ITB 2527H025 ADAK Water Pump - Federally Funded

Location: Alaska
Posted: Sep 3, 2026
Due: Sep 14, 2026
Agency: State Government of Alaska
Type of Government: State & Local
Category:
  • 43 - Pumps and Compressors
  • 45 - Plumbing, Heating, and Sanitation Equipment
Solicitation No: 2527H025
Publication URL: To access bid details, please log in.
Basic Information
Solicitation Number 2527H025
Title ITB 2527H025 ADAK Water Pump - Federally Funded
Department Transportation and Public Facilities
Category Procurement
Location(s) Southcoast Region
Publish Date 09/03/2026
Archive Date 09/14/2026

The Department of Transportation and Public Facilities (DOT&PF), through its Division of Maintenance & Operations, is soliciting bids to purchase two diesel-powered pumps to stabilize canal water levels and reduce flooding on the runway, as well as to eliminate reliance on an unreliable power grid.

The Bid Opening is scheduled for 2:00 PM (Alaska Time) September 14, 2026, at DOT/PF Headquarters, 3132 Channel Drive, Room 350 in Juneau, Alaska 99801.

Copies of bid documents may be downloaded (Adobe Acrobat format) from this Online Public Notice website. If you download the solicitation, you must register with the Procurement Officer listed below to receive subsequent amendments. Failure to contact the Procurement Officer may result in the rejection of your offer.

Copies of the bid documents are also available upon request from the Procurement Officer.

Kaiden Ward, Procurement Officer
Voice: (907) 465-8446
Fax: (907) 465-3124
E-Mail: Kaiden.ward@alaska.gov

NONDISCRIMINATION: The Alaska Department of Transportation and Public Facilities, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C §§ 2000d to 2000d4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

BIDDERS WITH DISABILITIES: The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Division of Supply & Services at one of the following numbers no later than ten (10) days prior to bid opening to make any necessary arrangements. https://dot.alaska.gov/tvi_statement.shtml

