OhioMHAS State Fair Booth Design for OhioMHAS FY26

Location:	Ohio
Posted:	Mar 26, 2025
Due:	Apr 10, 2025
Agency:	State Government of Ohio
Type of Government:	State & Local
Category:	36 - Special Industry Machinery T - Photographic, Mapping, Printing, and Publications Services Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	SRC0000029237
Publication URL:	To access bid details, please log in.

Solicitation ID:	SRC0000029237
Solicitation Name:	OhioMHAS State Fair Booth Design for OhioMHAS FY26
Original Begin Date:	3/26/2025 2:14:53 PM
Begin Date:	3/26/2025 2:14:53 PM
End Date:	4/10/2025 2:00:00 PM
Inquiry End Date:	4/8/2025 2:00:00 PM
Commodity:	Editorial and Design and Graphic and Fine Art Services
MBE Set Aside:	MBE Set Aside
Agency:	DMH104209 FINANCIAL MGMT - HCM ONLY JRST11
Solicitation Status:	Open for Bidding
Solicitation Type:	Request For Proposal (RFP) (Double Envelope)

Solicitation General Information

In an MBE set-aside solicitation, only those bidders/suppliers with an active MBE certification at the time the solicitation closes can submit a response

Solicitation ID

SRC0000029237

Solicitation Name

OhioMHAS State Fair Booth Design for OhioMHAS FY26

RFx Type

Request For Proposal (RFP) (Double Envelope)

Lot #

Solicitation Status

Open for Bidding

Round #

MBE Set Aside

Begin Date

3/26/2025 2:14:53 PM (EST)

Amendment?

End Date

4/10/2025 2:00:00 PM (EST)

Inquiry End Date

4/8/2025 2:00:00 PM

Summary

MISSION & GUIDING PRINCIPLES

The mission of the Ohio Department of Mental Health and Addiction Services (OhioMHAS) is to provide statewide leadership of a high-quality mental health and addiction prevention, treatment and recovery system that is effective and valued by all Ohioans. OhioMHAS strives to be a national leader in implementing a comprehensive, accessible, and quality-focused system of addiction and mental health care and wellness for all Ohio citizens.

PURPOSE

The Ohio Department of Mental Health and Addiction Services ( Ohio MHAS) is seeking proposals from qualified contractors to create, design, implement, install, and dismantle the OhioMHAS booth space at the 2025 Ohio State Fair. This will include the rental furniture as well as designing and ordering the materials for the full booth space.)

BACKGROUND

Every year OhioMHAS has a vendor booth in the Marketplace Building at the Ohio State Fairgrounds.

Ohio State Fair Dates: July 23 – August 3, 2025

Set Up Date:To be announced

Dismantle Date: To be announced

Booth Location: Marketplace booth #305 and #307

Booth Size: Booth spaces are 16’ x 10’ – Frontage is 32’ and depth is 10’ – this is a corner booth)

SCOPE OF WORK AND DELIVERABLES

We are looking for a vendor who can provide all of the following items for our booth:

MINIMUM QUALIFICATIONS OF CONTRACTOR

Contractor shall not be subject to an “unresolved” finding for recovery under Section 9.24 of Ohio Revised Code.

Process

PART FOUR: EVALUATION OF PROPOSALS

Evaluation Process

OhioMHAS’s evaluation process of responses submitted to this request may consist of up to four distinct phases:

OhioMHAS’s initial review of all proposals for timely submission;
An evaluation committee review of the proposals for defects and scoring;
OhioMHAS’s request for more information (clarifications, interviews, presentations, and/or demonstrations); and,
Negotiations or best offer requests.

At its sole discretion, OhioMHAS will determine whether phases three and/or four are necessary under this RFP, reserving for itself the ability to eliminate or add phases three or four at any time during the evaluation process. OhioMHAS may add or remove sub-phases to phases 2 through 4 at any time if MHAS believes doing so will improve the evaluation process.

Proposal Evaluation Criteria

In the proposal evaluation phase, OhioMHAS staff or reviewers selected by OhioMHAS (the committee) will rate the proposals submitted in response to this RFP based on the following criteria and weight assigned to each criterion.

Evaluation Criteria	Weight	Rating	Extended Score
Has experience working with Ohio state agencies on the development and implementation of Ohio State Fair Booths	25
Has knowledge and experience developing and implementing high end booth spaces	20
Provides an extensive budget breakdown for all associated costs	25
Provides an idea for an engaging virtual activity for the kiosk and interactive activity	15
Provides a set up and tear down plan including staffing	15
		Total:	____/500

Ship To

Contracting Entity

DMH104209 FINANCIAL MGMT - HCM ONLY JRST11

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Solicitation Documents

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Title	Type	Att.	Validity End Date	Validity End Date
RFP	RFx Commercial Documents (Approved)	RFP OhioMHAS State Fair Booth 2026.pdf

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