles.

Additional Requirements:

Coverage listed in items A, B, and C shall provide for 30-day notice of cancellation, specifically

name St. Tammany Parish School Board, its officers, and/or officials as additional insured, and

provide waiver of subrogation in favorofthe St. Tammany Parish School Board.

1.5 Proposal Format

In order to facilitate the analysis of responses to this request, vendors are required to prepare their

proposals in accordance with the instructions outlined in this request. Each vendor is required to

submit a proposal in a sealed, properly labeled package. Vendors whose proposals deviate from

these instructions may be considered non-responsive and may be disqualified at the

discretion of STPSB.

Proposals should be prepared as simply as possible while providing straight forward responsive

information. Expensive bindings, promotional material, etc., are neither necessary nor desired.

Emphasis should be concentrated on accuracy, completeness, and clarity of content. All parts,

pages, figures, and tables should be numbered and clearly labeled.

Provide your proposal utilizing the same format and order of major headings as defined within this

scope.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.