Request For Proposals (RFP) For Construction Observation Services For Skokie Boulevard Resurfacing
| Location: | Illinois |
|---|---|
| Posted: | Jan 21, 2026 |
| Due: | Mar 4, 2026 |
| Agency: | Northbrook village |
| Type of Government: | State & Local |
| Category: |
|
| Publication URL: | To access bid details, please log in. |
| Bid Title: |
Request For Proposals (RFP) For Construction Observation Services For Skokie Boulevard Resurfacing
|
| Category: | Northbrook Engineering & Public Works Bids |
| Status: | Open |
| Bid Recipient: | Jim Huff, Engineering Technician, James.Huff@northbrook.il.us |
|
Attachment Preview
REQUEST FOR PROPOSALS (RFP)
CONSTRUCTION OBSERVATION SERVICES FOR
SKOKIE BOULEVARD RESURFACING
Village of Northbrook
Northbrook, Illinois
January 21, 2026
Introduction:
The Village of Northbrook ("Village") is requesting proposals for consultant professional construction
observation services ("Consultant Services") for the Skokie Boulevard Resurfacing project that has been
included in the Village’s 2026-27 Fiscal Year (FY) Budget (“Project”) and described below in this Request for
Proposals ("RFP"). Respondents must be able to demonstrate previous construction observation experience
with similar projects described herein. The submitted proposal should include the firm’s qualifications, project
team, resumes, detailed scope of services/tasks, schedule, man hour estimate, and not-to-exceed costs for
completing the construction observation services specified below.
Background:
The surface layer of pavement on Skokie Boulevard between Lake Cook Road and the Village’s southern limit
needs to be replaced. The roadway was last resurfaced in 2006 and is currently rated as having limited failures.
The surface has been repeatedly patched and its condition is reaching a point where patching will no longer be
an option. Skokie Boulevard is classified as a Federal Aid Urban (FAU) route by the Illinois Department of
Transportation. In FY 2021/2022, the Village received notice that this project was awarded grant funding from
the North Shore Council for construction in FY 2026/2027 through the Surface Transportation Program. Phase
I and II engineering is being performed in-house by Village Staff.
Description of the Construction Project:
The Village’s FY 2026/2027 Budget (May 1, 2026 to April 30, 2027) has allocated funding for the
construction of the LAFO Skokie Boulevard Resurfacing project. A brief summary of the construction work to
be implemented can be found below:
The work will be performed on Skokie Boulevard from south of Sunset Ridge Road to Lake-Cook Road
within the Village of Northbrook, Cook County, Illinois. The net project length is 9,400 feet (1.780 Miles)
and the gross project length is 9,400 feet (1.780 Miles). Work will consist of removing the asphalt surface
course, constructing an asphalt leveling binder and surface course as well as constructing asphalt patches;
repairing segments of combination curb and gutter; repairing minor drainage structure deficiencies; installing
pavement marking and providing traffic control and protection. Construction of the roadway improvements
will be paid for through the Village’s motor fuel tax allotment along with grant funding from the North Shore
Council through the Surface Transportation Program.
Project Estimated Construction Cost: $2,317,690.00
1
REQUEST FOR PROPOSALS (RFP)
CONSTRUCTION OBSERVATION SERVICES FOR
SKOKIE BOULEVARD RESURFACING
Scope of Services/Tasks:
The following services/tasks including, but not limited to, the following will need to be performed/provided
unless otherwise designated. If any additional tasks are added by the Proposer, please note as such by either
bolding or italicizing in Proposal:
FULL TIME CONSTRUCTION OBSERVATION:
Staffing:
• Full time construction observation services are required
• Full time within reason. If construction work is delayed and or no activity is occurring then the
“project engineer” should not be billing time to the project.
• If project work that does not require full time on site presence is occurring then the “project
engineer” should not be billing time to the project.
• Assign one consultant employee to be the “project engineer”.
• Employee will be the lead inspector and is expected to be on site during construction activities
▪ The “Project engineer” identified in the consultant’s proposal is expected to serve as
“project engineer” for the entire project. Any change in “project engineer” must be brought
to the Village’s attention for review and approval.
▪ The “project engineer” shall have a minimum of five years of experience in construction
observation, management and inspection experience. If not five years experience, then the
“project engineer” must have prior working experience with the Village performing these
tasks
▪ The project engineer shall have a computer with internet access on hand and a company
vehicle at all times.
Scope of Services
• Project Startup.
• Hold pre-construction meeting with contractor, Village staff, and other pertinent parties.