Attachment Preview

STATE OF ALASKA
INVITATION TO BID (ITB)
ADAK WATER PUMPS- FEDERALLY FUNDED
ITB 2527H025
ISSUED SEPTEMBER 3, 2026
THIS REQUEST IS FOR A ONE-TIME PURCHASE OF TWO DIESEL-POWERED PUMPS TO STABILIZE CANAL WATER LEVELS, REDUCE RUNWAY FLOODING, AND ELIMINATE RELIANCE ON AN
UNRELIABLE POWER GRID.
IMPORTANT NOTICE: If you received this solicitation from the State of Alaska’s “Online Public Notice” web site, you must register with the
procurement officer listed below if you desire to receive notification of subsequent amendments to the solicitation.
BIDDER'S NOTICE: By signature on this form, the bidder certifies that they comply with the following:
(1) The bidder has a valid Alaska business license or will obtain one prior to award of any contract resulting from this ITB. If the bidder possesses a valid
Alaska business license, the license number must be written below or one the following forms of evidence must be submitted with the bid:
• a canceled check for the business license fee;
• a copy of the business license application with a receipt date stamp from the State's business license office;
• a receipt from the State’s business license office for the license fee;
• a copy of the bidder’s valid business license;
• a sworn notarized affidavit that the bidder has applied and paid for a business license;
(2) the price(s) submitted was arrived at independently and without collusion, under penalty of perjury, and that the bidder is complying with:
• the laws of the State of Alaska;
• the applicable portion of the Federal Civil Rights Act of 1964;
• the Equal Employment Opportunity Act and the regulations issued thereunder by the state and federal government;
• the Americans with Disabilities Act of 1990 and the regulations issued thereunder by the state and federal government;
• the bid will remain open and valid for at least 90 days;
• all terms and conditions set out in this Invitation to Bid (ITB).
If a bidder does not hold an Alaska Business License (1) at the time designated in the ITB for opening the state will disallow the Alaska Bidder Preference.
Bids must also be submitted under the name as appearing on the bidder’s current Alaska business license to receive the Alaska Bidder Preference. If a bidder
fails to comply with (2) of this paragraph, the state may reject the bid, terminate the contract, or consider the contractor in default.
DEPARTMENT OF TRANSPORTATION & PUBLIC FACILITIES
DIVISION OF PROGRAM MANAGEMENT &
ADMINISTRATIVE SERVICES
COMPANY SUBMITTING BID
PROCUREMENT OFFICER:
Kaiden Ward
PHONE: (907) 465-8446
EMAIL: KAIDEN.WARD@ALASKA.GOV
AUTHORIZED SIGNATURE
PRINTED NAME
DATE
1
STATE OF ALASKA – INVITATION TO BID
ITB 2527H025
ADAK WATER PUMP- FEDERALLY FUNDED
TABLE OF CONTENTS
SECTION 1.
SEC. 1.01
SEC. 1.02
SEC. 1.03
SEC. 1.04
SEC. 1.05
SEC. 1.06
SEC. 1.07
SEC. 1.08
SEC. 1.09
SEC. 1.10
SEC. 1.11
SEC. 1.12
SEC. 1.13
SEC. 1.14
SEC. 1.15
SEC. 1.16
SECTION 2.
SEC. 2.01
SEC. 2.02
SEC. 2.03
SEC. 2.04
SEC. 2.05
SEC. 2.06
SEC. 2.07
SEC. 2.08
SEC. 2.09
SEC. 2.10
SEC. 2.11
SEC. 2.12
SEC. 2.13
SEC. 2.14
SEC. 2.15
SEC. 2.16
SEC. 2.17
SEC. 2.18
SEC. 2.19
SEC. 2.20
SEC. 2.21
SEC. 2.22
SEC. 2.23
SEC. 2.24
SEC. 2.25
SEC. 2.26
SECTION 3.
SEC. 3.01
SEC. 3.02
SECTION 4.
SEC. 4.01
SEC. 4.02
SEC. 4.03
SEC. 4.04
SEC. 4.05
SECTION 5.
SEC. 5.01
SEC. 5.02
SEC. 5.03
SEC. 5.04
SEC. 5.05
SEC. 5.06
SEC. 5.07
INTRODUCTION & INSTRUCTIONS ...............................................................................................4
PURPOSE OF THE ITB ......................................................................................................................................................................................... 4
FEDERAL CONTRACT PROVISIONS ..........................................................................................................................................................................4
BUDGET ........................................................................................................................................................................................................... 4
DEADLINE FOR RECEIPT OF BIDS ........................................................................................................................................................................... 5
PRIOR EXPERIENCE ............................................................................................................................................................................................. 5
REQUIRED REVIEW .............................................................................................................................................................................................5
QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS .............................................................................................................................................5
SITE INSPECTION ................................................................................................................................................................................................ 5
RETURN INSTRUCTIONS ....................................................................................................................................................................................... 6
ASSISTANCE TO BIDDERS WITH A DISABILITY ........................................................................................................................................................... 6
AMENDMENTS TO BIDS .......................................................................................................................................................................................6
AMENDMENTS TO THE ITB...................................................................................................................................................................................7
ITB SCHEDULE ................................................................................................................................................................................................... 7
ALTERNATE BIDS ................................................................................................................................................................................................7
SUPPORTING INFORMATION ................................................................................................................................................................................. 7
FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER .................................................................................................................................................. 7
SCOPE OF WORK AND CONTRACT INFORMATION........................................................................8
SCOPE OF WORK ............................................................................................................................................................................................... 8
CONTRACT TERM ............................................................................................................................................................................................... 8
CONTRACT TYPE.................................................................................................................................................................................................8
PAYMENT FOR STATE PURCHASES ......................................................................................................................................................................... 8
ELECTRONIC PAYMENTS.......................................................................................................................................................................................8
CONTRACT ADMINISTRATION................................................................................................................................................................................8