• Develop and distribute Project Notifications (letters to impacted businesses and residents).
• Maintain Daily Project Diary, Daily Inspection Reports, and all other Pertinent Records.
• Daily reports should include labeled construction photos
• Review material submittals to ensure they are in accordance with the requirements set forth in the Contract
and Engineering Drawings.
• Perform construction inspection of all Contract Work to ensure improvements are constructed safely with
minimal impact on the public and in accordance with the project specifications.
• Answering of questions and resolving issues and concerns from impacted property owners.
• Contract Administration/Documentation.
• Documentation of Contract Quantities through IDOT’s CMMS program.
• Compliance will all federal and state grant requirements
• Ensure Compliance with all applicable Permits.
• Serve as initial point of contact for all project related resident concerns. Then after consultation with Village
staff, work with all involved parties to resolve concerns.
• Administer weekly Progress Meetings with Village staff and contractor. Provide timely meeting minutes.
• Provide the Village a minimum of three photos of the construction project per week when there is active
construction.
• Provide a brief daily emailed update to Village project manager at the end of each work day. Summarize the
work completed and advise what work is expected for the next day.
2
REQUEST FOR PROPOSALS (RFP)
CONSTRUCTION OBSERVATION SERVICES FOR
SKOKIE BOULEVARD RESURFACING
• Review contractor progress against construction schedule timeframe/completion dates. Send a summary
email each week with summary of work performed and advising contractor of remaining days and
completion date (or any interim deadlines).
• Review/Process Contractor Progress Pay Requests (review waivers of lien, sworn statements and certified
payroll records and have contractor revise documents as necessary) and Recommend for Payment to the
Village.
• Coordinate QA material testing services with the Village’s material testing consultant to ensure QA material
testing work is performed.
• Developing and Processing of Change Orders, if necessary.
• Project Finalization.
• Develop and ensure completion of the projects’ “Punch List.”
• Review contractor submitted As-Built plans for accuracy.
• Warranties/Guarantees and Final Lien Waiver from Contractor.
• Final Project Acceptance by Village.
• Final Payment to Contractor.
• Address any issues that arise during warranty period (up to 1 year beyond date of final payment to
Contractor).
• Provide hard copy of all project documents (job box) at the end of the project
• Provide electronic copy of all project documents on a CD or USB flash drive
▪ Electronic files should be organized in a manner that is consistent with the hard copy of the
job box and shall use common file formats such as PDF or Microsoft office
Estimated Project Construction Schedule
Task
Bid Opening
BOT Construction Contract Award
Preconstruction Meeting
Construction Start
Substantial Completion
Final Completion (Restoration and Punch List)
Date
June 12, 2026
July 14, 2026
July 17, 2026
August 3, 2026 (60 Working Days)
October 2, 2026
October 10, 2026
Construction projects include a one year warranty period starting upon issuance of the project completion letter
to the construction contractor. Construction observation services to be provided as needed during warranty
period.
Instructions to Consultants:
Preparation of Proposals
The Village is requesting proposers provide an estimate of required man-hours of construction observation
in their proposals. The man-hours estimate should be determined based on the below assumptions:
• Contract will be awarded May 26, 2026 with construction observation services beginning following
award.
• Full time inspection begins on August 3 and runs through the completion of the project in October.
• A minimum of 100 man-hours of the project budget needs to be reserved for project closeout.
3
REQUEST FOR PROPOSALS (RFP)
CONSTRUCTION OBSERVATION SERVICES FOR
SKOKIE BOULEVARD RESURFACING
Please note that the Village will not pay for travel time for consultant inspection staff. It is expected the
consultant has office/staff near the project site. The Village will only pay for consultant inspection time spent
working on the project (either on site or remotely).
All proposals must be signed by an authorized official. Proposals that contain omissions, erasures, alterations,
or additions not called for, conditional or alternate bids unless called for, or that contain irregularities of any
kind may be rejected. All reimbursable expenses including office supplies and travel expenses shall be listed
separately and included within the overall not-to-exceed cost.
Clarifications & RFI’s
Village reserves the right to make clarifications, corrections, or changes in this RFP at any time prior to the time
proposals are due. Questions and requests for information must be submitted before noon local time on February
25, 2026 to Jim Huff, Engineering Technician, at james.huff@northbrook.il.us. The Village will issue
addendums and/or responses to RFI’s on the Village’s website at http://www.northbrook.il.us/bids.aspx. It is the
consultant’s responsibility to check the website for addendum/response to RFI’s.
All proposals submitted must acknowledge receipt of all addenda issued by the Village.
Delivery of Proposals
Please submit four (4) paper copies of your proposals in a sealed envelope plainly marked with the title of the
project and firm’s full legal name to the Village of Northbrook, Jim Huff, Engineering Technician, Public
Works Center, 655 Huehl Road, Northbrook, Illinois 60062, no later than 12:00 P.M., Wednesday, March
4, 2026. This must include an overall not-to-exceed cost (detailed cost breakdowns in terms of hours, hourly
rates, direct costs, etc.) for each Project and the overall total. In addition, please submit one (1) Flash Drive
containing your proposal. Proposals may be delivered by mail or in person. Proposals received after the time
specified above will be returned unopened.
RFP Schedule
Task
Proposals Due
Select and notify finalists
Interview finalists
Select Consultant
BOT Contract Award
Date
March 4, 2026
March 27, 2025
April 6-10, 2026
April 17, 2026
May 26, 2026
Evaluation of Proposals:
The submitted proposals will be reviewed and selected based upon factors in this RFP and including the
following:
(1) Experience on similar projects with references (name, title, address, phone, e-mail & fax
numbers) within the last three years only;
(2) Firm Information (size, location, history, resources, etc.)
(3) Qualifications (resumes) of personnel assigned to work on the project (project team),
organizational chart, etc. Please clearly identify who the project resident engineer will be.
4
REQUEST FOR PROPOSALS (RFP)
CONSTRUCTION OBSERVATION SERVICES FOR
SKOKIE BOULEVARD RESURFACING
(4) Ability to meet project deadlines (availability of staff to perform services);
(5) Completeness of project approach (detailed scope of services/tasks, etc.);
(6) Any additional services/tasks not identified in this RFP that the consultant believes will improve
the project, reduce costs and time, etc.;
(7) The Village’s prior experience working with the Proposer; and
Follow-up discussions/interviews may be conducted with several firm(s) to resolve any questions, finalize the
scope of work and service agreement on final not-to-exceed cost as a means to recommend final selection to the
Board of Trustees if necessary.
Freedom of Information Act
All information submitted to the Village in response to this Request for Proposals shall be deemed a public
record and will be subject to disclosure under the Illinois Freedom of Information Act (5 ILCS 140 et seq.)
subsequent to the award of the contract. Consultants are advised that Section 7(1)(g) of that Act exempts the
following from disclosure:
Trade secrets and commercial or financial information obtained from a person or
business where the trade secrets or commercial or financial information are
furnished under a claim that they are proprietary, privileged or confidential, and
that disclosure of the trade secrets or commercial or financial information would
cause competitive harm to the person or business, and only insofar as the claim
directly applies to the records requested.
Consultants desiring to have portions of their proposals considered exempt are advised to mark these portions
accordingly.
Withdrawal of Proposals
No proposal shall be withdrawn for a period of 60 days after the proposal due date.
Rejection of Proposals
Proposals that are not prepared in accordance with these Instructions may be rejected. If not rejected, Village
may request correction of any deficiency and accept the deficiently prepared proposal upon compliance with
these Instructions to Consultants.
Acceptance of Proposals
Proposals submitted are offers only and the decision to accept or reject is a function of quality, reliability,
capability, reputation, and expertise of the Consultants.
The Village reserves the right to accept the proposal that is, in its judgment, the best and most favorable to the
interests of Village and to the public based on the evaluation factors in this RFP; to reject the low price proposal;
to accept any item of any proposal; to reject any and all proposals; and to waive irregularities and informalities
in any proposal submitted or in the request for proposal process; provided, however, the waiver of any prior
defect or informality shall not be considered a waiver of any future or similar defect or informality. Consultants
should not rely upon, or anticipate, such waivers in submitting their proposal.
5
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...6/18/26 10:30am CDT I-20-4720 - Roadway & Bridge Construction Illinois Tollway...
Illinois Tollway
Bid Due: 6/18/2026
...#J050126 Invitation for Bid: Remodeling, Maintenance, and Construction Projects SIUC #J050126...: Remodeling, Maintenance, ...
Illinois Public Higher Education
Bid Due: 6/17/2026
...Follow PIP-II Main Ring Crossing Construction Active Contract Opportunity Notice ID 366946_MR... Product ...
ENERGY, DEPARTMENT OF
Bid Due: 6/25/2026
...#J050126 Invitation for Bid: Remodeling, Maintenance, and Construction Projects SIUC #J050126...: Remodeling, Maintenance, ...
Illinois Public Higher Education
Bid Due: 6/17/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.