CONTRACT PERFORMANCE LOCATION ....................................................................................................................................................................8
THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED ............................................................................................................................................9
SUBCONTRACTORS.............................................................................................................................................................................................. 9
JOINT VENTURES ................................................................................................................................................................................................9
RIGHT TO INSPECT PLACE OF BUSINESS .................................................................................................................................................................. 9
F.O.B. POINT....................................................................................................................................................................................................9
INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES .................................................................................................... 9
EQUIPMENT INSPECTION....................................................................................................................................................................................10
NEW EQUIPMENT.............................................................................................................................................................................................10
LEMON CLAUSE ............................................................................................................................................................................................... 10
DISCONTINUED ITEMS ....................................................................................................................................................................................... 10
SHIPPING DAMAGE...........................................................................................................................................................................................10
CONTRACT CHANGES – UNANTICIPATED AMENDMENTS ..........................................................................................................................................10
CONTINUING OBLIGATION OF CONTRACTOR.......................................................................................................................................................... 11
BILLING INSTRUCTIONS ...................................................................................................................................................................................... 11
ESTIMATED QUANTITIES .................................................................................................................................................................................... 11
WARRANTY ..................................................................................................................................................................................................... 11
NONDISCLOSURE AND CONFIDENTIALITY............................................................................................................................................................... 11
INDEMNIFICATION ............................................................................................................................................................................................ 12
INSURANCE ..................................................................................................................................................................................................... 13
BID FORMAT AND CONTENT .....................................................................................................14
BID FORMS ..................................................................................................................................................................................................... 14
PRICES ........................................................................................................................................................................................................... 14
EVALUATION AND CONTRACTOR SELECTION.............................................................................15
EVALUATION OF BIDS ....................................................................................................................................................................................... 15
PREFERENCE QUALIFICATION LETTER........................................................................................................................ ERROR! BOOKMARK NOT DEFINED.
EXTENSION OF PRICES.......................................................................................................................................................................................15
METHOD OF AWARD ........................................................................................................................................................................................15
NOTICE OF INTENT TO AWARD ...........................................................................................................................................................................15
GENERAL PROCESS AND LEGAL INFORMATION..........................................................................16
INFORMAL DEBRIEFING......................................................................................................................................................................................16
ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES .................................................................................................................................... 16
AUTHORITY ..................................................................................................................................................................................................... 16
COMPLIANCE ................................................................................................................................................................................................... 17
SUITABLE MATERIALS, ETC. ................................................................................................................................................................................ 17
SPECIFICATIONS ............................................................................................................................................................................................... 17
ITEM UPGRADES ..............................................................................................................................................................................................17
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STATE OF ALASKA – INVITATION TO BID
ITB 2527H025
ADAK WATER PUMP- FEDERALLY FUNDED
SEC. 5.08
SEC. 5.09
SEC. 5.10
SEC. 5.11
SEC. 5.12
SEC. 5.13
SEC. 5.14
SEC. 5.15
SEC. 5.16
SEC. 5.17
SEC. 5.18
SEC. 5.19
SEC. 5.20
SEC. 5.21
SEC. 5.22
SEC. 5.23
SEC. 5.24
SECTION 6.
SEC. 6.01
WORKMANSHIP AND MATERIALS ........................................................................................................................................................................ 17
CONTRACTOR SITE INSPECTION ........................................................................................................................................................................... 17
ORDER DOCUMENTS.........................................................................................................................................................................................17
HUMAN TRAFFICKING ....................................................................................................................................................................................... 17
RIGHT OF REJECTION ........................................................................................................................................................................................ 18
STATE NOT RESPONSIBLE FOR PREPARATION COSTS ...............................................................................................................................................18
DISCLOSURE OF BID CONTENTS .......................................................................................................................................................................... 18
ASSIGNMENTS ................................................................................................................................................................................................. 19
FORCE MAJEURE (IMPOSSIBILITY TO PERFORM) .....................................................................................................................................................19
DEFAULT ........................................................................................................................................................................................................ 20
DISPUTES ........................................................................................................................................................................................................ 20
SEVERABILITY................................................................................................................................................................................................... 20
CONTRACT CANCELLATION .................................................................................................................................................................................20
GOVERNING LAW; FORUM SELECTION ................................................................................................................................................................... 20
QUALIFIED BIDDERS .......................................................................................................................................................................................... 20
FEDERALLY IMPOSED TARIFFS ............................................................................................................................................................................. 21
PROTEST ......................................................................................................................................................................................................... 21
ATTACHMENTS ......................................................................................................................... 23
ATTACHMENTS ................................................................................................................................................................................................ 23
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STATE OF ALASKA – INVITATION TO BID
ITB 2527H025
ADAK WATER PUMP- FEDERALLY FUNDED
SECTION 1. INTRODUCTION & INSTRUCTIONS
Sec. 1.01
PURPOSE OF THE ITB
The Department of Transportation & Public Facilities, Division of Maintenance & Operations, is soliciting bids to
purchase two diesel‑powered pumps to stabilize canal water levels and reduce flooding on the runway, as well as
to eliminate reliance on an unreliable power grid. Adak Airport depends on two submersible pumps, powered by
the local utility, to keep water off the runway. Frequent utility failures have forced the State to rely on a small
generator to operate these pumps. This is a one‑time purchase, and the product must meet Buy American
requirements.
SEC. 1.02
FEDERAL CONTRACT PROVISIONS
Required contract provisions for federal-aid contracts, Form Federal Aid Provisions (FAA) pages 1 through 18 is
attached to this document. This contract incorporates the provisions by reference, with the same force and effect
as if they were given in full text. The contractor must identify all known federal requirements that apply to the
proposal, the evaluation, or the contract.
Contract funding:
The funding of the resultant contract will be provided by the U.S. Federal Aviation Administration (FAA). Federal
funds are identified and appropriated for the first term of the contract. Payment and performance obligations for
additional terms of the contract are subject to the availability and appropriation of funds.
Statement of financial assistance:
Statement of financial assistance: this procurement is subject in part to financial assistance grants agreement
between the state of Alaska and the federal aviation administration.
SEC. 36.30.890. Federal assistance
If a procurement involves the expenditure of federal funds or federal assistance and there is a conflict between a
provision of this chapter or a regulation adopted under a provision of this chapter and a federal statute, regulation,
policy, or requirement, the federal statute, regulation, policy, or requirement shall prevail.
2 AAC 12.730. Federal assistance
If a procurement involves the expenditure or federal funds or requires federal assistance and there is a conflict
between a provision of this chapter and federal statute, regulation, policy, or requirement, the procurement
officer shall comply with the federal statute, regulation, policy, or requirement. Authority: AS 36.30.040; AS
36.30.890
SEC. 1.03
BUDGET
The Department of Transportation & Public Facilities, Division of Maintenance & Operations, estimates a budget
of $100,000 dollars for this contract. Bids priced at more than $100,000 will be considered non-responsive.
Payment for the contract is subject to funds already appropriated and identified.
4
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STATE OF ALASKA – INVITATION TO BID
ITB 2527H025
ADAK WATER PUMP- FEDERALLY FUNDED
SEC. 1.04
DEADLINE FOR RECEIPT OF BIDS
Bids must be received no later than 2:00 PM Alaska Time on September 14, 2026, at which time they will be
publicly opened. Late bids or bid amendments will be considered non-responsive and will not be opened or
accepted for evaluation.
SEC. 1.05
PRIOR EXPERIENCE
No specific minimums have been set for this ITB.
SEC. 1.06
REQUIRED REVIEW
Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments
concerning defects and questionable or objectionable material in the ITB should be made in writing and received
by the procurement officer at least ten days before the deadline for receipt of bids. This will allow time for an
amendment to be issued if one is required. It will also help prevent the opening of a defective bid, upon which
award cannot be made, and the resultant exposure of bidders' prices.
SEC. 1.07
QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS
All questions must be in writing and directed to the procurement officer. The interested party must confirm
telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the
questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions
may be more complex and may require a written amendment to the ITB. The procurement officer will make that
decision.
SEC. 1.08
SITE INSPECTION
Potential bidders are encouraged to visit the work site so that they can see the conditions under which the work
described in this ITB will be performed. The bidder's failure to visit the work site will in no way relieve the bidder
of the responsibility of performing the work in strict compliance with the true intent and meaning of the terms,
conditions, and specifications of this ITB.
This contact person is only empowered to allow potential bidders to view the work site. The contact person cannot
and will not answer potential bidder questions regarding the work to be performed under this ITB or the terms,
conditions, and specifications of this ITB. Any questions potential bidders have must be directed to the
procurement officer as required in Section 1.05.
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